Mahanadi Coalfields Limited Pipili Design Lamps Service Tender JHARSUGUDA Odisha 2026
Bid Publish Date
15-Oct-2026, 6:56 pm
Bid End Date
26-Oct-2026, 7:00 pm
EMD
₹7,700
Value
₹6,14,178
Location
Progress
Key Highlights
- • Specialized Pipili design lamps installation within BIT Colony Lakhanpur, JHARSUGUDA, Odisha
- • Estimated contract value ₹614,178; EMD ₹7,700; 25% scope variation allowed
- • MSE purchase preference policy applicable; bidder must be manufacturer or service provider
- • Dedicated/toll-free service support required; no unchecked sub-contracting without consent
- • Salary/wage payment responsibility lies with the service provider; statutory documentation required
- • Strict certificate/document upload requirement as per ATC and corrigendum; non-compliance leads to rejection
Tender Overview
Organization: Mahanadi Coalfields Limited, under Coal India Limited. Product/Service: providing and fixing Pipili design lamps for decorating at BIT Colony Lakhanpur Area, JHARSUGUDA, Odisha. Estimated Value: ₹614,178 with an EMD of ₹7,700. Scope covers on-site installation and decorative lighting disciplines at multiple locations in Lakhanpur. Tender emphasizes service delivery with flexibility under 25% quantity/duration variation and procurement policy favoring MSEs, where applicable. Unique aspect includes specialized Pipili lamp design integration in a coalfield housing area and strict payment/salary documentation expectations for deployed personnel.
Technical Specifications & Requirements
- No formal technical specifications published in the BOQ. Item type inferred as decorative lighting services for Pipili design lamps, installation and commissioning at BIT Colony Lakhanpur.
- Key contractual elements to observe:
- 25% quantity/duration variation permissible at contract issuance and post-issuance.
- Service provider must pay salaries to deployed staff upfront and claim reimbursement with statutory documents.
- Dedicated service/support line required (O&M/OTC) and non-sub-contracting without buyer consent.
- MSE purchase preference applicable if bidder is manufacturer for goods or service provider for services; L-1+15% price matching considered under policy.
Terms, Conditions & Eligibility
- EMD: ₹7,700; must be submitted as specified in tender terms.
- Payment terms: salaries paid by service provider first; reimbursement to be claimed from Buyer with PF/ESIC and bank statements.
- Delivery/execution: no explicit delivery window stated in available data; contract scope allows up to 25% scope modification.
- Certification/Documents: bidders must upload required certificates per ATC, with non-submission leading to rejection; includes vendor-specific registrations and prior experience evidence.
- Purchase Preference: MSEs eligible for preference under Micro & Small Enterprises policy; service-provider status required for eligibility.
Key Specifications
-
Product/service names: Pipili design lamps installation and decorative lighting services
-
Estimated value: ₹614,178
-
EMD amount: ₹7,700
-
Experience: prior decorative lighting/installation projects (not explicitly stated, but implied by service delivery)
-
Quality/compliance: adherence to service delivery and statutory payroll documentation
Terms & Conditions
-
25% quantity/duration variation permitted; acceptance of revised scope
-
MSE purchase preference applies if eligible; bidder to prove manufacturer/service-provider status
-
Salaries of deployed staff paid by service provider upfront with statutory documents
-
Dedicated service/support line required; no unilateral subcontracting without buyer consent
-
Certificate/document submissions are mandatory to avoid rejection
Important Clauses
Payment Terms
Service provider pays salaries first; reimbursement from buyer with PF/ESIC and bank statements; payment terms linked to statutory compliance
Delivery Schedule
No explicit deadline stated; contract allows up to 25% scope modification at issuance and post-issuance
Penalties/Liquidated Damages
Not specified in available data; applicability would be defined in contract terms/ATC
Bidder Eligibility
-
Manufacturer of offered goods or service provider status for MSE preference
-
Must provide dedicated service/support contact
-
Past experience in decorative lighting installation is advantageous
Tender Data
Bid Details
Quantity
1
Similar Category
Event or Seminar or Workshop or Exhibition or Expo Management Service
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Providing and fixing of Pipili Design lamps for decorating purpose at different locations in BIT Colony Lakhanpur Area
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
3
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Jharsuguda
Delivery Pincodes
768211
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anilkumar K. S. | 768211,Office of the Chief General Manager, Mahanadi Coalfields Limited, Lakhanpur Area, At/PO Bandhbahal, Via, Belpahar | Jharsuguda | Odisha | 768211 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 8
GeM-Bidding-10043551.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for relevant decorative lighting/installation work
Financial statements (audited if available)
EMD submission proof (₹7,700)
Technical bid/compliance certificates
OEM authorizations (if applicable) and service capability documentation
Any statutory registrations (PF/ESIC) evidence for deployed staff
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for Pipili design lamps service in Jharsuguda Odisha 2026
Bidders must meet eligibility criteria, upload GST, PAN, experience certificates, financials, and EMD ₹7,700. Ensure dedicated service line and ISI/ISO where applicable, align with 25% scope variation, and comply with MSE purchase preference rules. Submit all technical/commercial bids online as required.
What documents are required for decorative lighting service tender Odisha
Required documents include GST certificate, PAN card, experience certificates for lighting installation, financial statements, EMD payment proof, technical compliance certificates, OEM authorizations if applicable, and PF/ESIC payroll documentation for deployed staff.
What are the delivery expectations for Pipili lamps installation in BIT Colony
No explicit delivery deadline is stated; contract permits up to 25% scope modification. Bidders should confirm delivery milestones during bid submission and align with site access at BIT Colony Lakhanpur for installation of Pipili design lamps.
What is the eligibility for MSE purchase preference under this bid
MSE preference applies if bidder is the manufacturer for goods or the service provider for services. Provide documentary evidence with bid to claim preference; L-1+15% price matching may be used if within policy margins.
What are the payment terms for lamp installation services in Odisha
Service provider salaries are paid upfront; reimbursement occurs after submission of PF/ESIC and payroll bank statements. Specific payment timelines will be defined in contract/ATC; ensure compliance with statutory obligations.
Which certificates are mandatory to avoid bid rejection
Mandatory certificates include GST, PAN, experience/quality certificates, financial documents, EMD proof, and ATC/corrigendum-specific certificates. Upload all required documents to prevent rejection per tender terms.