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Western Coalfields Limited Washing Machines Tender Chhindwara Madhya Pradesh 20kg Commercial & 15kg Domestic Cap 2025

Bid Publish Date

31-Oct-2025, 4:23 pm

Bid End Date

28-Nov-2025, 11:00 am

Value

₹2,00,000

Location

CHHINDWARA , MADHYA PRADESH

Latest Corrigendum Available

Progress

Issue31-Oct-2025, 4:23 pm
Corrigendum24-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Category

Procurement of Commercial Washing Machine cap 20 kgs.

Bid Type

Two Packet Bid

Categories 4

HOUSEHOLD ITEM MACHINE WASHING MACHINE ELECTRICAL APPLIANCE

Tender Overview

Organization: Western Coalfields Limited, under Coal India Limited, invites bids for procurement of Commercial Washing Machine cap 20 kgs and Domestic Washing Machines cap 15 kgs. Estimated value is ₹200,000 for the combined scope. Location: Chhindwara, Madhya Pradesh 480000. Bid scope includes supply, installation, testing, and commissioning, with option to adjust quantity up to 25% during contract execution. Unique terms require OEM warranty certificates at delivery and post-sale service presence across India. The tender emphasizes binding delivery timelines and extension rules tied to the option clause.

Technical Specifications & Requirements

  • Products: Commercial Washing Machine (20 kg) and Domestic Washing Machine (15 kg)
  • Delivery/Installation: Includes Supply, Installation, Testing and Commissioning as per ATC
  • Warranty: 1 year from final acceptance or post-installation; OEM warranty certificates required
  • After-sales: Robust service network and center locations near consignee destination to be uploaded with bid
  • Documentation: Upload mandatory certificates and compliance documents per ATC/Corrigendum; bills to include contract number, GST, and relevant details
  • Value & Scope: Estimated value ₹200,000; quantity may vary per 25% option clause

Terms & Eligibility

  • Delivery timeline: Extended duration governed by option clause; minimum extension rules provided
  • EMD/Financials: Not explicitly stated; bidders must submit required documents as per ATC terms
  • Payment & invoicing: Bills require four copies, pre-receipted and stamped; GST details to be provided
  • Warranty/maintenance: On-site support and maintenance service group must be INDIA-based
  • Other: Acceptance of all Bid Specific ATC terms; non-compliance may lead to rejection

Key Specifications

    • Product names: Commercial Washing Machine (20 kg cap), Domestic Washing Machine (15 kg cap)
    • Estimated value: ₹200,000 for the combined scope
    • Scope: Supply, Installation, Testing and Commissioning (SITC)
    • Warranty: 1 year from final acceptance or post-installation (as per ATC)
    • OEM warranty certificates to be submitted at delivery
    • Service network: Establishment of Installation, Commissioning, Training, Troubleshooting and Maintenance service groups in India; upload service center details
    • Delivery terms: Option clause allows quantity adjustment up to 25%; delivery period adjustments as defined

Terms & Conditions

  • EMD: Not explicitly stated in provided data; verify ATC for exact amount or waiver conditions

  • Delivery: Option clause enables up to 25% quantity increase/decrease; timing linked to original and extended delivery periods

  • Warranty/Service: 1 year warranty; OEM certificates required; post-installation service network in India

Important Clauses

Payment Terms

Bills must include four copies, pre-receipted and stamped; GST and consignee contract number required; payment terms to be as per ATC

Delivery Schedule

Delivery period governed by option clause; additional time formula: (increased quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Details not provided; confirm ATC for LD provisions and performance bonds

Bidder Eligibility

  • Proven experience in supplying and installing washing machines (commercial or domestic) within government or large institutional Projects

  • Financial capacity to undertake ₹2–3 lakh scale contracts or higher as per audited statements

  • Authorized dealership or OEM authorization for the specified washing machine brands (if required by ATC)

Documents 5

GeM-Bidding-8533826.pdf

Main Document

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST-registration certificate

2

PAN card

3

Experience certificates for similar equipment supply

4

Financial statements (audited) showing financial capability

5

EMD submission document (if applicable per ATC)

6

Technical bid documents and compliance certificates

7

OEM authorizations / dealership certificates

8

Manufacturer’s Test/Inspection Certificate (if applicable)

9

Service center details near consignee destinations

Corrigendum Updates

1 Update
#1

Update

24-Nov-2025

Extended Deadline

28-Nov-2025, 11:00 am

Opening Date

28-Nov-2025, 11:30 am

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for washing machine tender in Chhindwara 2025?

Bidders must submit GST, PAN, experience certificates, audited financials, OEM authorizations, and technical bid documents as per ATC. Ensure compliance with the 1-year warranty, SITC scope, and the 25% quantity option clause. Include OEM warranty certificates at delivery.

What documents are required for WCL washing machine bid MP?

Required documents include GST registration, PAN, experience certificates for similar equipment, financial statements, EMD submission (per ATC), technical compliance certificates, OEM authorizations, and installation/service center details near consignee locations.

What are the technical specifications for 20 kg and 15 kg washers?

No explicit technical specs in the data; bidders must follow bid document ATC for product names: Commercial washing machine 20 kg cap and Domestic washing machine 15 kg cap, SITC scope, and OEM warranty certificates. Ensure installation and commissioning readiness.

When is the delivery deadline under the option clause MP tender?

Delivery timing is governed by the option clause: additional time calculated as (increased quantity/original quantity) × original delivery period, with a minimum extension of 30 days. The purchaser may extend up to the original delivery period.

What are the warranty and post-sale service expectations?

A 1-year warranty from final acceptance or post-installation is required. OEM warranty certificates must accompany delivery. A well-established after-sales service network in India and service centers near consignee destinations must be uploaded with the bid.

What is required for installation, testing and commissioning SITC?

Scope includes SITC of the washing machines; bidders must provide installation, testing, commissioning services, and training. Ensure service support centers and spare parts availability are documented, with GST and contract details on invoices.

What is the estimated contract value for the washing machines?

The combined estimated value is ₹200,000. Bidders should consider this baseline while preparing financials and confirm scope with the ATC for potential quantity fluctuations up to 25%.