Northern Coalfields Limited Facility Management Services Tender Sonbhadra Uttar Pradesh 25% Scope Variation 2026
Bid Publish Date
13-Sep-2026, 5:32 pm
Bid End Date
18-Sep-2026, 6:00 pm
Value
₹9,65,344
Location
Progress
Tender Overview
Northern Coalfields Limited invites bids for Facility Management Services - LumpSum Based encompassing Housekeeping, Running and Maintenance of the Khadia Area hostel, annexe, officers club, workers club, plus catering and consumables. Estimated value: ₹965,343.53. Location: Sonbhadra, Uttar Pradesh 231205. The scope covers hostel and club premises maintenance with catering services, under a single lump-sum contract with possible quantity/duration variation up to 25% at contract award or post-award with buyer consent. BOQ items are not listed; tender emphasizes service delivery, site operations, and consumables provisioning. Unique aspect: ATC notes a reduced bid duration and EMD submission as per buyer terms. This opportunity targets experienced facility service providers capable of managing multidisciplinary site services within government procurement norms.
Technical Specifications & Requirements
- Service category: Lump-sum facility management including housekeeping, catering, hostel and annexe maintenance, and operational support for Officers/Wokers Clubs in Khadia Area.
- Estimated contract value: ₹965,343.53. No BOQ items are defined; scope suggests integrated service delivery rather than itemized supply.
- Variation clause: Scope and/or contract duration may adjust by up to 25% with consent; post-award adjustments require supplier agreement per ATC.
- EMD guidance: As per ATC, EMD submission follows buyer clause; the GeM portal does not present EMD option due to shortened bid duration.
- Delivery/implementation: Immediate mobilization and ongoing facility management for the hostel, annexe, Officers Club, and Workers Club, including consumables.
- Compliance: No explicit standards listed; bidders should rely on general government procurement and contract compliance norms as indicated by buyer ATC.
Terms, Conditions & Eligibility
- EMD: Not explicitly stated in portal; bidders must follow ATC-dictated EMD submission per Buyer uploaded terms.
- Contract variation: Up to 25% increase/decrease in scope or duration; bidder consent required.
- ATC reliance: Bid conditions and EMD details are contained in the uploaded ATC document.
- BOQ: No items listed in BoQ; emphasis on integrated service delivery rather than discrete line items.
- Start/End dates: Not specified publicly; follow ATC guidance for schedule and mobilization.
- Documentation: Prepare standard bid documents per ATC; GST/PAN/experience certificates and financials likely required per government tender norms.
Key Specifications
-
Service category: Lump-sum facility management for hostel, annexe, Officers Club, and Workers Club
-
Scope includes housekeeping, running and maintenance, and catering consumables provision
-
Estimated contract value: ₹965,343.53
-
Variation clause: up to 25% change in quantity/duration with consent
-
EMD submission as per ATC due to shortened bid duration
-
No BoQ items published; emphasis on integrated service delivery and compliance with buyer terms
Terms & Conditions
-
EMD submission per ATC due to shortened bidding duration
-
25% contract scope/duration variation permitted with consent
-
Integrated lump-sum service contract covering housekeeping, catering, and hostel/club maintenance
Important Clauses
Payment Terms
Not specified in public data; EMD guided by ATC; all payments to follow government tender norms per contract
Delivery Schedule
Mobilization and service delivery expected post-award, with ATC outlining timeline requirements for start and ongoing operations
Penalties/Liquidated Damages
Not disclosed in available data; typical government terms would apply, as per ATC and contract provisions
Bidder Eligibility
-
Proven experience in facility management and catering services for large premises
-
Financially capable to support lump-sum contract; audited statements preferred
-
GST compliance and valid registrations; PAN details provided
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
7 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - Industrial; Housekeeping, Housekeeping, Running and Maintenance of Expert Hostel including Annexe Building and Officers Club and Workers Club of Khadia Area including catering services; Consumables to be..
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
6
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Sonbhadra
Delivery Pincodes
231222
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manish Bhandhari | 231222,OFFICE OF GENERAL MANAGER, PERSONNEL DEPARTMENT, KHADIA AREA, PO - SHAKTINAGAR, DISTT - SONEBHADRA (U.P.) | Sonbhadra | Uttar Pradesh | 231222 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 6
GeM-Bidding-9888532.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
10
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar facility management and catering projects
Financial statements (audited or comparable)
EMD submission as per Buyer uploaded ATC
Technical bid documents demonstrating capability for housekeeping and catering
OEM authorizations or service agreements (if applicable)
Any other documents specified in the ATC uploaded by the buyer
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid on facility management services tender in Sonbhadra Uttar Pradesh 2026
Bidders should review the ATC-documented EMD submission process, provide GST and PAN, supply financial statements, and demonstrate experience in similar hostel and club maintenance. The contract allows up to 25% variation in scope, requiring bidder consent and alignment with lump-sum terms.
What documents are required for housekeeping and catering tender in UP
Submit GST registration, PAN, experience certificates for similar projects, audited financial statements, and the EMD as per ATC. Include technical bid demonstrating capability for hostel maintenance, club operations, and consumables provisioning, plus any OEM authorizations if applicable.
What are the technical expectations for hostel maintenance and catering services
The tender requires integrated service delivery for hostel and annexe, Officers Club, and Workers Club, including housekeeping, maintenance, and consumables supply. No explicit standards listed; bidders should meet general government procurement norms and ATC guidelines for service quality and compliance.
When is the variation window for contract scope in this tender
The contract permits a 25% variation in scope or duration, applicable at issue and post-award with the service provider's consent, enabling adjustments to the lump-sum value as required.
What is the estimated value of the UP facility management tender
The estimated contract value is ₹965,343.53. This reflects a lump-sum service arrangement covering housekeeping, catering, and maintenance for Khadia Area facilities.
How to prepare EMD when GeM portal lacks EMD option
Follow the ATC-guided EMD submission method in the Buyer Uploaded ATC, ensuring compliance with the stated EMD amount or percentage in the ATC, and attach payment proofs with the bid submission.
What is required to prove eligibility for this UP tender
Provide demonstrated capability in facility management and catering, GST and PAN, financial stability via statements, and relevant experience certificates; ensure ATC-compliant EMD submission and technical bid detailing service scope for hostel and club premises.
Where can bidders find the detailed ATC terms for this bid
The detailed ATC terms are in the Buyer Uploaded ATC document within the GeM bid package; bidders must review it for exact EMD guidance, variation conditions, and submission requirements.