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GEM

Gujarat Bhawan & Office of the Resident Commissioner New Delhi HVAC Repair & Maintenance Tender 2026

Bid Publish Date

19-Feb-2026, 5:39 pm

Bid End Date

06-Mar-2026, 6:00 pm

EMD

₹21,037

Value

₹7,01,239

Location

CENTRAL DELHI , DELHI

Progress

Issue19-Feb-2026, 5:39 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified
  • • Technical standards: Not specified in data; verify IS/ISO requirements in ATC
  • • Special clauses: 25% quantity/duration variation at contract issuance
  • • Eligibility: EMD ₹21,037; typical HVAC service experience implied
  • • Warranty/AMC: Not specified; confirm in ATC
  • • Penalties: Not specified; confirm LD terms in bid document
  • • Delivery/Installation: Location Central Delhi 110002; HVAC service scope
  • • Submission: Prepare GST, PAN, experience proofs, financial statements; OEM authorizations as applicable

Tender Overview

The procurement is issued by the Gujarat Bhawan And Office Of The Resident Commissioner New Delhi under the General Administration Department Gujarat for repair, maintenance, and installation of plant systems/equipments (HVAC) at a government building in Central Delhi 110002. The estimated contract value is ₹701,239 with an EMD of ₹21,037. The scope references service provision for HVAC-related repair, ongoing maintenance, and installation activities, with no BOQ items published. A crucial differentiator is the flexible quantity/duration clause allowing up to ±25% adjustment at contract issuance and post-issuance, binding bidders to revised terms.

Technical Specifications & Requirements

  • Category: Repair, Maintenance, and Installation of Plant/Systems/Equipments (HVAC) for a State Government Building in New Delhi.
  • Location: Central Delhi, Delhi 110002
  • Estimated value: ₹701,239; EMD: ₹21,037.
  • BOQ: No items listed; no itemized quantities available.
  • Standards/requirements: No explicit technical specs published; bidders should prepare for typical HVAC service obligations including preventive maintenance, fault diagnosis, component replacement, commissioning, and system optimization.
  • Data points to verify with the buyer’s ATC: confirm scope boundaries, access requirements, and warranty expectations.
  • Special clause: 25% quantity/duration variation allowed up to contract issuance and thereafter.

Terms, Conditions & Eligibility

  • EMD: ₹21,037 (amount stated; payment mode to be as per ATC).
  • Experience / Turnover: No specific years or turnover data published; bidders should rely on standard GES/ATC guidelines for HVAC service providers.
  • Delivery & Execution: No fixed delivery timeline published; anticipate installation/maintenance scheduling per site availability.
  • Payment Terms: Not specified in the data; expected to follow general government procurement norms.
  • Documents: GST, PAN, experience certificates, and financials typically required; OEM authorizations may be needed per ATC.
  • Penalties/Warranty: Not specified; bidders should seek clarity on LD and warranty terms during bid stage.

Key Specifications

  • HVAC repair, maintenance and installation services for a State Government Building in Delhi

  • Estimated contract value: ₹701,239; EMD: ₹21,037

  • No published BOQ items; scope to be clarified in ATC

  • Quantity/duration variation up to ±25% allowed at issuance

  • Delivery/installation schedule to be confirmed with buyer

  • Compliance with typical HVAC service standards and site safety rules

Terms & Conditions

  • EMD amount of ₹21,037 required with bid submission

  • Up to 25% variation in quantity or contract duration at issue

  • No BOQ items published; seek ATC clarification on scope

Important Clauses

Payment Terms

EMD ₹21,037; general government payment terms to be clarified in ATC

Delivery Schedule

No fixed delivery window published; scheduling synchronized with site access and ATC

Penalties/Liquidated Damages

Not specified; bidders should obtain LD details during bid phase

Bidder Eligibility

  • HVAC service provider with demonstrated maintenance/install experience

  • Compliant with GST and PAN registrations

  • Ability to meet site access and safety requirements at Central Delhi location

Documents 7

GeM-Bidding-9013203.pdf

Main Document

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar HVAC repair/maintenance projects

4

Financial statements (audited if available)

5

EMD submission document (₹21,037)

6

Technical bid documents and compliance certificates

7

OEM authorization (where applicable)

8

Any site access/clearance documents as required by ATC

Frequently Asked Questions

Key insights about DELHI tender market

How to bid on the Gujarat Bhawan HVAC tender in Delhi 2026?

Bidders should prepare standard HVAC service documents: GST, PAN, experience certificates, financial statements, and ₹21,037 EMD. Verify ATC for scope and ensure compliance with site safety rules. Ensure ±25% quantity/duration flexibility is accepted and confirm delivery expectations with the buyer during bid submission.

What documents are required for the New Delhi HVAC tender submission?

Submit GST certificate, PAN card, at least one relevant HVAC maintenance experience certificate, audited financials, EMD ₹21,037 receipt, OEM authorizations if applicable, technical bid and safety certifications. Include any site access permissions required by Central Delhi authorities.

What is the EMD amount for the Delhi HVAC contract 2026?

The EMD is ₹21,037 for this tender. Ensure payment via approved method and attach the payment receipt to the bid. EMD demonstrates bidder seriousness and helps secure participation in the HVAC repair/maintenance contract.

Are there any specific HVAC standards in the Delhi tender ATC?

No explicit standards are published in the data; bidders must await ATC for IS/ISO requirements. Prepare to demonstrate ISI/ISO compliance if requested and align maintenance practices with general HVAC safety and performance standards.

What is the delivery/installation timeframe for the Delhi HVAC project?

The data provides no fixed window; anticipate coordination with site access and ATC. Bidders should propose phased scheduling and confirm deadlines during bid clarification to ensure alignment with Central Delhi site constraints.

How does the 25% quantity variation clause affect bidders?

During contract issuance, the buyer may increase or decrease the contract quantity or duration by up to 25%. Bidders must accept revised scope and adjust resources, timelines, and pricing accordingly to avoid bid rejection.

What are the eligibility criteria for HVAC contractors bidding in Delhi?

Eligibility typically includes GST/PAN, prior HVAC service experience, financial stability, and safety compliance. The tender indicates no explicit criteria in the data; bidders should align with standard government HVAC procurement requirements and ATC specifics.

What documents are needed for OEM authorizations in this tender?

If OEM-specific work is anticipated, provide OEM authorization letters, product certifications, and installation capabilities. Include these along with standard bid documents to satisfy potential OEM requirements in the ATC.