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Indian Air Force Globe and Emergency Light Equipment Tender 2025 - EMD ₹48,140, Estimated Value ₹9,62,877

Bid Publish Date

06-Jan-2026, 8:22 am

Bid End Date

16-Jan-2026, 9:00 am

EMD

₹48,140

Value

₹9,62,877

Location

GURDASPUR , PUNJAB

Progress

Issue06-Jan-2026, 8:22 am
AwardPending
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Quantity

89

Category

Wet and Dry Multipurpose Vacuum Cleaner

Key Highlights

  • • CRITICAL brand/OEM requirements: OEM authorization required for distributors; data-sheet alignment with product offered.
  • • SPECIFIC technical standards or certifications: Not specified in tender; ensure data-sheet conformity.
  • • Unique conditions or clauses: 25% quantity variation right; extended delivery period rules; NDA and vendor code creation.
  • • Important eligibility criteria: minimum 3 years of supplying similar govt/PSU products; prior central/state govt contracts.
  • • Warranty/AMC requirements: Not detailed; data sheet validation implied prior to award.
  • • Penalties/Performance bonds: Not specified; contract termination rights exist for price/terms adjustments.
  • • Delivery/install requirements: Flexible delivery window tied to original/extended delivery period; formula for extra time: (additional quantity/original quantity) × original delivery period, min 30 days.
  • • Delivery location: Not specified; procurement context is nationwide under Indian Air Force.

Categories 18

WATER DISPENSER PAPER SHREDDER COLD ROOM COOLER VACUUM CLEANER WATER COOLER WHEAT FLOUR RAIN COAT ROOM HEATER COLD STORAGE HEATER CENTRE TABLE CUSTOMIZED DECALS PAPER AND PRINTING SERVICES SHREDDER MACHINE CALENDAR BLANK FLASH CARDS MACHINE

Tender Overview

Indian Air Force invites bids for a diversified set of equipment including globe, emergency light, wet and dry multipurpose vacuum cleaners, digital wall clock, lamination machine, heavy-duty paper shredder, head mounted lamp, electric weighing machine, water dispenser, room heater, table lamp. Estimated value: ₹9,62,877 with an EMD ₹48,140. Location details are not specified; procurement falls under military department with broad category coverage to support multiple basing needs. Bidder must align with OEM authorisation, data sheet validation, and three-year government supply history. The option clause permits quantity variation up to ±25% with extended delivery timelines, emphasizing flexible annual delivery planning. This tender emphasizes data-sheet conformity and NDA commitments, ensuring only compliant suppliers participate. Unique aspects include broad product mix, mandatory vendor code creation steps, and OEM authorization requirements that drive the selection of experienced bidders.

Technical Specifications & Requirements

  • No explicit product specifications published; data-sheet of offered products must be uploaded and reconciled with bid parameters.
  • Items cover mixed consumer-electrical and office equipment categories: globe, emergency light, vacuum cleaners (wet/dry), digital wall clock, lamination machine, heavy-duty paper shredder, head mounted lamp, electric weighing machine, water dispenser hot/cold, room heater pillar, table lamp.
  • EMD: ₹48,140; estimated contract value: ₹9,62,877.
  • Mandatory documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization if applicable; NDA/bid confidentiality. Data sheet mismatch leads to rejection.
  • Experience requirement: minimum 3 years in supplying similar government/category products; regular manufacturing or supply to Central/State Govt/PSU.

Terms, Conditions & Eligibility

  • EMD: ₹48,140 to be submitted; payment terms not detailed in data—assess bankable instruments.
  • Delivery: option for quantity variation up to 25% during and after contract; delivery period governed by last delivery order date with extended period rules.
  • Eligibility: three-year government procurement experience; OEM authorization mandatory for distributors; data-sheet alignment required; NDA declaration to be submitted.
  • Data submission: vendor code creation documents, PAN, GSTIN, cancelled cheque, EFT mandate; product data sheet and technical compliance required.
  • Termination/price adjustment rights reserved by the Buyer; generic terms imply potential contract termination and price adjustments at purchaser discretion.

Key Specifications

    • Product names: globe, emergency light, wet and dry multipurpose vacuum cleaner, digital wall clock, lamination machine, heavy duty paper shredder, head mounted lamp, electric weighing machine, water dispenser hot and cold, room heater pillar, table lamp
    • Estimated value: ₹9,62,877
    • EMD: ₹48,140
    • Experience criteria: 3 years with govt procurement, OEM-authorized suppliers
    • Delivery terms: quantity variation up to 25%, extended delivery period rules

Terms & Conditions

  • EMD and GST/PAN submission is mandatory for bid viability

  • 3+ years of government-supply experience required and OEM authorization if applicable

  • Delivery quantity can vary by up to 25% with defined extended period calculations

Important Clauses

Payment Terms

Not explicitly defined; implies standard Govt terms and possible price adjustments; evaluate with vendor competition.

Delivery Schedule

Option to increase quantity up to 25% and adjust delivery period based on last delivery order date; extended period rules apply with minimum 30 days.

Penalties/Liquidated Damages

Not detailed; contract termination rights retained by purchaser; price adjustment/discount may be used as a remedy.

Bidder Eligibility

  • Minimum 3 years’ experience in supplying similar government/category products

  • Regular manufacturing/supply to Central/State Govt/PSU

  • OEM authorization if bidding via distributor or reseller

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Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Globe Globe 5 ea atgpkt 90
2 Emergency light Emergency light 8 ea atgpkt 90
3 Wet and Dry Multipurpose Vacuum Cleaner Wet and Dry Multipurpose Vacuum Cleaner 3 ea atgpkt 90
4 Digital Wall Clock Digital Wall Clock 13 ea atgpkt 90
5 Lamination Machine Lamination Machine 9 ea atgpkt 90
6 Heavy Duty Paper Shredder Heavy Duty Paper Shredder 3 ea atgpkt 90
7 Head Mounted Lamp Head Mounted Lamp 10 ea atgpkt 90
8 Electric Weighing machine Big Electric Weighing machine Big 8 ea atgpkt 90
9 Water Dispenser Hot and Cold Water Dispenser Hot and Cold 12 ea atgpkt 90
10 Room Heater Piller Room Heater Piller 10 ea atgpkt 90
11 Table Lamp Table Lamp 8 ea atgpkt 90

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Required Documents

1

PAN card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

Data Sheet of offered products

6

OEM authorization form/certification (where applicable)

7

NDA Non-Disclosure Declaration on bidder letter head

8

Evidence of 3 years’ regular supply to central/state govt/PSU with contract copies

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for IAF equipment tender in India 2025 with EMD ₹48140

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and data sheets for all offered products. Provide OEM authorization if applicable and NDA on bidder letter head. Ensure three years of govt supply experience and attach contract copies. The bid will be evaluated for data-sheet conformity and compliance with option clause.

What documents are required for IAF procurement of office equipment

Submit PAN card, GST certificate, cancelled cheque, EFT mandate certified by bank, OEM authorization, NDA, and data sheets of offered products. Include evidence of three years’ govt/PSU supply experience with contract copies for each relevant item. Data-sheet matching is mandatory to avoid rejection.

What are the delivery terms for IAF globe and telecom equipment tender

Delivery terms allow up to 25% quantity variation at contract award and during the currency, with delivery time calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days. Original delivery period may be extended, subject to buyer approval and schedule alignment.

What is the minimum experience required for IAF government bids

Bidders must have a minimum of 3 years of regular manufacture/supply of similar category products to Central/State Govt or PSU bodies. Submit copies of relevant contracts showing year-on-year quantities to support the criterion.

Which items are included in IAF tender for 2025 equipment

The tender covers a broad category including globe, emergency light, wet/dry vacuum cleaner, digital wall clock, lamination machine, heavy duty shredder, head mounted lamp, electric weighing machine, water dispenser, room heater pillar, table lamp. A data sheet for each item must be uploaded for verification.

What ensures data sheet conformity for IAF bids

Upload data sheets that exactly match product specifications offered; mismatches can lead to bid rejection. Ensure model numbers, capacity, power ratings, and certifications align with the data sheet and the goods supplied to govt. bodies.

When is the bid submission deadline for IAF procurement 2025

Deadline details are not provided in the public excerpt; bidders should monitor official channels and ensure timely submission of PAN, GST, EFT mandates, NDA, and data sheets well ahead of the closing date to avoid last-minute issues.

What are the EMD requirements for IAF equipment tender

EMD is ₹48,140. Ensure payment via acceptable instrument (bank guarantee or online transfer as per bid terms), attach EMD proof in the bid submission, and confirm conformity with the buyer’s EMD guidelines to prevent disqualification.

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