Directorate Of Tourism Assam Multifunction Machine MFM & Split AC Tender 2025 Assam
Progress
Tender Overview
The procuring entity is the Directorate Of Tourism under the Tourism Department Assam, seeking procurement of Multifunction Machine MFM (V2) (Q2) and Split Air Conditioner including Green AC, Wall Mount Type (V2) (Q2). The scope includes supply, installation, testing, commissioning, operator training, and provision of statutory clearances if any. A data sheet must be uploaded with the bid to enable comparison with offered parameters. Imported products must have an Indian-based OEM or Authorized Seller with a registered office for after-sales service. The buyer reserves a 25% quantity adjustment, impacting delivery and contract value, across the contract duration. Unique acceptance criteria emphasize alignment of technical parameters with the Data Sheet to avoid bid rejection.
Technical Specifications & Requirements
There are no explicit product specifications listed in the tender details. However, the scope clearly covers:
- Supply, Installation, Testing, Commissioning (SITC) of the requested equipment
- Operator training and provision of any required statutory clearances
- Upload of the Data Sheet for product validation against tender parameters
- For imported items, an OEM or authorized seller must have a registered Indian office for after-sales support
- An option clause allows upto 25% quantity variation during contract execution with corresponding delivery adjustments
- The tender emphasizes avoiding mismatches between data sheet and actual parameters; mismatches may lead to rejection.
Terms, Conditions & Eligibility
Key terms and bidder requirements include:
- Option Clause enabling up to 25% increase/decrease in ordered quantity at contracted rates
- Scope of Supply includes SITC and training; all cost components to be included in bid price
- Data Sheet must be uploaded; mismatch leads to rejection
- OEM/Authorized Seller for imported products must have a registered office in India for after-sales service
- Bidders must sign and seal all documents; the buyer reserves the right to cancel the bid without reason at any time
- BOQ contains 0 items, indicating no itemized quantities provided in this tender
Key Specifications
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Product/service names: Multifunction Machine MFM (V2) (Q2); Split Air Conditioner including Green AC, Wall Mount Type (V2) (Q2)
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Estimated value: Not disclosed in tender
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Quantities: Up to 25% quantity variation permitted under option clause
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Standards/Testing: Data Sheet alignment required; no mismatches
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Delivery/Installation: SITC, training, and statutory clearances as applicable
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OEM/Support: Indian registered office required for after-sales service for imported items
Terms & Conditions
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Option Clause permits ±25% quantity change at contracted rates
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Data Sheet must be uploaded and match offered specifications
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Imported products require Indian OEM/Authorized Seller with registered office
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Sealed documents; buyer may cancel bid without reason
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BOQ contains 0 items; no itemized quantities specified
Important Clauses
Payment Terms
Not specified in tender data; bidders should expect standard government payment terms and confirm during bid submission
Delivery Schedule
Delivery period to commence from last date of original delivery order; extended delivery time governed by option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified; implied that performance penalties may apply per standard procurement practices
Bidder Eligibility
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Must be eligible to participate in government tenders under Assam Tourism Department
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Compliance with OEM authorization requirements for imported items
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Ability to supply SITC and provide operator training with statutory clearances
Tender Data
Bid Details
Quantity
8
Category
Multifunction Machine MFM (V2)
Bid Type
Two Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Item wise evaluation/
Inspection Required
No
Tech Clarification Time
3 Days
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
19
Past Performance
30 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Multifunction Machine MFM (V2) (Q2) , Split Air Conditioner Including Green AC, Wall Mount Type (V2) (Q2)
Authority Records
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Documents 7
GeM-Bidding-8441289.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates relevant to similar procurements
Financial statements (as required by terms)
EMD/Security deposit documentation (if applicable)
Technical bid documents
OEM authorization letter (for imported items)
Data Sheet (uploaded with bid) and seals on all pages
Any statutory clearances required by governing authorities
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for the Assam Tourism multifuntion machine tender in 2025?
Bidders must submit GST, PAN, experience certificates, financials, EMD (if applicable), technical bid, and OEM authorization for imported items. Upload the product Data Sheet and ensure alignment with offered parameters. The 25% option clause may affect quantities; ensure pricing reflects potential changes.
What documents are required for the Assam split AC tender bid?
Required documents include GST certificate, PAN, experience certificates, financial statements, EMD documentation, technical bid, OEM authorization, and sealed data sheets. Ensure the Data Sheet matches product specifications; failure to do so risks rejection of the bid.
What are the key specifications for the MFM V2 and wall mount AC?
The tender lists no explicit technical specs; however, the Data Sheet must be uploaded and match the offered configuration. The scope includes SITC, training, and statutory clearances; imported items must have an Indian-registered OEM with after-sales service.
When is the delivery period for quantity changes under option clause?
The delivery period is calculated from the last date of the original delivery order. For extended periods, additional time equals (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; the purchaser may extend to the original delivery period.
What standards or certifications are required for imported items in Assam tender?
Imported products require an OEM or Authorized Seller with a registered Indian office for after-sales service. While specific certifications are not listed, ensure data sheet accuracy and compliance with any IS/ISO requirements if referenced in the Data Sheet.
What is the scope of supply for the Assam Tourism bid?
Scope includes Supply, Installation, Testing, Commissioning (SITC), and Training of operators, along with provision of any statutory clearances if required. All costs should be included in the bid price as part of the scope of supply.
What happens if the Data Sheet does not match the product specifications?
Any unexplained mismatch between the Data Sheet and offered parameters can lead to bid rejection. Bidders must ensure the Data Sheet precisely reflects the product capabilities and installation requirements before submission.