Hindustan Petroleum Corporation Ltd Electrical Actuator with Gearbox Tender Jodhpur Rajasthan 2026
Progress
Quantity
3
Category
Supply of an electrical actuator with gearbox for a 10” ball valve 600#
Bid Type
Two Packet Bid
Categories
30
Tender Overview
Organization: Hindustan Petroleum Corporation Ltd. Procurement: Electrical actuator with gearbox for a 10” ball valve (600#), including installation, commissioning, and mandatory spares. Location: JODHPUR, RAJASTHAN 342001. Estimated value/EMD: EMD ₹20,000. Scope: Supply, installation, and on-site commissioning with OEM service support; option to adjust quantity by up to 25% at contract or during currency. Differentiator: Includes dedicated service support setup and escalation matrix requirements. The tender emphasizes delivery timelines tied to delivery periods and extended windows as per option clause.
Technical Specifications & Requirements
- Product/Service name: Electrical actuator with gearbox for a 10” ball valve (600#).
- Delivery & installation scope: Installation and commissioning of the actuator on the specified valve, plus provision of mandatory spares as part of the bundle.
- Support requirements: Bidder/OEM must provide a dedicated toll-free service number and an escalation matrix for support.
- Delivery timing mechanism: Option to increase quantity up to 25%, with delivery period adjustments calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
- Documentation: Compliance certificates or documents must be uploaded; non-submission risks rejection.
Terms, Conditions & Eligibility
- EMD: ₹20,000.
- Quantity flexibility: Purchaser may modify orders by up to ±25%; delivery extensions follow a defined formula.
- Documents for bid: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank certified).
- Support & escalation: A dedicated toll-free support line and escalation matrix required.
- Contractual risk: Non-upload of required certificates/documents could lead to bid rejection.
Key Specifications
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- Product/service: Electrical actuator with gearbox for a 10” ball valve (600#)
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- Scope: Supply, installation & commissioning; include mandatory spares
-
- EMD: ₹20,000
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- Location: Jodhpur, Rajasthan 342001
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- Service capability: Dedicated toll-free service number and escalation matrix
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- Quantity flexibility: Up to 25% increase/decrease; delivery period formula applies
Terms & Conditions
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EMD of ₹20,000 is required with bid submission
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Quantity may be adjusted by up to 25% during contract
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Delivery period extensions follow the specified formula with a minimum of 30 days
Important Clauses
Payment Terms
Not explicitly detailed in provided terms; bidders should expect standard government-like terms and verify during bid submission
Delivery Schedule
Delivery period starts from the last date of the original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in the available terms; bidders should confirm LDs during final bid stage
Bidder Eligibility
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PAN and GSTIN validity, with copies submitted
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Bank-certified EFT Mandate and cancelled cheque
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Capability to provide dedicated service support and OEM escalation matrix
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Supply of an electrical actuator with gearbox for a 10” ball valve 600# , Installation & Commissioning , Mandatory spares of the actuator
Authority Records
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Documents 6
GeM-Bidding-9214098.pdf
Main Document
Other Documents
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Other Documents
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Other Documents
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Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate (bank-certified)
Any certificates/documents specified in ATC/Corrigendum
Vendor code creation documents (as applicable)
Corrigendum Updates
2 Updates Update
Extended Deadline
02-May-2026, 2:00 pm
Opening Date
02-May-2026, 2:30 pm
Update
Extended Deadline
27-Apr-2026, 2:00 pm
Opening Date
27-Apr-2026, 2:30 pm
Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to bid for the electrical actuator tender in Jodhpur Rajasthan 2026
Bidders must submit PAN, GSTIN, canceled cheque, and bank-certified EFT mandate along with the bid. Include documentation for installation, commissioning, and OEM support. Verify the 25% quantity option and the delivery formula. Ensure dedicated service contact details and escalation matrix are provided.
What documents are required for the HPCL actuator tender in Rajasthan
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified), and certificates specified in ATC/Corrigendum. Provide proof of service capabilities such as a toll-free support number and escalation matrix for post-bid support.
What are the technical requirements for the 10 inch actuator with gearbox
The tender covers an electrical actuator with gearbox for a 10” ball valve (600#) with installation and commissioning scope. Ensure compatibility with 10” valve specs, include mandatory spares, and readiness for on-site commissioning with OEM support.
When is the delivery period and how is it calculated for quantity changes
Delivery starts from the original delivery order’s last date; if quantity increases, time is (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. The purchaser can extend delivery up to the original period during option exercises.
What is the EMD amount for the HPCL actuator procurement in Jodhpur
The Earnest Money Deposit is ₹20,000. Submit the EMD in the form prescribed by HPCL; ensure the bid document includes the EMD details and validity for the entire bid evaluation period.
What support and warranty requirements accompany the actuator contract
Bidder must provide a dedicated toll-free service line and an escalation matrix for service support. While warranty terms are not detailed in the provided data, bidders should confirm warranty/AMC terms during final bid submission and obtain explicit post-sale support commitments.
What are the eligibility criteria for service capability in HPCL tender
Eligibility requires demonstrated OEM support capability, inclusion of a toll-free support line, and a documented escalation process. Provide prior installations or service records for similar 10” valve actuators and ensure compliance with submission of all required certificates.
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Documents 6
GeM-Bidding-9214098.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS