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Indian Army High Precision Autosensing Desktop Barcode/QR Code Scanner Tender Indore Madhya Pradesh 2026

Bid Publish Date

17-Jun-2026, 12:45 pm

Bid End Date

27-Jun-2026, 1:00 pm

Location

INDORE , MADHYA PRADESH
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Progress

Issue17-Jun-2026, 12:45 pm
AwardPending
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Quantity

4

Bid Type

Two Packet Bid

Categories 1

SCANNER

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a high precision autosensing desktop barcode/QR code scanner located in Indore, Madhya Pradesh (452001). The scope references a standalone scanning solution suitable for military-grade inventory/asset tracking, with OEM installation support and validation via data sheets. The tender emphasizes non-obsolescence (3+ years residual market life) and a flexible quantity clause allowing up to a 25% increase during contract execution. A data-driven submission with OEM alignment is essential to meet security and compatibility requirements.

Technical Specifications & Requirements

  • Product category: High precision autosensing desktop barcode/QR code scanner
  • Submission must include: Complete Data Sheet; OEM authorization; Manufacturer data alignment to offered model
  • Installation/commissioning: Performed by OEM or OEM-certified personnel; on-site configuration and training if applicable
  • Security and data policy: Non-disclosure declaration required; hard disk policy prohibits warranty return of faulty disks
  • Compliance and lifecycle: Offered items must have at least 3 years residual market life; not declared end-of-life by OEM
  • Documentation: Copy of PAN, GSTIN, cancelled cheque, EFT mandate certified by bank; vendor code creation prerequisites
  • Tender deliverables: Ensure data sheet matches technical parameters; mismatch may lead to bid rejection

Terms, Conditions & Eligibility

  • Option Clause: Contractor may increase/decrease quantity up to 25% of bid/contract quantity; extended delivery time calculations apply
  • Financial standing: Bidder must not be under liquidation or bankruptcy; provide an undertaking
  • Installation by OEM: Required; OEM-authorized resellers allowed to install
  • Non-disclosure: Must sign NDA on bidder letterhead
  • Data integrity: Data Sheet must align with offered product specifications; mismatches rejected
  • ** Warranty/Policy**: Hard disk non-return policy as per security guidelines; warranty terms to be defined by OEM

Key Specifications

  • Product: High precision autosensing desktop barcode/QR code scanner

  • Lifecycle: minimum 3 years residual market life; not end-of-life per OEM

  • Installation: OEM or OEM-certified resource required

  • Data submission: Data Sheet must precisely match offered parameters

  • Security: NDA required; no return of faulty hard disks per organization policy

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate

Terms & Conditions

  • Option clause allows +/-25% quantity variation at contract placement or during currency

  • OEM/OEM-certified installation mandatory; reseller permitted with authorization

  • Data Sheet alignment critical to avoid bid rejection; NDA mandatory

Important Clauses

Payment Terms

Not explicitly stated; subject to contract at later stage with standard government terms

Delivery Schedule

Delivery period linked to original delivery order; extended time rules apply under option clause

Penalties/Liquidated Damages

Not specified in provided terms; standard L&D to be detailed in contract

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Must provide 3+ years residual market life for offered scanner

  • OEM authorization or OEM-certified installation capability

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

HIGH PRECISION AUTOSENSING DESKTOP BARCODE/QR CODE SCANNER

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9480295.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate (bank-certified)

5

Data Sheet of offered product

6

OEM Manufacturer Authorization

7

Non-Disclosure Declaration (NDA) on bidder letterhead

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the high precision autosensing barcode scanner tender in Indore?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and the Data Sheet aligned with the offered scanner. OEM authorization or OEM-certified installation capability is required, along with a signed NDA. Ensure the data matches exactly the product specifications to avoid rejection.

What documents are required for the Indore barcode scanner bid submission?

Required documents include PAN Card copy, GSTIN copy, Cancelled Cheque, EFT Mandate, Data Sheet of the offered scanner, Manufacturer/OEM Authorization, and a Non-Disclosure Declaration on the bidder’s letterhead. These ensure financial, technical, and security compliance.

What are the key technical specifications for the desktop scanner in this tender?

The tender calls for a high precision autosensing desktop barcode/QR scanner with a data sheet that precisely matches offered parameters. Installation must be by OEM or OEM-certified personnel; NDA and archival data integrity are mandatory.

What is the entitlement on quantity variation for this Indian Army tender?

The purchaser may increase or decrease the quantity up to 25% of bid/contract quantity at placement and during currency, with extended delivery time calculated by a defined formula and a minimum 30 days.

What is required for installation and training for the scanner?

Installation, commissioning, testing, and training (if applicable) must be performed by the OEM or OEM-authorized reseller. This ensures compatibility with Army systems and proper post-installation support.

What is the NDA requirement for bidders in Indore scanner tender?

Bidders must upload a Non-Disclosure Declaration on their letterhead affirming confidentiality of contract, specifications, plans, designs, and samples, with potential legal action for breaches as per prevailing rules.

Are there security restrictions on hardware like hard disks for this bid?

Yes. As per the security policy, faulty hard disks from servers/desktops/laptops will not be returned under warranty replacement, so bidders should factor data handling and replacement terms accordingly.

Where can I find OEM-approved data sheets for compliance in Indore tender?

Data sheets must be provided with bid submission and must align exactly with offered product specifications. OEM authorization documents should accompany the data sheet to verify authenticity and compatibility.

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