Indian Army Department Of Military Affairs Tender for 5th/12th Gen Motherboard RAM & Related Components Assam 2026
Progress
Tender Overview
Indian Army (Department of Military Affairs) in DHEMAJI, ASSAM invites bids for procurement related to I5TH 14TH GENERATION, I5TH 12TH GENERATION, MOTHER BOARD, RAM DDR4, RAM DDR5. The tender encompasses multiple item categories with an estimated scope and requires data sheet alignment with provided product parameters. Key differentiators include an option clause allowing up to 25% quantity variation, mandating delivery timing adjustments proportional to the extended quantity, and a minimum delivery window that ensures a predictable rollout. Bidders must ensure their offering maintains a market life of at least 1 year post-quote, avoiding end-of-life products. This procurement emphasizes compliance with GST considerations, data sheet corroboration, and NDA conformity. Unique aspects include the requirement for a Nominated Inspection Agency and vendor-code registration steps, plus a strict data-sheet matching process during bid evaluation.
Technical Specifications & Requirements
- No specific technical specifications are published in the tender text; bidders must rely on the data sheet uploaded with the bid and ensure alignment with product categories: I5TH 14TH GENERATION, I5TH 12TH GENERATION, MOTHER BOARD, RAM DDR4, RAM DDR5.
- Mandatory submissions include: Data Sheet of the product, and a signed Non-Disclosure Declaration; GST invoice generation and GST portal payment confirmation must be uploaded during GeM invoicing.
- Inspection is to be conducted by a Nominated Inspection Agency on behalf of the buyer, with vendor-code creation prerequisites including PAN, GSTIN, cancelled cheque, and EFT mandate.
- Bidders should account for possible quantity variations up to 25% and extended delivery timing calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
- GST and price considerations are final per actuals or applicable rates; the bidder must ensure GST compliance across the bid.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25%; delivery time scales accordingly.
- GST Implications: GST is to be verified by bidders; reimbursement depends on actuals or lower applicable rate.
- End-of-Life Policy: Offered items must have at least 1 year residual market life; no OEM end-of-life products permissible.
- Financial Health: Bidder must avoid liquidation or bankruptcy; provide an undertaking.
- Submission Documents: PAN, GSTIN, cancelled cheque, EFT mandate; data sheet; NDA; GST invoice scan and GST portal payment screenshot.
- Inspection: Nominated Inspection Agency to verify conformity; vendor-code creation required.
- The tender emphasizes precise data-sheet matching; mismatches may lead to bid rejection.
Key Specifications
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Product categories: I5TH 14TH GENERATION, I5TH 12TH GENERATION, MOTHER BOARD, RAM DDR4, RAM DDR5
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Delivery flexibility: up to 25% quantity variation with proportional delivery extension
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Delivery timeline: minimum 30 days for extended delivery period; calculated as (Additional quantity ÷ Original quantity) × Original delivery period
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Data sheet alignment: mandatory upload and matching with bid; mismatches risk rejection
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Nominated Inspection Agency oversight for acceptance testing
Terms & Conditions
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EMD: Not specified in provided data; subject to tender norms (not stated)
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Eligibility: 1-year residual market life for offered products; no end-of-life items
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Payment terms: GST-based, with actuals or lower applicable rates; GST invoice and portal payment Proof required
Important Clauses
Payment Terms
GST-based reimbursement; actuals or lower applicable rate; GST invoice must be uploaded with GeM invoice and payment proof.
Delivery Schedule
Delivery period can be extended by up to 25% quantity variation; minimum added time 30 days; base delivery period governs extension.
Penalties/Liquidated Damages
Not explicitly stated in provided text; implied adherence to delivery and performance timelines via option clause
Bidder Eligibility
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Not under liquidation or court receivership
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Must maintain 1 year residual market life for offered items
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Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate and Data Sheet
Tender Data
Bid Details
Quantity
7
Category
I5TH 14TH GENERATION
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Warranty Period
1 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
I5TH 14TH GENERATION , I5TH 12TH GENERATION , MOTHER BOARD , RAM DDR 4 , RAM DDR 5
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Dhemaji
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Dhemaji | Dhemaji | - | - | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-9978218.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
I5TH 14TH GENERATION
I5TH 14TH GENERATION
I5TH 12TH GENERATION
I5TH 12TH GENERATION
MOTHER BOARD
MOTHER BOARD
RAM DDR 4
RAM DDR 4
RAM DDR 5
RAM DDR 5
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | I5TH 14TH GENERATION | I5TH 14TH GENERATION | 1 | nos | ravi@874 | 15 | |
| 2 | I5TH 12TH GENERATION | I5TH 12TH GENERATION | 2 | nos | ravi@874 | 15 | |
| 3 | MOTHER BOARD | MOTHER BOARD | 2 | nos | ravi@874 | 15 | |
| 4 | RAM DDR 4 | RAM DDR 4 | 1 | nos | ravi@874 | 15 | |
| 5 | RAM DDR 5 | RAM DDR 5 | 1 | nos | ravi@874 | 15 |
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Data Sheet of offered product(s)
NON DISCLOSURE DECLARATION CERTIFICATE
GST invoice scan and GST portal payment screenshot
Nominated Inspection Agency details
Vendor Code Creation documents
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for Indian Army RAM motherboard tender Assam 2026
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and a Data Sheet aligned to the product categories I5TH 14TH GENERATION, I5TH 12TH GENERATION, RAM DDR4/DDR5. Include NDA and ensure 1-year residual market life. The option clause allows up to 25% quantity variation with proportional delivery extension.
What documents are required for vendor code creation in this GeM tender
Submit PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank; upload the NDA and Data Sheet; provide data-sheet match proof to prevent rejection; ensure GST invoice and payment screenshot are available during invoicing.
What are the key technical categories in this Indian Army tender in Assam
Key categories include I5TH 14TH GENERATION, I5TH 12TH GENERATION, MOTHER BOARD, RAM DDR4, and RAM DDR5. No explicit performance specs are disclosed; bidders must rely on uploaded Data Sheet for exact specs and ensure non-end-of-life status for at least 1 year.
What is the delivery extension rule for quantity variations in this tender
The Purchaser may extend delivery time when quantity increases by up to 25%; additional time is (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.
How does GST impact bidding for this Indian Army hardware tender
GST is to be checked by bidders; reimbursement will be at actuals or the lower applicable rate. A scanned GST invoice and GST portal payment screenshot must be uploaded during invoicing on GeM.
What are the NDA and data sheet requirements for this procurement
Bidder must submit a Non-Disclosure Declaration on their letterhead and attach the product Data Sheet. Data Sheet must match the offered specifications to avoid rejection; NDA protects contract details during and after execution.
Which inspection body is involved for this GeM tender
Nominated Inspection Agency will conduct inspection on behalf of the Buyer; ensure compliance with the Data Sheet and provide access to verify specifications during pre-shipment checks.