BHEL Tag Board Assembly with 12 Poles Tender BHEL Procurement 2026 Gujarat/India
Progress
Tender Overview
Bharat Heavy Electricals Limited (BHEL), under the Department of Heavy Industry, is seeking a TAG BOARD ASSEMBLY WITH 12 POLES (Mat Code: D99260005500). The tender contemplates potential quantity adjustments up to 25% at contract award and during the currency period, with delivery time adjustments based on the formula provided and a minimum 30 days. Bidders must upload a product Data Sheet, ensure GST implications are clarified by the vendor, and adhere to end-user certificate norms and OEM authorization where applicable. The procurement focuses on secure, verified electrical components with strict documentation controls, aiming to match technical parameters against the supplied Data Sheet.
Key differentiators include the option clause for quantity and delivery extensions, requirement to raise invoices in the consignee’s name with GSTIN, and GeM-based GST verification. This tender emphasizes compliance with mandatory certificates and manufacturer authorization, ensuring traceability from data sheet to delivery. The scope centers on a single component family with strict acceptance based on lab checks and documentation alignment.
Technical Specifications & Requirements
- Data Sheet upload mandatory; data sheet must match offered parameters to avoid rejection.
- End User Certificate provided in Buyer’s format when requested.
- Manufacturer Authorization required for Authorized Distributors or service providers, with OEM details.
- Supplier invoices must be raised in the consignee’s name with the consignee GSTIN; GST invoices must be uploaded on GeM with GST payment proof.
- Material Test Certificate to accompany supply; buyer lab results govern acceptance.
- GST applicability checked by bidder; actual GST rate subject to applicable rates and/or quoted GST, with a cap based on policy.
- Documentation of PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank.
- Data Sheet mismatch risks exist; non-conformance may lead to bid rejection.
- No BOQ items listed; emphasis on data sheet conformity and documentation control.
Terms, Conditions & Eligibility
- Optional quantity increase/decrease up to 25% of bid quantity at contract placement and during currency; delivery period recalculation with a minimum of 30 days.
- GST reimbursement as per actuals or applicable rates, whichever is lower, subject to quoted GST.
- Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate with bid for Vendor Code creation.
- End User Certificate format to be used if required; Manufacturer Authorization from OEM/Original Service Provider required when applicable.
- Invoices must be GST-compliant and issued in the consignee’s name; GST portal screenshots required.
- Material Test Certificate must accompany supply; lab results determine acceptance.
- Failure to upload required documents or mismatch in data sheet may lead to bid rejection.
Key Specifications
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- Product: TAG BOARD ASSEMBLY WITH 12 POLES (Mat Code: D99260005500)
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- Key compliance: Data Sheet conformity with offered parameters
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- Documentation: PAN, GSTIN, Cancelled Cheque, EFT mandate
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- Invoicing: GSTIN of consignee, GST portal payment proof
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- Certification: Material Test Certificate with lab verification
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- End User Certificate: in Buyer’s standard format if requested
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- Manufacturer Authorization: required for Authorized Distributors
Terms & Conditions
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Quantity may vary by up to 25% at contract placement and during the currency
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GST treatment based on actuals or rate applied to quoted GST
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Mandatory data sheet, MT cert, and OEM authorization for bid acceptance
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Invoices must be raised in the consignee name with GSTIN
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Material Test Certificate to be supplied with delivery
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Non-submission or mismatched data sheet may lead to bid rejection
Important Clauses
Payment Terms
GST reimbursement as per actuals or applicable rate; invoice GST must be uploaded with payment proof
Delivery Schedule
Delivery period calculated from last date of original delivery order; option quantity time extension minimum 30 days
Penalties/Liquidated Damages
Not specified in data; contract terms indicate potential for LD for delays per standard government practice
Bidder Eligibility
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Must submit PAN, GSTIN, and banking EFT mandate
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Authorized Distributor must provide Manufacturer Authorization
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Data Sheet must match offered product specifications exactly
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End User Certificate provided in Buyer format if required
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Invoicing must reflect consignee GSTIN and be GST-compliant
Tender Data
Bid Details
Quantity
500
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
18 months
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
TAG BOARD ASSEMBLY WITH 12 POLES, Mat Code- D99260005500
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
84
Delivery Locations
1
Delivery Cities
Bengaluru Urban
Delivery Pincodes
560026
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Krishna Kumar | 560026,MANAGER STORES,- GI Bharat Heavy Electricals Limited Electronics Division, Mysore Road, Bangalore - 560026 Karnataka India | Bengaluru Urban | Karnataka | 560026 | 500 | 84 | - |
Authority Records
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Documents 5
GeM-Bidding-9860720.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for BHEL tag board assembly tender in 2026?
Bidders must prepare a complete Data Sheet, PAN, GSTIN, Cancelled Cheque, and EFT Mandate; obtain OEM authorization if acting as distributor; ensure GST treatment aligns with actuals; provide End User Certificate on request; submit GST-compliant invoices; and ensure material test certificates accompany delivery.
What documents are required for the tag board tender submission in India?
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, product Data Sheet, End User Certificate (if requested), Manufacturer Authorization, GST invoice proof, and Material Test Certificate; ensure all documents match the bid data sheet and consignee details.
What is the 25 percent option clause for this BHEL tender?
The Purchaser may increase or decrease quantity by up to 25% at contract placement and during the currency; delivery period recalculation uses (Additional quantity/Original quantity) × Original delivery period, with a minimum of 30 days.
What are the invoicing requirements for the consignee GSTIN in this bid?
Invoices must be raised in the consignee’s name with the GSTIN of the consignee; bidders must upload GST invoice and a GST portal payment screenshot during submission and post-award processes.
What certifications or authorizations are required for OEMs in this tender?
Authorized Distributors must furnish a Manufacturer Authorization/Certificate with OEM details; End User Certificate is provided in the Buyer’s format when requested; ensure data sheet validation aligns with offered parameters.
How is GST reimbursement handled for this BHEL procurement?
GST reimbursement is at actuals or applicable rates, whichever is lower, subject to the maximum quoted GST percentage; bidder should include GST details in the data sheet and ensure GST compliance in invoicing.
What is the acceptance criterion for the Material Test Certificate in this tender?
Material Test Certificate must accompany the supply; the buyer’s lab will perform tests and the lab results will be the sole criterion for item acceptance; ensure certificate authenticity and test reports accompany each lot.
Where can bidders find the Data Sheet conformity requirements for the tag board?
Bidders must upload the Data Sheet with bid documents and ensure all technical parameters match stated specifications; misalignment may lead to bid rejection, so cross-check model, pole count, and mat code D99260005500.