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GEM

Indian Army Department of Military Affairs Ball Whistle Banner Certificate Transport Service Tender 2025

Bid Publish Date

28-Oct-2025, 1:44 pm

Bid End Date

10-Nov-2025, 2:00 pm

Value

₹1,71,610

Location

SRINAGAR , JAMMU AND KASHMIR

Latest Corrigendum Available

Progress

Issue28-Oct-2025, 1:44 pm
Corrigendum07-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

754

Category

product

Bid Type

Two Packet Bid

Key Highlights

  • • Flexible quantity clause: ±25% variation at contracted rates
  • • Delivery period adjustments calculated as (Additional quantity ÷ Original quantity) × Original delivery period
  • • Minimum extension time: 30 days
  • • BoQ items total 16 with N/A specifications
  • • Estimated value ₹171,610
  • • No explicit EMD amount provided in data
  • • No location or explicit product specifications published

Categories 8

FIELD SPORTS EQUIPMENT SPORT ACCESSORIES TRANSPORT TRANSPORTATION WATER LEVEL RECORDER SPEAKER CARDS GROUND MAINTENANCE

Tender Overview

The opportunity is issued by the Indian Army (Department Of Military Affairs) for a set of 16 items under a broad category including Ball, Whistle, Banner, Certificate, Transport, and Service. The estimated contract value is ₹171,610, with no explicit location data provided. The BoQ items are listed as 16 entries but detailed specifications are not disclosed, signaling a highly generalized procurement. A key differentiator is the inclusion of an option clause allowing up to 25% quantity variation at contracted rates, with delivery timing adjustments tied to the original and extended delivery periods. This tender emphasizes flexibility in quantity and delivery while maintaining standard procurement governance. Bidders should be prepared for multi-item fulfillment and comply with Army-wide bid terms.

Technical Specifications & Requirements

No explicit technical specifications are provided in the tender data. The BoQ lists 16 items, all marked as N/A for quantity and unit, indicating a lack of itemized technical detail. The only concrete technical reference is the option clause: a 25% adjustment in ordered quantity during contract performance, with delivery windows recalculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. This implies bidders must be ready to supply varied quantities and adhere to flexible scheduling while keeping prices fixed.

Terms, Conditions & Eligibility

Key terms include the mandatory option clause allowing ±25% quantity adjustment at contracted rates. The tender provides an empty EMD field; therefore, the actual EMD amount is not specified here. Delivery timing is linked to the original and extended delivery periods, following the formula and minimum 30-day constraint. Other standard government tender terms apply, and bidders must align with the Army’s generalized procurement policies. No location data or explicit documentary requirements are published in the provided data.

Key Specifications

  • 16 BoQ items annotated as N/A for quantity and unit

  • Estimated contract value: ₹171,610

  • Option clause allowing ±25% quantity variation at contracted rates

  • Delivery period adjustments: (Additional quantity ÷ Original quantity) × Original delivery period

  • Minimum additional delivery time: 30 days

  • No technical standards or certifications specified in data

Terms & Conditions

  • Option clause enables 25% quantity changes during contract

  • Delivery timing tied to original/extended periods with formula

  • EMD amount not specified in tender data

Important Clauses

Delivery & Quantity Variation

Up to 25% more or fewer items may be ordered at contract rates; delivery period adjusts based on the specified formula with a 30-day minimum.

Payment Terms

Not explicitly stated in data; bidders should anticipate standard government terms in final tender documents.

Penalties/Liquidated Damages

Not specified in data; typical provisions may apply in final contract per Army procurement rules.

Bidder Eligibility

  • Must comply with option clause for quantity variation

  • Demonstrate capability to supply items with flexible quantities

  • Adhere to Army procurement terms and general tender practices

Documents 4

GeM-Bidding-8520177.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 16 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Ball Throw ball 16 nos pramod110 15
2 whistle Whistle and Corner flags and Warning Cards 12 nos pramod110 15
3 Banner Banner with frame 10 x 7 feet 1 nos pramod110 15
4 Banner Banner with frame 8 x 3 feet 2 nos pramod110 15
5 Banner Banner with frame 20 x 15 1 nos pramod110 15
6 Certificate Certificate to all participating players Referees and Officials 284 nos pramod110 15
7 Transport Transportation for 04 Govt Schools 7 trips up and down pramod110 15
8 Service Hiring of Officials Referee 04 and Linesman 08 and Scorer and timekeeper 02 42 nos pramod110 15
9 Service Hiring of PA Eqpts Mic 05 and Speaker 04 and Amplifier 01 10 days pramod110 15
10 Service Refreshment for players and officials for 10 days 350 nos pramod110 15
11 Service Cash price winner 2 nos pramod110 15
12 Service Runner Up 2 nos pramod110 15
13 product Cricket Mat 1 nos pramod110 15
14 product Cricket Ball 20 nos pramod110 15
15 Banner Banner with frame 10 x 10 with frame 3 nos pramod110 15
16 Service Ground Maintenance 1 nos pramod110 15

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Required Documents

1

GST registration

2

PAN card

3

Experience certificates (similar item supply, if available)

4

Financial statements or turnover documents

5

EMD submission proof (if required by final terms)

6

Technical bid/declaration (compliance with option clause)

7

OEM authorizations or supplier declarations (if applicable)

Corrigendum Updates

1 Update
#1

Update

07-Nov-2025

Extended Deadline

10-Nov-2025, 2:00 pm

Opening Date

10-Nov-2025, 2:30 pm

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

What documents are required for this Indian Army tender submission?

Bidders should prepare GST registration, PAN, experience certificates, financial statements, and EMD proof if applicable. Include any OEM authorizations and technical compliance declarations. Since item specifics are not disclosed, ensure a comprehensive bid with general compliance and delivery capability details for the 16 BoQ items.

How does the quantity option clause affect delivery in this tender?

The purchaser may increase or decrease the quantity by up to 25% at contracted rates. Delivery time is recalculated using (additional quantity ÷ original quantity) × original period, with a minimum extension of 30 days, ensuring supply flexibility during contract performance.

What is the estimated contract value for this Army procurement?

The tender estimates a contract value of ₹171,610. Bidders should plan pricing and packaging to fit this scope, considering the potential for quantity variations under the option clause and any final BOM details disclosed in the full tender package.

Are there any technical standards specified for the items in this bid?

No explicit technical standards are listed in the provided data. Final tender documents are expected to include any required specifications. Bidders should be prepared to comply with standard government procurement norms and any organization-specific standards once released.

When is the delivery window for this Indian Army procurement?

Delivery timing is tied to the original delivery order and any extended period if the option clause is invoked. The minimum additional time is 30 days beyond the original period, with the exact schedule to be finalized in the award stage.

What is required to prove eligibility for this Army tender?

Eligibility requires compliance with the option clause, willingness to supply variable quantities, and adherence to typical Army procurement documentation (GST, PAN, financials, experience). The lack of explicit EMD in data necessitates confirmation in the final bid package.

How should bidders respond to the unlabeled BoQ items in this tender?

Prepare a flexible bid for 16 BoQ items with clear pricing for each line, even if N/A. Include the ability to adjust quantities under the 25% clause and provide delivery capability, packaging, and shipping terms suitable for military logistics once item specifics are released.

What are the key terms bidders should monitor in this procurement?

Key terms include the quantity variation option, delivery period adjustments with minimum 30 days, and standard Army terms. Monitor updates on EMD requirements, final itemization, OEM authorizations, and any location-specific logistics or compliance requirements in the full tender package.