IOCL Panipat Refinery OEM Technical Advisory Services for Decanter Gearbox Maintenance 2026
Bid Publish Date
29-Oct-2026, 10:03 am
Bid End Date
11-Nov-2026, 12:00 pm
Location
Progress
Tender Overview
- Organization: IOCL Panipat Refinery (Indian Oil Corporation Limited).
- Product/Service: OEM Technical Advisory Services from M/s Desch for troubleshooting, inspection, overhauling, and maintenance of the Decanter Planetary Gearbox in the HDPE Unit at IOCL Panipat Naphtha Cracker.
- Quantity/Value: No BOQ items available; contract value not disclosed; 50% scope increment/decrement allowed during contract issuance per ATC.
- Location: Panipat, Haryana.
- Context: Guidance and specialist technical support for critical gearboxes in a refinery HDPE process stream.
- Differentiator: Operator-specific OEM advisory engagement for maintenance of high-precision decanter gearboxes; Desch as OEM technical partner.
- Unique Aspects: AtC allows scope/contract duration adjustments up to 50% with consent; online PBG/EMD payment option via RTGS/Internet banking.
Technical Specifications & Requirements
- Service scope: Troubleshooting, inspection, overhauling, and ongoing maintenance of a Decanter Planetary Gearbox in the HDPE Unit at IOCL Panipat Naphtha Cracker.
- OEM: Desch (M/s) to provide specialized technical advisory services.
- Delivery framework: Terms reference payment terms and options for performance security via online RTGS/Internet banking; contract adjustments allowed up to 50% per buyer’s clause.
- Standards/Compliance: No detailed technical standards published in tender data; scope centers on OEM advisory for gearbox maintenance.
- Key deliverables: Expert troubleshooting reports, maintenance recommendations, and risk mitigation guidance for gearbox reliability.
- Experience requirement: OEM-level advisory capability for decanter gearboxes; DESCH expertise implied.
Terms, Conditions & Eligibility
- EMD/PBG: Online payment option available; bidder to upload proof of online transfer within 15 days of award; PBG acceptable per GeM GTC.
- Payment terms: As per Scope of Work and Technical Terms; no fixed schedule published.
- Flexibility: Option Clause 50% allows contract quantity or duration adjustments up to 50% at contract issue and post-issuance.
- Delivery/Performance: Desch OEM advisory services must align with IOCL Panipat refinery maintenance needs; terms not elaborated beyond ATC.
- Documentation: GST, PAN, experience certificates, financial statements, EMD docs, OEM authorizations likely required per ATC.
- Penalties/Compliance: Penalties not detailed in data; adherence to GeM terms and OEM scope expected.
Key Specifications
-
Decanter Planetary Gearbox maintenance for HDPE Unit
-
OEM technical advisory support from M/s Desch
-
Troubleshooting, inspection, overhauling, and maintenance scope
-
Location: IOCL Panipat Naphtha Cracker site, Panipat, Haryana
-
No detailed technical standards published in tender data
Terms & Conditions
-
50% contract quantity/duration adjustment allowed
-
Online EMD/Payment option through RTGS with PBG alternative
-
Payment terms governed by Scope of Work and ATC
-
OEM advisory must be Desch-certified for gearbox maintenance
-
Documentation package required: GST, PAN, experience, financials, OEM authorization
Important Clauses
Payment Terms
Payment to be made as per Scope of Work; online EMD/PBG options available; bidder to upload online payment proof within 15 days of award
Delivery Schedule
Delivery timeline tied to OEM advisory needs; 50% quantity/duration flexibility allowed at contract issue and during execution
Penalties/Liquidated Damages
Penalties not detailed in the tender data; standard GeM terms and performance-based considerations implied
Bidder Eligibility
-
Proven OEM advisory capability for decanter planetary gearboxes
-
Experience in maintenance of HDPE unit gearboxes at refineries
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GST registration and valid financial statements
Tender Data
Bid Details
Quantity
1
Similar Category
Support Services
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - RPNC263037 Annual Maintenance Contract for OEM Technical Advisory Services from M/s Desch for Troubleshooting, Inspection, Overhauling, and Maintenance of Decanter Planetary Gearbox in HDPE Unit at IOCL Panipat Naphtha Crack..
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
39
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Panipat
Delivery Pincodes
132140
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Hitesh Bansal | 132140,INDIANOIL CORPORATION LTD. PANIPAT REFINERY , PO. BOHALI , PANIPAT | Panipat | Haryana | 132140 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 13
GeM-Bidding-10091146.pdf
Main Document
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
17
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Required Documents
GST registration
PAN card
Experience certificates related to OEM advisory or gearbox maintenance
Financial statements (as required by procurement terms)
EMD/Security deposit documentation
Technical bid documents demonstrating OEM advisory capabilities
OEM authorizations or attestations from Desch (OEM)
Any project-specific maintenance certifications relevant to decanter gearboxes
Frequently Asked Questions
How to bid for IOCL Panipat decanter gearbox maintenance tender Panipat 2026?
Bidders should prepare OEM capability documents, GST and PAN, experience certificates for gearbox maintenance, and OEM authorization from Desch. Submit EMD as per GeM terms and provide proof of online payment if choosing RTGS. The contract allows up to 50% scope adjustment; ensure Desch advisory alignment with HDPE unit gearbox needs.
What documents are required for IOCL Panipat OEM advisory bid 2026?
Required documents include GST, PAN, experience certificates in gearbox maintenance, financial statements, EMD documentation, technical bid detailing OEM advisory capacity, and Desch OEM authorizations. Online transfer proof to Panipat Refinery must be uploaded within 15 days of award.
What are the key technical requirements for the decanter gearbox maintenance?
The tender seeks specialized OEM advisory for troubleshooting, inspection, overhauling, and maintenance of the Decanter Planetary Gearbox in the HDPE Unit. While detailed standards are not published, ensure Desch expertise is demonstrated and alignment with IOCL Panipat maintenance needs.
When is the payment due for IOCL Panipat gearbox service contract 2026?
Payment terms are governed by the Scope of Work and Technical terms; no fixed schedule is publicized. Ensure clarity on deliverables with IOCL Panipat and comply with online payment options or PBG as per GeM GTC, with the 15-day award payment proof requirement.
What is the scope flexibility for the IOCL Panipat gearbox maintenance bid?
The ATC allows a 50% increase/decrease in contract quantity or duration at contract issue and during execution, subject to the seller’s consent. This applies to lumpsum-based service contracts and to scope adjustments with Desch OEM involvement.
What standards or certifications are required for IOCL Panipat bid 2026?
Exact standard numbers are not specified; bidders should demonstrate OEM advisory capability, relevant gearbox maintenance experience, and OEM authorization from Desch. Ensure GST, PAN, and financial credentials are active; comply with GeM-based security and payment procedures.
How to submit EMD and PBG for IOCL Panipat maintenance tender?
Submit EMD as per GeM terms; pay via online RTGS or internet banking to Panipat Refinery account 10432167067, SBIN0008706, with correct contract name and seller entity. Upload scanned proof within 15 days of award; PBG is also acceptable per GeM GTC.