Custom Bid for Services - Comprehensive Annual Maintenance Contract CAMC for one and half Tone Spli
Western Coalfields Limited
Posted:
13 November 2024
Closed:
23 November 2024
GEM
GEM
Western Coalfields Limited AMC Tender for 1.5TR Split ACs (9 Nos) and 2TR Tower AC at VVIP Guest House, Chandrapur Maharashtra 2026
Bid Publish Date
31-May-2026, 1:44 pm
Bid End Date
10-Jun-2026, 2:00 pm
Value
₹1,00,067
Location
Progress
Issue31-May-2026, 1:44 pm
AwardPending
Quantity
1
Bid Type
Single Packet Bid
Key Highlights
- • Brand/OEM requirements: None specified; focus on AMC capability for 1.5 TR and 2 TR AC units
- • Technical standards/certifications: No explicit standards listed in tender data
- • Special clauses: 25% quantity/duration variance allowed at contract issue and post-award
- • Eligibility criteria: Demonstrated AMC experience on institutional AC systems; tax/compliance docs
- • Warranty/AMC terms: Comprehensive annual maintenance; preventive and corrective maintenance included
- • Penalty/Performance bonds: PBG or equivalent security accepted; DD/FDR allowed as per GeM GTC
- • Delivery/installation: On-site maintenance at VVIP Guest House Chandrapur; response capability implied
- • Payment/security: RTGS/online payment to Ballarpur Area account; MSDS/EMD documentation required
Tender Overview
Western Coalfields Limited invites bids for a Comprehensive Annual Maintenance Contract covering 9 units of 1.5 TR split air conditioning systems and 1 unit of 2 TR tower AC at the VVIP Guest House, BSA BA, Chandrapur, Maharashtra. Estimated project value is ₹100,067 with scope for annual servicing, preventive maintenance, and break/fix support. The contract includes optional scope adjustment up to 25% in quantity or duration. Bidders may submit EMD via multiple modes including online RTGS/credit or Banker’s Cheque, with hard copies required within 5 days post bid. The bidder must adhere to the beneficiary details for Ballarpur Area and ensure conformity to GeM/GTC provisions. This tender emphasizes service delivery at the guest house facility and requires reliable AMC resources for multiple AC configurations.
Technical Specifications & Requirements
- Scope: Comprehensive Annual Maintenance Contract for 9× 1.5 TR split ACs and 1× 2 TR tower AC located at the VVIP Guest House, BSA BA, Chandrapur.
- Service Nature: Preventive maintenance, corrective maintenance, routine cleaning, refrigerant checks, filter changes, and performance verification.
- Delivery/Response: Not explicitly specified; bidders should prepare for on-site maintenance during normal hours with emergency call-out capability.
- Certifications/Standards: No explicit standards listed in data; bidders to demonstrate prior AMC experience on institutional air conditioning systems.
- EMI/Installation: Not applicable; scope is maintenance of existing units.
Terms, Conditions & Eligibility
- EMD: Not explicitly quantified; bidders may use RTGS/online payment to Ballarpur Area account 10866164051, SBIN0003078, SBI, Ballarpur.
- PBG/Alternative Security: Performance security acceptable as PBG, DD, or FDR per GeM GTC; hard copies due within 15 days post award.
- Quantity/Duration Variation: Optional 25% increase in contract scope with consent; bids must accept revised quantities/duration if issued.
- Documentation: Submit GST, PAN, experience certificates, financial statements, EMD proof, technical bid, and OEM authorizations as applicable.
- Payment Terms: Not detailed; the GeM terms allow online payment and post-delivery settlement per contract.
Key Specifications
-
Scope includes maintenance of 9× 1.5 TR split AC units and 1× 2 TR tower AC unit at VVIP Guest House, Chandrapur
-
Service type: Comprehensive Annual Maintenance Contract (preventive + breakdown support)
-
Payment/security options: RTGS/online payment to Ballarpur Area account 10866164051, SBI, Ballarpur; PBG/DD/FDR allowed
-
Variation clause: Up to 25% increase in contract quantity or duration at bid/award stage
-
Documentation: Mandatory submission of GST, PAN, experience, financials, EMD proof, OEM authorizations
Terms & Conditions
-
EMD submission via multiple modes with proof required
-
25% scope/duration variation allowed at contract issue
-
PBG or alternative security acceptable; hard copies due within 15 days of award
Important Clauses
Payment Terms
Online RTGS/IBN payments to Ballarpur Area account 10866164051, SBI SBIN0003078; payment terms aligned with GeM GTC
Delivery Schedule
On-site maintenance at VVIP Guest House; no explicit delivery deadline provided
Penalties/Liquidated Damages
Not explicitly defined in data; PBG/alternative security recommended per GeM GTC
Bidder Eligibility
-
Demonstrated experience in AMC for air conditioning systems in institutional/industrial settings
-
GST registration and valid tax/compliance documentation
-
Financial stability to sustain AMC commitments and guarantee service levels
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Comprehensive Annual Maintenance Contract for 1 and half TR Split air conditioning unit complete of quantity 9 Nos And 2 TR Tower air conditioning unit complete of quantity 1 no At VVIP Guest House BSA BA
Authority Records
MINISTRY OF COALCOAL INDIA LIMITEDWESTERN COALFIELDS LIMITED
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Documents 9
GeM-Bidding-9401135.pdf
Main Document
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar AMC of AC systems
4
Financial statements or solvency documents
5
EMD submission proof (online transfer receipt or Banker’s Cheque/BC)
6
Technical bid documents demonstrating AMC capability
7
OEM authorizations (if applicable)
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for Chandrapur AC AMC tender by Western Coalfields Limited?
Bidders must meet AMC experience criteria for institutional AC systems, submit GST, PAN, financials, EMD proof, technical bid, and OEM authorizations. EMD can be paid online to Ballarpur Area SBIN account 10866164051; provide proof with bid. Variation up to 25% allowed at contract issue.
What documents are required for the VVIP Guest House AC AMC bid in Maharashtra?
Submit GST certificate, PAN card, at least one experience certificate for similar AMC, financial statements, EMD proof via RTGS/BC, technical bid, and OEM authorizations if applicable. Hard copies of EMD/enhanced security must reach within 5–15 days post bid as per terms.
What is the scope of maintenance for the 1.5 TR and 2 TR AC units?
AMC covers preventive maintenance, break/fix support, routine cleaning, refrigerant checks, and performance verification for 9× 1.5 TR split ACs and 1× 2 TR tower AC at the Chandrapur location. No explicit warranty terms stated; bidders should clarify during bid.
What are the payment terms for this Western Coalfields AMC procurement?
Payments are processed under GeM terms; EMD submission via online RTGS to Ballarpur Area account 10866164051, SBI Ballarpur. PBG or equivalent security accepted; after award, hard copy DD/FDR must be delivered within 15 days. No fixed advance or milestone terms specified.
Are there quantity adjustments allowed for the Chandrapur AC AMC tender?
Yes. The buyer may increase or decrease contract quantity or duration by up to 25% at the time of contract issue; post-award, the scope can be increased up to 25% with bidder consent.
What is the location and facility where AMC will be performed in this tender?
AMC will be performed at the VVIP Guest House, BSA BA, Chandrapur, Maharashtra for 9 units of 1.5 TR split ACs and 1 unit of 2 TR tower AC. Ensure on-site access and service readiness for guest-house infrastructure.
What security deposit options are allowed for this GeM tender?
Eligible security deposits include PBG, DD, or FDR as per GeM GTC. The successful bidder must upload the security document and deliver the original to the Ballarpur area within the specified time frame after award.
What standards or certifications are required for bidders in this tender?
The data does not specify strict standards; bidders should demonstrate prior AMC experience on institutional AC systems and provide OEM authorizations if applicable. Ensure GST/PAN and financial documentation are in order to establish eligibility.
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Documents 9
GeM-Bidding-9401135.pdf
Main Document
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS