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Hqids Department Of Military Affairs IT & Networking Equipment Tender South Andaman 2025 – 3-Year Warranty & SITC

Bid Publish Date

09-Jan-2026, 7:01 pm

Bid End Date

30-Jan-2026, 7:00 pm

EMD

₹53,312

Location

SOUTH ANDAMANS , ANDAMAN & NICOBAR

Progress

Issue09-Jan-2026, 7:01 pm
AwardPending
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Quantity

22

Category

High end computer

Bid Type

Two Packet Bid

Key Highlights

  • • Service centre obligation in the State of consignee within 30 days of award
  • • 3KVA UPS with 30-minute backup and 3-year OEM warranty
  • • Post-receipt inspection by Commanding Officer, INS Jarawa
  • • SITC scope including installation, commissioning and operator training
  • • SD WAN with 100 Mbps bandwidth and 3 static IPs for 3 years
  • • GST handling: bidder to manage GST; invoice with GST portal screenshot required
  • • No specified start/end dates; EMD ₹53,312; 11-item BOQ implied

Tender Overview

Organization: Hqids (Department Of Military Affairs) seeks procurement of an integrated package including reader/POS scanner, high-end computers, HD webcams, color laser MFP printers, CAT 6 UTP cables, HDMI cables/connectors, UPS 3KVA with 30 min backup, large display enclosures (indoor/outdoor), SD WAN 100 Mbps bandwidth with 3 static IPs for 3 years, and software with 3-year support, SITC, installation and commissioning. Location: SOUTH ANDAMAN, ANDAMAN & NICOBAR - 744101. Estimated value not disclosed; EMD: ₹53,312. Bid scope includes supply, installation, testing, commissioning, operator training, and statutory clearances if any. Inspections: Post-receipt by Commanding Officer, INS Jarawa. Service centres must be established in the consignee state; 3-year OEM warranty required with on-site support. Unique clause: pre/post-dispatch inspection optional; timely service commitments and SLA-based after-sales support essential.

Technical Specifications & Requirements

  • Product categories: reader/POS scanner, high-end computers, HD web cam, color laser MFP printer, CAT 6 UTP cable, HDMI cable/connectors, SD WAN equipment, 3KVA UPS with 30 min backup, outdoor/indoor display enclosures, related software with 3-year support.
  • Delivery scope: Supply, Installation, Testing, Commissioning (SITC) and operator training; provide statutory clearances if needed.
  • Warranty & service: 3-year OEM warranty from final acceptance; dedicated service personnel; service centres in consignee state; evidence of service capability required at bid time.
  • Inspection: Post-receipt inspection at consignee site; pre-dispatch inspection not mandated unless selected in ATC.
  • EMD & payment: EMD amount ₹53,312; GST handling per bidder’s assessment; GST invoice and GST portal screenshots required for invoice processing.
  • Special terms: Establish service centre within 30 days of award; payment contingent on documentary evidence of service capability.

Terms, Conditions & Eligibility

  • EMD: ₹53,312; payable by acceptable means per GeM terms.
  • Warranty & OEM: 3-year warranty; OEM warranty certificates to be submitted at delivery; established India service network required.
  • Delivery & installation: SITC including training; installation and commissioning included; ensure timely service response under SLA.
  • Service centres: Functional centre in each consignee location; or establish within 30 days of award with documentary evidence.
  • Inspection: Post-receipt inspection by INS Jarawa; pre-dispatch inspection if ATC specifies.
  • Documentation: GST registration and payment evidence; GST invoice upload during invoicing; ensure bidder financial stability with non-liquidation status.
  • BOQ: 11 items total; exact quantities not disclosed in data; scope covers multiple IT hardware and networking components.

Key Specifications

  • IT & networking hardware bundle including reader/POS scanner, high-end PCs, HD webcam, color laser MFP printer

  • Networking: CAT 6 UTP cables, HDMI cables/connectors, SD WAN hardware

  • Power: UPS 3KVA with 30-minute backup

  • Display: Large indoor/outdoor enclosures

  • Software: 3-year support; SITC installation and commissioning

  • Warranty: 3-year OEM warranty; post-acceptance service SLA; onsite support

  • Inspection: Post-receipt inspection at consignee site by INS Jarawa

Terms & Conditions

  • EMD of ₹53,312; GST to be managed by bidder with GST invoice

  • 3-year OEM warranty with service capability centered in India

  • 30-day post-award service centre establishment requirement

  • SITC scope includes installation, commissioning and operator training

Important Clauses

Payment Terms

GST-inclusive invoicing with GST portal screenshot; payment linked to acceptance and service capability evidence

Delivery Schedule

SITC inclusive; installation and commissioning to be completed per project plan; service SLA to be defined

Penalties/Liquidated Damages

LD provisions to be as per bid terms; SLA compliance governs timely servicing

Bidder Eligibility

  • No liquidation or court proceedings; proof via undertaking

  • GST registration active; positive GST compliance posture

  • demonstrable experience in supplying IT & networking equipment

  • Established service centre presence or credible plan to establish within 30 days

Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Ops system for reader Ops system for reader 2 nos [email protected] 60
2 POS scanner POS scanner 2 nos [email protected] 60
3 High end computer High end computer 3 nos [email protected] 60
4 Web cam HD Web cam HD 2 nos [email protected] 60
5 Color laser MFP Printer Color laser MFP Printer 3 nos [email protected] 60
6 Cat 6 UTP Cable Cat 6 UTP Cable 1 roll [email protected] 60
7 HDMI cable and connectors HDMI cable and connectors 2 set [email protected] 60
8 UPS 3KVA with 30 min backup UPS 3KVA with 30 min backup 3 nos [email protected] 60
9 Large display with indoor and outdoor enclosures Large display with indoor and outdoor enclosures 2 nos [email protected] 60
10 SD WAN 100 Mbps bandwidth for 3 static IP for 3 years SD WAN 100 Mbps bandwidth for 3 static IP for 3 years 1 job [email protected] 60
11 Software with 03 year support SITC installation and commissioning Software with 03 year support SITC installation and commissioning 1 job [email protected] 60

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar deployments

4

Financial statements showing financial stability

5

EMD payment receipt or deposit proof

6

Technical bid documents and compliance statements

7

OEM authorisation letters (if bidding as OEM or through reseller)

8

Service centre establishment evidence or plan to establish within 30 days

Frequently Asked Questions

How to bid for IT & networking equipment tender in South Andaman

Bidders must meet non-liquidation criteria, submit GST registration, PAN, experience certificates, and financial statements. Provide EMD of ₹53,312, and OEM authorisations if applicable. Ensure SITC scope, 3-year OEM warranty, and post-acceptance inspection readiness; upload GST invoice during invoicing.

What documents are required for this procurement in Andaman

Required documents include GST certificate, PAN, experience certificates for similar deployments, financial statements, EMD receipt, technical bid and compliance, OEM authorisation, and evidence of service centre or plan to establish within 30 days of award.

What are the warranty and service requirements for this tender

A 3-year OEM warranty is mandatory from final acceptance; ensure dedicated service personnel and established service centres in India. Provide OEM warranty certificates at delivery; comply with SLA for timely servicing during the warranty period.

What is the EMD amount and its payment method for bidding

EMD is ₹53,312. Bid submissions may accept online or bank mode as per GeM norms; ensure payment proof is attached. The EMD secures bid validity and compliance readiness for post-award execution.

What delivery and SITC scope are expected in this procurement

Scope includes Supply, Installation, Testing, Commissioning (SITC) of all listed items, operator training, and providing required statutory clearances if applicable. Delivery timeline should align with project plan; inspection by INS Jarawa occurs post-receipt.

Are service centers mandatory in the consignee state for this bid

Yes. Bidder must have a functional service centre in the consignee state or establish one within 30 days of award. Payment is contingent on documentary evidence showing service centre readiness and capability to support the 3-year warranty.

What standards and certifications are required for compliance

Standards include OEM warranty compliance and post-sale service capability in India; bidders should provide warranty certificates and demonstrate a robust service network. GST compliance is required; GST invoices must be uploaded during invoicing.