District Judge Rayagada IT Equipment Tender for All in One PC and MFP A4/LR Legal Size 2026
Bid Publish Date
30-Jul-2026, 12:59 pm
Bid End Date
11-Aug-2026, 6:00 pm
Progress
Quantity
6
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The District Judge Rayagada, under the Odisha Law Department, invites bids for IT hardware including an All in One PC (V2) and A4/Legal Size Multifunction Printer (MFP) to support court operations in Odisha. The procurement scope covers compute devices with factory-preloaded OS, standard RAM/Storage, display, and essential ports. Key differentiator is the mandatory OEM authorization, Odisha service center details, and data sheet alignment with offered product specs. The tender emphasizes GST handling by bidders and a flexible quantity clause up to 25% of bid/contract quantities, with delivery timelines linked to original and extended orders. Estimated value and EMD are not disclosed in the provided data. The ATC requires specific documentation and a dedicated service support structure. Overall, this tender targets compliant IT hardware suppliers with regional service capabilities in Odisha.
Technical Specifications & Requirements
- Product category: All in One PC (V2) and A4/Legal Size MFP
- Required items: Computer system and multifunction printer with standard inputs/outputs, display, and security features
- OS: Factory preloaded with certification; RAM type and capacity specified; storage type and capacity defined
- Connectivity: Mouse and keyboard connectivity; ports count and configuration; display size in inches
- Data sheet alignment: Uploaded data sheet matching offered configuration; risk of rejection for mismatches
- OEM authorization: Mandatory OEM authorization/MAF for all devices; service center details in Odisha
- Service & support: Dedicated toll-free number; escalation matrix required
- Warranty/coverage: Not explicitly listed; ensure post-sale support terms align with ATC
Terms, Conditions & Eligibility
- EMD: Not specified in data; bidders must review ATC for exact amount
- Delivery: Clause allows up to 25% quantity variation with adjusted delivery period
- GST: Bidder to determine GST; reimbursement as per actuals or applicable rate, whichever lower
- Data sheet: Must upload product Data Sheet; ensure parameter match to avoid rejection
- Documentation: PAN, GST registration, OEM authorization, service center details in Odisha
- OEM authorization: Required for all in PC and MFP; complete dealer contact details
- Service: Mandatory dedicated/service support numbers and escalation matrix
- Compliance: Non-compliance with ATC and Corrigendum may lead to bid rejection
Key Specifications
-
Product: All in One PC (V2) and A4/Legal Size MFP
-
OS: Factory preloaded with certification
-
RAM: Type and capacity as per offered config
-
Storage: Type and capacity as per offer
-
Display: Diagonal size specified in inches
-
Ports: Total number of ports and configuration
-
Mouse/Keyboard: Connectivity options
-
Warranty/Support: Post-sale terms to be confirmed
Terms & Conditions
-
Delivery quantity may vary up to 25% with corresponding lead-time adjustments
-
GST treatment is bidder-determined; reimbursement as per actuals or lower applicable rate
-
Data Sheet must match offered product specifications to prevent rejection
-
OEM Authorization and Odisha service center details are mandatory
Important Clauses
Payment Terms
GST handling as per actuals; no explicit payment schedule in data; confirm with ATC
Delivery Schedule
Delivery period adjusted based on quantity variation; minimum 30 days, extended as per original terms
Penalties/Liquidated Damages
Not explicitly stated in provided data; verify in ATC for LD provisions and performance bonds
Bidder Eligibility
-
Experience in supplying All in One PCs and MFPs to government entities
-
Demonstrated OEM authorization for the offered models
-
Service center in Odisha with validated GSTN and after-sales support
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Rayagada
Delivery Pincodes
765001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Narayan Behera | 765001,District Court Rayagada | Rayagada | Odisha | 765001 | 4 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9683338.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Description of store | All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty |
| Description | Processor Number | Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher |
| Input Devices | Mouse Connectivity | Wireless Or higher |
| Input Devices | Keyboard Connectivity | Wireless Or higher |
| Operating System | Operating System (Factory Preloaded with Certification) | Windows 11 Professional |
| Memory | Type of RAM | DDR5 Or higher |
| Memory | RAM Size (GB) | 8 |
| Storage | Type of Storage Installed with the System | NVMe SSD |
| Storage | Storage Capacity (in GB) | 512 |
| Display | Display Size - Diagonal (in Inches) | 58.1 - 63 (22.87" - 24.8") |
| Ports | Number of Ports | 1-HDMI, 1-DP, 1-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C |
| Generic | Stand | Height Adjustable |
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Required Documents
PAN Card of the Bidder
GST Registration Certificate for the buyer's consignee State
Data Sheet of offered product uploaded
Manufacturer/OEM Authorization (MAF) with dealer address and contact details
Details of service center in Odisha with full address
Proof of GSTN and related service support documents
Any other certificates documented in ATC and Corrigendum
Frequently Asked Questions
How to bid for All in One PC and MFP tender in Rayagada Odisha 2026
Bidders should review ATC terms, upload Data Sheet, provide PAN and GST certificates, submit OEM authorization, and list Odisha service center details. Ensure GST handling clarity and confirm 25% quantity variation rights. Include dedicated service numbers and escalation matrix for credible post-sale support.
What documents are required for Odisha IT hardware tender bid 2026
Submit PAN, GST certificate for Odisha, Data Sheet matching offered configuration, OEM authorization, complete service center details in Odisha, and GSTN proof. Ensure all bid documents align with ATC and any corrigenda; missing items can lead to rejection.
What are the technical specifications for the All in One PC tender
The tender requires factory preloaded OS, specified RAM type and capacity, storage type and capacity, display size, port configuration, and mouse/keyboard connectivity. Data Sheet must reflect the offered configuration precisely; mismatches may cause bid rejection.
When is the delivery timeline for quantity variation in this tender
Delivery can be extended with a 25% quantity variation. The extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Final delivery terms depend on the original contract and ATC amendments.
What are the GST requirements and reimbursement terms
Bidder bears GST assessment; reimbursement is either actual GST or the lower applicable rate, capped at the quoted GST percentage. Ensure correct GST calculations and provide GSTN details to avoid payment delays.
What is required for OEM authorization in this Rayagada tender
Submit OEM authorization/MAF for All In PC and MFP with full address and contact details of the Authorized Dealer. Include service center proof in Odisha and ensure dealer contacts are responsive for post-sale support.
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Documents 3
GeM-Bidding-9683338.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS