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Uttar Pradesh Rajya Vidyut Utpadan Nigam Limited Spare Parts Tender Sonbhadra Uttar Pradesh 2026 - 100% RTGS Payment, 12/18 Month Warranty

Bid Publish Date

17-Jun-2026, 12:40 am

Bid End Date

02-Jul-2026, 11:00 am

Location

SONBHADRA , UTTAR PRADESH
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Progress

Issue17-Jun-2026, 12:40 am
AwardPending
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Quantity

12

Category

SPARE 1

Bid Type

Single Packet Bid

Tender Overview

Organization: Uttar Pradesh Rajya Vidyut Utpadan Nigam Limited (UPRVUNL), Lucknow. Procurement: Supply of spare parts (8 BOQ items) for energy facilities, with road-door delivery and insured transport. Location: Sonbhadra, Uttar Pradesh 231205. Scope: Only supply of goods; bid price to include all costs. Delivery option: 25% quantity flex up/down during contract, with extension rules tied to original delivery period and minimum 30 days. Key differentiator includes firm compliance with ATC terms and 100% payment on tax invoice via RTGS/NEFT. Unspecified start/end dates and item specifics imply a broad spare-parts LOT. Unique clause requires acknowledgement of PO and VAT-compliant invoicing.

Technical Specifications & Requirements

  • Delivery terms: Door delivery; material shipped through road transport, insured for transit, properly packed for road movement.
  • Payment terms: 100% against Tax Invoice through RTGS/NEFT after material receipt and inspection at Central Store, DTPS, Anpara. Include full bank details for RTGS.
  • Warranty/Guarantee: 12 months from commissioning or 18 months from supply, whichever is earlier.
  • Penalties: Liquidated Damages 0.5% per week to a maximum of 10% for undelivered material.
  • Docs required: Tax Invoice, Interchangeability Certificate, Guarantee/Warranty Certificate, PO acknowledgment and Tax Invoice upload.
  • ATC clause: Option to adjust quantity by ±25% during/after contract with prorated delivery time.

Terms, Conditions & Eligibility

  • Scope: Bid is for the supply of goods only.
  • Certificates: Bids incomplete without the certificates/documents specified in the ATC and Corrigendum.
  • Payment authority: Dy. CAO, CFA&BO, DTPS, Anpara. Email: [email protected].
  • Delivery flexibility: Option clause allows quantity changes up to 25%, subject to original/extended delivery periods.
  • Warranty: As per above; ensure warranty certificate is provided with submission.
  • Submission docs: Ensure VAT/GST registration and related fiscal documents are available for audit.

Key Specifications

  • Product category: Spare parts (8 BOQ items in total)

  • Delivery: Door delivery via road transport, insured for transit

  • Quantity: ±25% option during/within contract period

  • Payment: 100% RTGS/NEFT on tax invoice after inspection at Central Store, DTPS Anpara

  • Warranty: 12 months from commissioning or 18 months from supply

  • Penalties: LD @ 0.5% per week, max 10% for undelivered items

  • Documents: Tax Invoice, Interchangeability Certificate, Warranty Certificate, PO acknowledgment

Terms & Conditions

  • Option to increase/decrease quantity by 25% at contract placement and during currency

  • 100% payment on Tax Invoice via RTGS/NEFT after inspection at Central Store, Anpara

  • 12 months from commissioning or 18 months from supply warranty window; LD up to 10%

Important Clauses

Payment Terms

100% payment against Tax Invoice via RTGS/NEFT after material receipt and inspection at Central Store, DTPS, Anpara; provide full bank details for RTGS.

Delivery Schedule

Door delivery by road transport; insured for transit; delivery timeline governed by original and extended periods under the option clause.

Penalties/Liquidated Damages

LD of 0.5% per week, capped at 10% of undelivered portion; applicable for delayed delivery.

Bidder Eligibility

  • Experience in supplying similar spare parts to government or large integrated energy projects

  • Financial capacity evidenced by turnover and financial statements

  • Ability to provide Interchangeability Certificates and Warranty Certificates

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

SPARE 1 , SPARE 2 , SPARE 3 , SPARE 4 , SPARE 5 , SPARE 6 , SPARE 7 , SPARE 8

Authority Records

ENERGY DEPARTMENT

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Documents 7

GeM-Bidding-9468877.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

BOQ Document

BOQ

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 8 Items Sign in for GEM prices

#1

SPARE 1

Complete pneumatic actuator without accessories (Sr. No. for such type actuators- 3718620). Model No.- VHC (HT) VA5R

1 pieces Delivery: 30 days
#2

SPARE 2

Complete pneumatic actuator without accessories (Sr. No. for such type actuators- 3718553). Model No.- VSN (HT) VA4R

1 pieces Delivery: 30 days
#3

SPARE 3

Complete pneumatic actuator without accessories (Sr. No. for such type actuators- 3611065, 3611066). Model No.- VSC (M) VA6RS 150

1 pieces Delivery: 30 days
#4

SPARE 4

Complete pneumatic actuator without accessories (Sr. No. for such type actuators- 3511190, 3510798). Model No.- VSC VA2R

2 pieces Delivery: 30 days
#5

SPARE 5

Complete pneumatic actuator without accessories (Sr. No. for such type actuators- 3510956, 3510967). Model No.- VSC VA2D

2 pieces Delivery: 30 days
#6

SPARE 6

Complete pneumatic actuator (Sr. No.- 3510752). Model No.- VSC VA1D

1 pieces Delivery: 30 days
#7

SPARE 7

Complete pneumatic actuator (Sr. No.- 3511018). Model No.- VHD

2 pieces Delivery: 30 days
#8

SPARE 8

VA3D Actuator with Side Mounted Hand Wheel Assembly

2 pieces Delivery: 30 days

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar spare-parts supply

4

Financial statements / turnover evidence

5

EMD/Security deposit details (if applicable)

6

Tax Invoice examples and invoicing format

7

Interchangeability Certificate

8

Guarantee/Warranty Certificate

9

PO acknowledgment receipt

10

OEM authorizations (if applicable)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for spare parts tender in Sonbhadra UP 2026?

To bid, assemble GST and PAN documents, experience certificates, financial statements, and EMD details if required. Submit Tax Invoice examples, Interchangeability Certificate, and Warranty Certificate. Ensure RTGS/NEFT payment details are provided and confirm door-delivery terms to DTPS Anpara. Compliance with ATC quantity adjustments is mandatory.

What documents are required for UP Vudyut Utpadan spare parts bid?

Submit GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD (if applicable), Tax Invoice format, Interchangeability Certificate, Warranty Certificate, and PO acknowledgment. OEM authorizations should be provided if OEM-specified. Ensure certificates match ATC requirements.

What are the payment terms for UPRVUNL spare parts supply?

Payment is 100% on Tax Invoice via RTGS/NEFT after receipt and inspection at the Central Store, DTPS Anpara. Include complete bank details (account, IFSC, MICR). Payment processing follows prevailing UPRVUNL rules and invoice verification.

What are the delivery terms for this spare parts tender?

Materials must be dispatched by road transport, insured for transit, and delivered on a door-to-door basis. Delivery time can extend under the option clause, with a minimum 30-day extension rule. Ensure proper packing for road transport and insurance coverage.

What is the warranty and LD structure for this supply contract?

Warranty is 12 months from commissioning or 18 months from supply, whichever is earlier. Liquidated Damages apply at 0.5% per week on undelivered portions, with a maximum of 10%. Provide Warranty Certificate and ensure commissioning date is documented.

How does the quantity option clause affect delivery planning?

The purchaser may alter quantity by up to ±25% at contract award and during the contract lifecycle. Delivery time adjusts proportionally: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Plan contingencies for scale changes accordingly.

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