Northern Railway X-ray Baggage Inspection System Tender Lucknow UP 2026 - MHA QR V3 Q2, 3-Year OEM Warranty

Tender Overview

Organization: Northern Railway (Indian Railways) seeks an X-ray baggage inspection system as per MHA QR (V3) Q2 for the Lucknow, Uttar Pradesh 226001 corridor. Estimated value: ₹17,291,059 with EMD ₹345,830. Scope includes conforming system delivery at consignee location, with optional quantity adjustments up to ±25% during and after contract award. Inspection may be conducted by RITES pre-dispatch or at consignee site, and GST-compliant invoicing is mandatory. Delivery timelines will hinge on option clause execution. Warranty: 3 years from final acceptance or after commissioning, with OEM certificates required at delivery. Unique clause emphasizes flexibility in quantity and strict invoicing/GST compliance. This tender targets vendors capable of meeting specific tunnel dimensions, throughput, and safety standards for railway security screening.

Key differentiators include the explicit option to scale orders, pre/post inspection arrangements, and acceptance of FDR-based PBG. The contract aligns with government procurement norms on GeM, ensuring security equipment integrates with national screening protocols and timely payment documentation. The opportunity is location-specific to Lucknow and emphasizes conformity with technical requirements and installation readiness.

Technical Specifications & Requirements

• Conformity to technical requirements for the X-ray system
• System Size and footprint compatible with railway baggage areas
• Minimum Tunnel Width/Height to accommodate standard baggage loads
• Minimum Conveyor Capacity (kg) to handle peak bags
• Minimum Throughput (bags/hour) performance target
• Minimum Thickness of Steel Penetration for security robustness
• Pre-dispatch inspection option (RITES) and post-receipt inspection at consignee site
• OEM warranty and certificates to be submitted at delivery
• EMD amount and bid security requirements clearly defined
• GST-compliant invoicing and GeM portal submission procedures
• Quantity adjustment clause within ±25% and calculated additional delivery time with minimum 30 days
• Delivery schedule tied to extended delivery periods and original quantities

Terms, Conditions & Eligibility

• EMD: ₹345,830 and option to furnish via standard channels or fixed deposit receipt (FDR) as per GeM terms
• Delivery: Flexibility with ±25% quantity and calculated extension time; minimum 30 days
• Payment terms: GST-compliant invoicing through GeM portal; payment terms aligned with contract and delivery
• Pre/dispatched inspection: Nominated agency (RITES) or consignee site inspection
• Warranty: 3 years warranty from final acceptance or post-installation commissioning; OEM certificates required
• PBG/FDR: PBG allowed; FDR acceptable with specific pledge terms and supply of original document within 15 days of award
• Invoices: Invoice name must match consignee GSTIN; GST payment confirmation required
• Documentation: GST certificate, PAN, experience certificates, financials, technical compliance, OEM authorisations
• Compliance: Conformity to MHA QR (V3) Q2 and technical specifications; GeM and GeM GTC adherence
• Inspection Agency: RITES for pre-dispatch or consignee for post-acceptance
• Brand/OEM: OEM warranties and certificates must be provided; system must meet stated standards