Indian Coast Guard Photocopier AMC Tender Damān Ricoh IFR 5000/6000 OEM Authorized Service Provider 2026
Bid Publish Date
04-Aug-2026, 8:07 am
Bid End Date
14-Aug-2026, 9:00 am
EMD
₹23,895
Value
₹7,96,500
Location
Progress
RATender Overview
The Government procurement opportunity is issued by the Indian Coast Guard for an Annual Maintenance Service of a Ricoh IFR 5000/6000 photocopier installed in Daman, DAMAN & DIU - 396210. Estimated value is ₹796,500 with an EMD of ₹23,895. The contract targets an OEM Authorized Service Provider situated within a 200 km radius of Daman. The scope includes AMC services with spares and consumables (excluding toner cartridge, drum, and developer) and mandatory compliance with specific ATC clauses. A notable quantity/duration adjustment clause allows up to 25% variation at contract issue or during execution, subject to acceptance. The bidder must demonstrate prior relevant experience and financial standing.
Technical Specifications & Requirements
- Service category: AMC for Ricoh IFR 5000/6000 photocopier; OEM authorized service required.
- Location constraint: bidder must operate within 200 km of Daman; disqualification for outside-area bids.
- Required documentation: OEM authorized service certificate; copies of last three-year contracts for similar services; annual turnover certificates for three financial years signed by a CA; work completion/CRAC certificates.
- Scope details: repair/replacement of all spares and consumables (except toner cartridge, drum, developer) plus all electrical components like rollers and cleaning parts.
- Commercial terms: 25% variation in quantity or contract duration; optional scope expansion with consent for lumpsum service contracts.
- Organization context: procurement supports defense-related asset maintenance comprising critical service levels and compliance with ATC terms.
Terms, Conditions & Eligibility
- EMD: ₹23,895; payment terms to be as specified in ATC.
- Eligibility: bidder must have OEM authorization, and provide three-year contract histories and annual turnover certificates for the last three financial years.
- Past performance: provide work completion/CRAC certificates as proof of prior similar AMC engagements.
- Delivery/response: AMC execution aligned to defense procurement timeliness; compliance with 200 km area restriction is mandatory.
- Variation clause: contract scope/duration may be increased up to 25% with consent; bids must accommodate potential scope expansion.
Key Specifications
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- Product: Ricoh photocopier AMC for model IFR 5000/6000
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- Scope: repair and replacement of spares/consumables (excluding toner cartridge, drum, developer) and all electrical parts (rollers, cleaning parts)
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- Location constraint: service provider within 200 km of Daman (396210)
-
- Certification: OEM Authorized Service Certificate required
-
- Variation: quantity/duration may vary up to 25%
Terms & Conditions
-
EMD: ₹23,895
-
Area restriction: bidder within 200 km of Daman
-
50% to 100% of payment terms to be defined in ATC
Important Clauses
Payment Terms
Payment terms to be specified in ATC and contract; ensure alignment with defense procurement norms.
Delivery Schedule
AMC services to commence post-award; response times to incidents governed by OEM availability and service levels.
Penalties/Liquidated Damages
Penalties to be defined in ATC; ensure timely maintenance and replacement per scope.
Bidder Eligibility
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OEM authorized service provider with valid certificate
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Within 200 km of Daman, DAMAN & DIU
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Demonstrated past performance with CRAC/work completion certificates
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | PULSE MARKETING Under PMA Winner | ₹7,73,451 | Item Categories : Annual Maintenance Service - Photocopier Machine - Photocopier Machine (Ricoh)IFR 5000/ 6000; Rico |
| L2 | IRIS SPECTRA PRIVATE LIMITED Under PMA | ₹7,74,225 | Item Categories : Annual Maintenance Service - Photocopier Machine - Photocopier Machine (Ricoh)IFR 5000/ 6000; Rico |
| L3 | LYNX COMMUNICATION SYSTEMS PRIVATE LIMITED Under PMA | ₹7,87,203 | Item Categories : Annual Maintenance Service - Photocopier Machine - Photocopier Machine (Ricoh)IFR 5000/ 6000; Rico |
| L4 | RISE TECHNO SOLUTIONS Under PMA | ₹7,92,000 | Item Categories : Annual Maintenance Service - Photocopier Machine - Photocopier Machine (Ricoh)IFR 5000/ 6000; Rico |
| L5 | PULSE TECHNOLOGIES Under PMA | ₹7,95,330 | Item Categories : Annual Maintenance Service - Photocopier Machine - Photocopier Machine (Ricoh)IFR 5000/ 6000; Rico |
🎉 L1 Winner
PULSE MARKETING Under PMA
Final Price: ₹7,73,451
Reverse Auction Schedule
Start
25-Aug-2026, 7:00 pm
End
26-Aug-2026, 7:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
9
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Annual Maintenance Service - Photocopier Machine - Photocopier Machine (Ricoh)IFR 5000/ 6000; Ricoh; OEM Authorised Service Provider
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Delivery Details
Delivery Locations
1
Delivery Cities
Daman
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Daman | Daman | - | - | 9 | - | - |
Authority Records
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Documents 4
GeM-Bidding-9581111.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Required Documents
GST registration certificate
PAN card
OEM authorization certificate
Last three-year contract orders for similar AMC services
Annual turnover certificates for last three financial years (CA-signed)
Work completion certificate/CRAC certificate
Any additional documents demonstrating OEM service capability within 200 km of Daman
Frequently Asked Questions
Key insights about DAMAN & DIU tender market
How to bid for the Indian Coast Guard photocopier AMC in Damān 2026?
Bidders must be OEM authorized and within 200 km of Damān. Submit OEM authorization, last three-year AMC contracts, CA-signed turnover certificates, and CRAC/work completion certificates. Include EMD ₹23,895 and confirm 25% variation flexibility in scope during award. Follow ATC terms for delivery and payment.
What documents are required for the Coast Guard Ricoh AMC tender in Damān?
Required documents include GST, PAN, OEM authorization, last three-year similar AMC orders, annual turnover certificates for three financial years signed by a CA, and CRAC/work completion certificates. Additional proof of service capability within 200 km of Daman is needed.
What are the key technical requirements for Ricoh IFR 5000/6000 AMC?
AMC covers repair/replacement of spares and consumables (excluding toner cartridge, drum, developer) and electrical parts like rollers and cleaning components. Service must be OEM-authorized and performed within the defined 200 km radius of Daman.
What is the EMD amount for the Damān photocopier AMC tender?
The earnest money deposit required is ₹23,895. Ensure submission with bid and comply with payment terms in the ATC. EMD demonstrates bid seriousness and provides financial credibility.
When can the contract quantity or duration be increased for this AMC?
The contract includes a 25% variation clause. The buyer can increase or decrease the contract quantity or duration up to 25% at contract issue and during execution, subject to bidder consent for scope expansion in lumpsum contracts.
What are the eligibility requirements for past performance proof?
Provide work completion certificates/CRAC certificates for prior similar AMC engagements and ensure three-year contract order history for credible performance validation within the required radius.
Where is the service center locality required for this bid?
Bidder’s registered office must be within the 200 km radius of Daman. Vendors outside this zone are disqualified, ensuring proximity for prompt AMC support and parts availability.
What is the scope of spares included in the AMC for Ricoh IFR 5000/6000?
AMC includes repair and replacement of all spares and consumables except toner cartridge, drum, and developer; includes all electrical components like rollers and cleaning parts to maintain copier uptime.