Advanced Weapons And Equipment India Limited oil micronised graphite shell forging lubricant tender IS 14384:1996 2026
Bid Publish Date
06-Oct-2026, 10:21 am
Bid End Date
19-Oct-2026, 6:00 pm
EMD
₹63,120
Location
Progress
Key Highlights
- • Brand/standard requirement: IS 14384:1996 compliance for graphite lubricant
- • Delivery/option clause enabling up to 25% quantity fluctuation
- • PSD requirement: 5% of contract value for orders > ₹10 lakhs
- • Warranty: 1 year from final acceptance; warranty certificate required
- • LD: 0.5% per week, max 10% of contract value
- • Post-receipt inspection: CGM/HIS authorised representative
- • GST responsibility lies with bidder; actual rates apply
- • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate
Tender Overview
Advanced Weapons And Equipment India Limited of the Department Of Defence Production invites bids for oil micronised graphite shell forging lubricant compliant with IS 14384:1996 for heavy duty applications. The tender indicates an EMD of ₹63,120 and includes option-based quantity fluctuation up to 25% of bid/contracted quantities. Inspection at consignee site is conducted by the CGM or HIS authorised representative post-receipt, with a one-year warranty period from final acceptance. The supplier must obtain PSD if contract value exceeds ₹10 lakhs and provide a 5% performance security deposit. International-quality supply and timely delivery are critical, with LD penalties at 0.5% per week up to a maximum of 10% of contract value. GST considerations are on bidders’ responsibility, with actual/revised rates applicable.
Technical Specifications & Requirements
- Product: Oil micronised graphite shell forging lubricant aligned to IS 14384:1996 for heavy duty forging operations.
- Standards/Certification: IS 14384:1996 compliance mandatory; warranty certificate required at supply time; originality/genuinity certificate required at supply.
- Delivery/Acceptance: Post-acceptance inspection by CGM/HIS authorised representative; delivery period aligns with contract terms; inspection at consignee site as applicable.
- EMD: ₹63,120; PSD: 5% of contract value for orders above ₹10 lakhs; warranty: 1 year from final acceptance.
- Penalties: LD @ 0.5% per week to a maximum of 10% of contract value.
Terms, Conditions & Eligibility
- Warranty: 1 year from final acceptance; guarantee/warranty certificate required on supply; originality certificate mandatory.
- PSD: Nil for ≤ ₹10 lakhs, 5% for higher value contracts; LD: as stated above.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; GST payable by bidder; pre/post-inspection conditions as applicable.
- Delivery: Flexibility via option clause; delivery extension rules apply with minimum 30 days; quantity adjustments up to 25%.
- Payment: Terms aligned with contract; GST replicated per actuals or quoted rates; timely payment subject to compliance.
Key Specifications
-
Product/service: oil micronised graphite shell forging lubricant
-
Standard: IS 14384:1996
-
EMD: ₹63,120
-
PSD: 5% of contract value for orders above ₹10 lakhs
-
Warranty: 1 year from final acceptance
-
LD: 0.5% per week, max 10% of contract value
Terms & Conditions
-
Quantity may be increased/decreased by up to 25% at contract placement or during currency
-
Warranty period is fixed at 1 year from final acceptance at consignee location
-
PSD mandatory for contracts above ₹10 lakhs; otherwise NIL
-
Post-receipt inspection by CGM/HIS authorised representative
-
Bid documents must include PAN, GSTIN, EFT mandate, and originality certificate
Important Clauses
Payment Terms
GST and payment terms are bidder-responsible; payments align with contract terms.
Delivery Schedule
Delivery period commences from last date of original delivery order; option-based extensions possible.
Penalties/Liquidated Damages
LD at 0.5% per week, capped at 10% of contract value.
Bidder Eligibility
-
Must comply with IS 14384:1996 standard
-
Experience in supplying heavy-duty lubricants or equivalent certifications
-
GST registration and valid PAN
Tender Data
Bid Details
Quantity
20000
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
Yes (Arbitration clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 Arbitration should not be routinely included in contracts
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
OIL MICRONISED GRAPHITE SHELL FORGING LUBRICANT AS PER IS: 14384: 1996(FOR HEAVY DUTY APPLICATION UNDE
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Kanpur Nagar
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kanpur Nagar | Kanpur Nagar | - | - | 20000 | 90 | - |
Authority Records
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Documents 5
GeM-Bidding-9987152.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate duly certified by Bank
Warranty certificate
Originality/genuinity certificate
GST/payment compliance documents
Any OEM authorisations if applicable
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the graphite lubricant tender in Defence Production?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and warranty/originality certificates. Ensure IS 14384:1996 compliance, provide PSD documentation for orders above ₹10 lakhs, and meet the 1-year warranty requirement from final acceptance.
What documents are required for oil lubricant tender submission in defence procurement?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, warranty certificate, originality certificate, and any OEM authorisations; bid must upload all certificates sought in ATC and Corrigendum if any.
What are the technical standards for graphite lubricant in this bid?
Technical standard required is IS 14384:1996 for heavy-duty graphite lubricants; supplier must ensure conformity and provide warranty/genuinity certificates at the time of supply.
When is the delivery deadline and what are extension rules for quantity changes?
Delivery period begins after the last original delivery order date; option clause allows up to 25% quantity change, with extensions calculated as (increase/original quantity) × original period, minimum 30 days.
What are the payment terms and LD penalties for this lubricant contract?
Payment terms follow contract norms; LD applies at 0.5% per week up to a maximum of 10% of contract value; GST is payable by the bidder per actuals or quoted rate.
What is the EMD amount and PSD requirements for this tender?
EMD is ₹63,120; PSD is 5% of contract value for orders above ₹10 lakhs; for ≤ ₹10 lakhs, PSD is not applicable.
Who conducts post-receipt inspection and what certs are needed?
Post-receipt inspection is conducted by CGM or HIS authorised representative; supply must include warranty and originality certificates at delivery.
What brand or standard is mandatory for this lubricant tender?
Mandatory standard is IS 14384:1996; ensure compliance and provide associated warranty/originality certificates; ensure bidder documentation aligns with ATC terms.