Gujarat Postal Circle Corrugated Boxes Tender 2026 Gujarat Department Of Posts ISO/Generic Standards 2026
Progress
Key Highlights
- • OEM authorization or Manufacturer Authorization required for non-OEM bidders
- • 25% quantity variation right exercised by the buyer during/after contract
- • Detailed Design Drawings approval within 5 days of contract award with mandatory revision list
- • 1 year minimum government-sector experience for the bidder or the OEM
- • No explicit BOQ items; emphasis on corrugated box specifications and packaging performance
- • Generic corrugated box parameters include wall type, flute designation, lamination, and internal packing sheets
- • Printing requirements specify type, color, and color quality; relate to marking and branding
- • Delivery schedule may extend with option clause but must meet extended terms without LD if approvals delay
Tender Overview
Gujarat Postal Circle Department Of Posts invites bids for the supply of corrugated boxes to support postal packaging needs in Gujarat. Estimated value is ₹500,000.00 with flexible quantity options up to 25% as per the buyer’s order. The tender emphasizes complete box construction details and packaging performance criteria, including wall type, flute designation, lamination, and printing. A unique differentiator is the requirement for Detailed Design Drawings approval within 5 days of contract award and OEM authorization from the manufacturer. The bidder must demonstrate prior government-supplied experience and maintain financial health. The scope appears to cover generic box designs, partitioned boxes, and variable packing materials. The procurement process is governed by Buyer Added Terms with option-based quantity adjustments and extended delivery implications.
Technical Specifications & Requirements
- Category: Corrugated Boxes (Q3) for postal packaging
- Key data points: corrugated box sizes/packing content, wall types, flute designation, lamination, joint design, number of joints, double pins per joint, edge binding, number of internal sheets, top/bottom paper GSM and BF, flute paper GSM/BF, material thickness and GSM, inner dimensions (length, width, height), extra packing material dimensions, printing type/color/quality
- Material specifics: Top/Bottom paper GSM and BF, Flute paper GSM/BF, material grade in GSM
- Physical dimensions: Inner length, width, height, and packing margins
- Printing: Type, color, and quality of printing on the box
- Documentation of design: Detailed Design Drawings to be approved by Buyer within 5 days of award; list of modifications to be provided within 5 days
- Value signals: Estimated contract value around ₹500,000 and potential quantity variation up to 25% over the contract term
- Category/BOQ: No BOQ items specified; focus on generic corrugated box parameters and packaging performance
Terms, Conditions & Eligibility
- EMD: Amount not disclosed in the data; bidders should anticipate standard bid security as per buyer terms
- Experience: Bidder or OEM should have manufactured and supplied similar category products to Central/State Govt/PSU for at least 1 year before bid opening; provide contracts showing yearly quantities
- Manufacturer Authorization: If bidding via authorized distributors, an OEM authorization/certificate must be submitted with bidder details
- Delivery & Drawings: Upon award, submit Detailed Design Drawings within 5 days; if buyer delays approval, delivery period may be adjusted without LD
- Option Clause: Quantity may be increased or decreased by up to 25% during or after award; delivery timeline adjusts accordingly
- Financial Standing: Bidder must not be under liquidation or court receivership; an undertaking may be required
- Payment & Penalties: Specific payment terms and LD provisions are governed by the buyer terms; ensure compliance with warranty/AMC expectations if stated in full terms
- Documentation: Prepare GST, PAN, experience certificates, financial statements, EMD documentation, OEM authorizations, and technical compliance materials as required by terms
Key Specifications
-
Corrugated Box sizes/packing content
-
Wall/types of corrugated box
-
Flute designation
-
Color of box and printing
-
Top and bottom paper GSM/BF
-
Flute paper GSM/BF and material thickness
-
Inner Length, Width, Height
-
Number of joints, double pins, and edge binding
-
Lamination and partition options
-
Printing type and color quality
-
Design drawings approval requirements
Terms & Conditions
-
Delivery quantity flexibility up to 25%; adjust delivery schedule accordingly
-
Mandatory Detailed Design Drawings approval within 5 days of award
-
OEM authorization required for non-OEM bidders; ensure manufacturer support
-
1 year government procurement experience; provide relevant contracts
-
EMD amount not disclosed in tender data; anticipate standard bid security
Important Clauses
Payment Terms
Payment terms governed by buyer conditions; LD conditions apply if delivery not met per approved drawings
Delivery Schedule
Delivery period may adjust with option clause; additional time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Penalties/LD terms are as per Buyer Added Terms; delays tied to design approval may affect LD applicability
Bidder Eligibility
-
1 year of experience manufacturing/supplying similar corrugated boxes to Govt/PSU
-
Non-liquidation and non-bankrupt status; undertaking to be uploaded
-
OEM authorization if bidding through an authorized distributor
Tender Data
Bid Details
Quantity
8360
Category
Corrugated Boxes
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
2
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Corrugated Boxes (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Rajkot
Delivery Pincodes
360004
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mansukhbhai D Danani | 360004,B/h Postal Colony, Smrat Industrical Area, Gondal Road, Rajkot | Rajkot | Gujarat | 360004 | 2580 | 30 | - |
Authority Records
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Documents 7
GeM-Bidding-9602213.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Corrigendum Updates
1 Update Update
Extended Deadline
28-Sep-2026, 9:30 am
Opening Date
29-Sep-2026, 9:30 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar Govt/PSU supply (1 year minimum)
Financial statements demonstrating financial health
EMD documents (as per buyer terms) or bid security mechanism
Technical bid documents demonstrating corrugated box capabilities
OEM authorization/Manufacturer Authorization (for distributors)
Detailed Design Drawings (within 5 days of award) and modification list (if any)
Technical Specifications
4 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Design type | Regular slotted container |
| GENERIC | Pattern | Printed |
| GENERIC | Corrugated Box sizes/Packing Content/Storing material | Large (L1): 337 mm x 322 mm x 180 mm |
| GENERIC | Wall/Types of corrugated box | Single phase/face - One sheet of liner is adhered to one sheet of corrugated medium |
| GENERIC | Flute Designation | B flute (47 +/- 3 flutes per foot and 1/8 inches flute thickness) |
| GENERIC | Color of box | As per Buyer’s choice |
| GENERIC | Box with partition | No |
| GENERIC | Lamination of box | Non-Laminated |
| GENERIC | Type of manufacturers joints | No joint |
| GENERIC | Number of joints in box | No joints |
| GENERIC | Number of double pins per joint | No double pins |
| GENERIC | Edge binding of corrugated sheets | By lap joint(glued) |
| GENERIC | Number of corrugated sheets inside the boxes (as extra packing material for top,bottom and sides) | No extra packing material |
| MATERIAL | Top paper GSM (in grams) | 100 gm |
| MATERIAL | Top paper BF (Burst factor) minimum | 34 |
| MATERIAL | Bottom paper GSM (in grams) | 50 gm |
| MATERIAL | Bottom paper BF (minimum) | N.A |
| MATERIAL | Flute paper GSM | 50 gm |
| MATERIAL | Flute paper BF (minimum) | 20 |
| MATERIAL | Material thickness | 3-4 mm |
| MATERIAL | Material grade (GSM) in gms | 150 gm |
| DIMENSIONS | Inner Length | 337 mm |
| DIMENSIONS | Width | 322 mm |
| DIMENSIONS | Height | 180 mm |
| DIMENSIONS | Length of extra packing material | No extra packing material |
| DIMENSIONS | Width of extra packing material | No extra packing material |
| MARKING and PRINTING | Type of printing on box | Flexo Block printing |
| MARKING and PRINTING | Color of printing | In multi color |
| MARKING and PRINTING | Quality of color | N.A |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for corrugated boxes tender in Gujarat postal circle 2026
Bidders should submit GST, PAN, and financial statements along with experience certificates showing govt/PSU work for 1 year. Provide OEM authorization if bidding via distributor, and Detailed Design Drawings within 5 days of award. Ensure compliance with option clause up to 25% quantity and delivery terms.
What documents are required for corrugated box bid in Gujarat
Required documents include GST registration, PAN, 1-year govt/PSU supply contracts, financial statements, EMD/security deposit, OEM authorization, and technical bid materials proving box design/manufacture capability; Detailed Design Drawings must be submitted within 5 days of award.
What are the technical specifications for corrugated boxes in this tender
Specifications cover wall types, flute designation, lamination, joint design, number of joints and pins, edge binding, internal sheets, top/bottom GSM and BF, flute GSM/BF, material thickness, GSM grade, inner dimensions, and printing type/color/quality; no explicit ISI/ISO stamps specified in the data.
What is the estimated value and quantity variation allowed
The estimated contract value is ₹500,000.00. The buyer may vary quantity up to 25% of bid quantity during/after contract, with delivery time adjusted using the specified formula and a minimum extension of 30 days.
How to obtain OEM authorization for corrugated box procurement
If bidding via authorized distributors, submit OEM authorization with full details (name, designation, address, email, phone). This ensures alignment with the manufacturer and enables the supplier to meet Detailed Design Drawings and quality requirements.
When are Detailed Design Drawings required and what happens if approvals delay
Detailed Design Drawings must be submitted within 5 days of award. If Buyer delays approval, the delivery period is adjusted accordingly without Liquidated Damages; Buyer will provide approval or modification list within 5 days.
What experience criteria must the bidder meet for this corrugated box tender
The bidder or OEM must have supplied similar corrugated boxes to Central/State Govt or PSU for at least 1 year prior to bid opening; provide copies of contracts showing yearly quantities and performance compliance.
What printing and color requirements are specified for the boxes
Printing specifications include type, color and color quality; bidders must demonstrate printing capability that matches the requested color quality and ensure labeling/branding aligns with packaging guidelines for postal use.