GEM

Sainik School Sangathan Procurement Tender Tamil Nadu 2025 for Educational & Office Supplies (Annual Exam Front Page & Related Items)

Bid Publish Date

19-Nov-2025, 12:47 pm

Bid End Date

29-Nov-2025, 1:00 pm

Bid Opening Date

29-Nov-2025, 1:30 pm

Value

₹3,50,000

Location

COIMBATORE , TAMIL NADU

Progress

Issue19-Nov-2025, 12:47 pm
AwardPending
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Quantity

14058

Category

Copy Printer Master Roll RICOH DD 3344 Ricoh

Bid Type

Two Packet Bid

Key Highlights

  • • Location-specific procurement for Tamil Nadu with delivery to Sainik School Amaravathinagar
  • • Up to 25% quantity flex at contracted rates during and after award
  • • Mandatory establishment of a Functional Service Centre within 30 days if not present
  • • Post-receipt or pre-dispatch inspection options via nominated inspection agency
  • • No explicit EMD amount disclosed in the tender data
  • • 40 items in BOQ; exact item descriptions not listed in data
  • • Delivery timelines adapt proportionally to quantity changes; minimum 30 days
  • • Delivery acceptance may depend on documentary evidence of service capabilities

Categories 13

INOCULATING DEVICES FIBERS THREADS AND YARNS SUPPLY OF SWEATER BALL PEN BOX POSTER SILK FABRICS PEN STRING INSTRUMENTS BOX FILE SCISSOR BORING MACHINE BLADE

Tender Overview

Organization: Sainik School Sangathan, Department of Defence. Product scope: broad educational and office supplies for academic and administrative use, including 40 BOQ items and related stationery such as pens, paper, tapes, chart markers, carbon sheets, binding materials, and printer consumables. Estimated value: ₹350,000. Location: Tamil Nadu (delivery to Sainik School Amaravathinagar, Udumalpet, Tiruppur). Delivery address: as specified in the clause; delivery window aligns with option clause. Unique clause allows ±25% quantity variation at contract award and during the contract period at contracted rates. A pre/post inspection option exists.

  • Enables suppliers with nationwide service capabilities and local Tamil Nadu presence.
  • Emphasizes flexibile quantities and on-time delivery within contract terms.

Technical Specifications & Requirements

  • No formal technical specifications provided in the BOQ; items cover general educational and office supplies (40 items listed, specifics not disclosed).
  • Delivery location: Sainik School, Amaravathinagar, Udumalpet Taluk, Tiruppur District, Tamil Nadu.
  • Delivery/installation: as per option clause; delivery period may extend with added time formula: (increased quantity ÷ original quantity) × original delivery period, min 30 days.
  • Inspection: purchaser may appoint a nominated inspection agency; pre-dispatch inspections possible if ATC selects it.
  • Service & Support: if carry-in warranty, bidder must have a functional Service Centre in the consignee state or establish one within 30 days of award; payment contingent on evidence.
  • Inspection modes: post-receipt inspection at consignee site; post-dispatch possible if selected.

Terms, Conditions & Eligibility

  • EMD: not specified in the available data.
  • Option Clause: quantity may be increased/decreased by up to 25% at contract and during currency at the same rate. Delivery timelines adjust accordingly.
  • Service Centre: mandatory functional centre in each consignee state; must be established within 30 days of award; payment after submission of evidence.
  • Delivery/Inspection: delivery as per clause; inspection by nominated agency; pre-dispatch or post-receipt inspection possible depending on ATC.
  • Delivery address: Sainik School, Amaravathinagar, Udumalpet, Tiruppur, Tamil Nadu.
  • Penalty: not specified in provided data; standard tender practice may apply.

Key Specifications

  • Product/service category: broad educational and office supplies with 40 listed items

  • Estimated value: ₹3,50,000

  • Delivery location: Sainik School, Amaravathinagar, Udumalpet, Tiruppur, Tamil Nadu

  • Option clause: ±25% quantity variation at contracted rates

  • Service Centre requirement: in-state presence or establishment within 30 days

  • Inspection modalities: pre-dispatch and post-receipt inspection options

Terms & Conditions

  • Quantity variation up to 25% with corresponding delivery time adjustment

  • Mandatory service centre presence or rapid setup within 30 days of award

  • Inspection by nominated agency; post-dispatch inspection possible

Important Clauses

Payment Terms

Payment will be released after documentary evidence of a functional Service Centre; EMD not specified in data

Delivery Schedule

Original delivery period can extend with additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in provided terms; standard penalties likely apply per contract but not disclosed

Bidder Eligibility

  • Bidders must demonstrate capability to supply broad educational and office materials

  • Compliance with service centre requirements in Tamil Nadu or plan to establish within 30 days

  • Ability to handle 25% quantity variation and adjust delivery timelines accordingly

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Bill of Quantities (BOQ) 40 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Annual Exam Front Page Product 3,500 nos [email protected] 15
2 Araku Seal Sticks Box Product 2 nos [email protected] 15
3 Ball Pen Black pkt Product 11 nos [email protected] 15
4 Big needle for Stiching Nos Product 5 nos [email protected] 15
5 Board Model Answer Bool Additional Product 500 nos [email protected] 15
6 Board Model Answer Bool Main Sheets Product 2,000 nos [email protected] 15
7 Box File Product 8 nos [email protected] 15
8 Box Size Cloth CoverA3 Product 20 nos [email protected] 15
9 Calculator Product 2 nos [email protected] 15
10 Carbon Sheet Black Bundle Product 2 nos [email protected] 15
11 Carbon Sheet Blue Bundle Product 1 nos [email protected] 15
12 CD Mail Cover Nos Product 40 nos [email protected] 15
13 CD Marker Nos Green Product 7 nos [email protected] 15
14 CD Marker NosBlue Product 19 nos [email protected] 15
15 Cello tape 2 1by2 inch Nos Product 20 nos [email protected] 15
16 Copy Printer RICOH DD 3344 INK Nos Product 37 nos [email protected] 15
17 Copy Printer RICOH DX 2430 INK Nos Product 25 nos [email protected] 15
18 Copy Printer Master Roll RICOH DD 3344 Ricoh Product 16 nos [email protected] 15
19 Copy Printer Master RICOH DX 2430m Ricoh Product 6 nos [email protected] 15
20 Four Dak Folder Product 10 nos [email protected] 15
21 Gum Bottle 500ml Product 2 nos [email protected] 15
22 Green Paper legal for TC Ream Product 1 nos [email protected] 15
23 Gum Bottle 500ml Product 2 nos [email protected] 15
24 Ink Bottle Green Product 2 nos [email protected] 15
25 Ink Bottle Black Product 2 nos [email protected] 15
26 Ink Pen Product 2 nos [email protected] 15
27 Map India Outline Product 5,000 nos [email protected] 15
28 Map World Outline Product 2,000 nos [email protected] 15
29 Ordinary Blade Pkt 7o clk Product 2 nos [email protected] 15
30 Colour Chart Product 300 nos [email protected] 15
31 Double side Tape1 inch Product 100 nos [email protected] 15
32 Satin Ribbon Product 200 nos [email protected] 15
33 A4 Colour Paper Pack Product 20 nos [email protected] 15
34 White Chart Product 20 nos [email protected] 15
35 Chart Marker Box box Product 50 nos [email protected] 15
36 Poster Colour All Colour Product 10 nos [email protected] 15
37 Scissor Large SizeNos Product 10 nos [email protected] 15
38 Drawing Brush All Size Set Product 4 nos [email protected] 15
39 A4 transparent Pouch Sheets Product 50 nos [email protected] 15
40 Velvet Sheet Product 50 nos [email protected] 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of educational/office items

4

Financial statements (as required by tender terms)

5

EMD/Security deposit documentation (if applicable per ATC)

6

Technical bid/compliance certificates

7

OEM authorizations (if required for specific items)

8

Any proof of functional Service Centre in Tamil Nadu or plan to establish within 30 days

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the Tamil Nadu education supplies tender in 2025?

Bidders should submit GST, PAN, financial statements, experience certificates, and technical bids, along with EMD if applicable. Ensure compliance with the service centre requirement in Tamil Nadu or plan to establish one within 30 days of award; delivery must align with the 25% quantity variation clause.

What documents are required for Sainik School procurement in Tamil Nadu?

Submit GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD documentation, and OEM authorizations if needed. Include technical bid and evidence of a functional service centre or a plan to establish one within 30 days of award.

What are the delivery terms for the Sainik School Amaravathinagar tender?

Delivery terms allow up to 25% quantity variation at contracted rates; time extension uses the formula (increased quantity ÷ original quantity) × original delivery period, minimum 30 days, with potential extension to original period during option exercise.

What inspection options are available for this Tamil Nadu tender?

Inspection may be pre-dispatch at seller premises or post-receipt at the consignee site, depending on ATC; a nominated inspection agency may conduct inspections before acceptance of stores.

Are service centres required for this procurement in Tamil Nadu?

Yes. Bidder must have a Functional Service Centre in the consignee state or establish one within 30 days of award; payment is released only after documentary evidence of the centre's existence is provided.

What is the estimated value of the procurement in this tender?

The estimated value is ₹350,000 for 40 listed items; the scope includes a mix of educational and office supplies with flexible quantity provisions under the option clause.

What items are included under the BOQ for this tender?

The BOQ comprises 40 items, including paper, inks, tapes, binder materials, chart markers, carbon sheets, and related stationery; exact item descriptions are not disclosed in the data provided.

What are the key eligibility criteria for bidders in this tender?

Eligibility requires capability to supply the listed items, GST registration, PAN, financial stability, experience certificates for similar purchases, and compliance with service centre or establishment timelines in Tamil Nadu as per terms.

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