Directorate Of Medical Education & Research Rohtak UPS 10 KVA Battery IS 16242 Part 1 Tender 2026
Progress
Tender Overview
Directorate Of Medical Education & Research (Haryana) invites bids for an Online UPS (10 KVA) with Battery conforming to IS 16242 (Part 1) to support medical education facilities in Rohtak, Haryana 124001. Estimated value is ₹3,780,000 with an EMD of ₹75,600. The procurement is governed by detailed Buyer Added Terms: quantity flex up to 25%, and extension rules linked to delivery periods. The project emphasizes supplier readiness for expansion within contract-at-rate constraints and requires bidders to demonstrate turnover and OEM capabilities per the bid document. This tender targets suppliers able to deliver compliant UPS systems and provide service coverage for on-site or carry-in warranties as applicable.
Technical Specifications & Requirements
- Product category: Online UPS (10 KVA) with Battery
- Standard compliance: IS 16242 (Part 1); battery-backed UPS as required by the specification
- Delivery scope: delivery period tied to original delivery order; option to increase quantity by up to 25% during contract; extended timing calculations apply
- Financials: Estimated value ₹3,780,000; EMD ₹75,600; turnover evidence required from bidders and OEM per bid document
- Warranty/Service: presence of functional service centers in the same state as each consignee location for carry-in warranty; on-site warranty scenarios noted
- OEM requirement: OEM turnover criteria apply; if multiple bids, the OEM with the highest bid value must meet turnover criteria
- Documents & submission: audited statements or CA certificates to demonstrate turnover; required service center details; bid documentation must include OEM authorizations where applicable
Terms, Conditions & Eligibility
- EMD: ₹75,600; payment terms to be clarified in bid
- Turnover criteria: minimum average annual turnover over last 3 years; evidence via audited balances or CA certificate
- Delivery timeline: timeline aligned to original delivery order; option-driven extension based on quantity change
- Service capability: functional service center in each consignee state for carry-in warranty; or on-site warranty where applicable
- OEM qualification: OEM turnover criteria must be met; in bunch bids, OEM with highest bid value must satisfy criteria
- Documentation: GST, PAN, experience certificates, financial statements, EMD submission, technical compliance documents, and OEM authorizations as required in terms
- Right to revise: purchaser reserves right to adjust quantity up to 25% during and after contract; compliance with option clause mandatory
Key Specifications
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Product/service names: Online UPS 10 KVA with Battery
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Estimated value: ₹3,780,000
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EMD: ₹75,600
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Standards: IS 16242 (Part 1) conformity
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Delivery: 30+ days typical; option to modify delivery per clause
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Warranty/Service: service center presence in each consignee state; on-site warranty where applicable
Terms & Conditions
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Option Clause allows quantity variation up to 25% during and after award
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Turnover evidence required: bidder and OEM average turnover over last 3 years
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Service Centre requirement: functional centers in each consignee state for carry-in warranty
Important Clauses
Payment Terms
Terms to be defined in bid; EMD submitted with bid; payment aligned to delivery and acceptance
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time proportional to quantity change
Penalties/Liquidated Damages
Penalty terms to be outlined in bid; adherence to delivery and warranty commitments
Bidder Eligibility
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Minimum average turnover over last 3 financial years as specified in bid
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OEM turnover criterion met in case of bunch bids
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Functional service center presence in each consignee state or on-site warranty applicable
Tender Data
Bid Details
Quantity
180
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
4 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
18
OEM Avg. Turnover
112
Past Performance
40 %
Warranty Period
2 years
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
24
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Rohtak
Delivery Pincodes
124001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sanjay Gupta | 124001,PGIMS, ROHTAK 124001 University of Health Sciences, Rohtak HARYANA | Rohtak | Haryana | 124001 | 180 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9929743.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements for last 3 years or CA certificate indicating turnover
EMD submission proof (DD/online payment receipt)
Technical bid documents and IS 16242 (Part 1) compliance statements
OEM authorization letters and service centre details
Experience certificates for similar UPS supply or installation projects
Any other documents as specified in T&C (delivery, warranty, penalties)
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for UPS tender in Rohtak Haryana 2026}
Bidders must submit GST, PAN, turnover proofs, EMD ₹75,600, and OEM authorizations. Provide IS 16242 (Part 1) compliance statements and service center details. Ensure turnover meets the bidder and OEM criteria and include audited financials or CA certificates for the last three years.
What documents are required for Rohtak UPS procurement bid 2026?
Required documents include GST certificate, PAN, last 3 years turnover proof, EMD receipt, technical bid with IS 16242 compliance, OEM authorization letters, service center details in Haryana, and experience certificates for similar UPS installations.
What standards must the 10 KVA UPS Rohtak meet?
The UPS must conform to IS 16242 (Part 1). Submit compliance statements and any testing certificates. Ensure battery safety standards align with IS guidelines and include warranty terms for carry-in or on-site service.
What is the EMD amount for this Rohtak UPS tender?
The EMD is ₹75,600. Submit proof via online payment or bank demand draft with bid submission. EMD ensures bid validity and compliance with tender terms, including option-based quantity adjustments.
When can delivery be extended under the option clause Rohtak bid?
Delivery can be extended if the purchaser exercises the option clause, allowing up to 25% quantity variation. Additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What service capabilities are required for Rohtak UPS supply?
Bidder must have a functional service centre in Haryana for carry-in warranty, or provide on-site warranty if applicable. Centre must support installation, maintenance, and replacement within agreed SLAs and ensure spares availability.
What turnover evidence is acceptable for eligibility Rohtak UPS?
Submit certified audited balance sheets or CA/Cost Accountant certificates showing the minimum average annual turnover over the last 3 years. If the company is <3 years old, use completed years post-constitution for calculation.
What are the key terms for OEM turnover in multi-bid offers?
In bunch bids, the OEM of the primary product with the highest bid value must meet the OEM turnover criteria. Provide OEM-specific turnover proofs and ensure alignment with the bid’s category requirements.