East Coast Railway AMC of Air Conditioners & Refrigeration Systems BALANGIR Odisha 2026
Progress
Key Highlights
- • EMD amount: ₹62,290 via DD or FDR with scanned proof and hardcopy delivery within 5 days
- • Scope: Comprehensive annual maintenance for ACs, water coolers, deep freezers and refrigerators across multiple sites
- • Eligibility: 3 years of relevant experience with a single contract at least 35% of advertised value
- • Experience evidence: Must provide work experience certificates from competent authorities; private individuals not accepted
- • Delivery/response: On-site maintenance, preventive checks, fault diagnosis, and repair across SSE/EL BLGR & SSE/EL SBP
- • Submission format: Include detailed contract scope, completion cost, date, and authority sign-off
Tender Overview
- Organization: East Coast Railway (Indian Railways) in Balangir, Odisha. Procuring Comprehensive Annual Maintenance Contract (CAMC) for Air Conditioners, Water Coolers, Deep Freezers & Refrigerators of various makes across SSE/EL/BLGR & SSE/EL/SBP locations. Estimated value: ₹3,114,288.66; EMD: ₹62,290. Scope covers installation/maintenance, repair and ongoing service for multiple sites under the specified divisions. The contract emphasizes unified upkeep of cooling equipment to ensure uninterrupted railway operations. Unique requirement: AMC across mixed brands and models with site-wise maintenance cadence.
- Tendering context: Government railway maintenance services with structured EMD submission options and advanced performance criteria. The absence of BOQ items suggests a broad service scope rather than discrete lot quantities. The procurement targets a qualified vendor capable of handling multi-location, multi-brand HVAC assets.
- Key differentiator: integration of preventive maintenance, on-site repair and parts management for diverse equipment throughout the Balangir region.
Technical Specifications & Requirements
- Service scope includes Comprehensive Annual Maintenance for air conditioners, water coolers, deep freezers and refrigerators of different makes installed in railway locations.
- EMD options: ₹62,290 via Demand Draft or Fixed Deposit Receipt; DD/FDR to be uploaded with bid; hard copy due within 5 days of bid end/opening.
- Delivery/response: Service provider must visit sites for preventive maintenance, fault diagnosis, and timely repairs; no BOQ items indicate a unified service framework rather than unit-based quantities.
- Eligibility context: Minimum work experience criteria require completing a similar service contract in the last three financial years with value at least 35% of the advertised bid value; experience certificates from competent authorities are mandatory.
- Documentation expectations: Submit detailed work experience in prescribed format with actual completion cost and dates; private individual certificates are not acceptable; corporate experience from a company/organization above a turnover threshold may be considered with proper authorization.
Terms, Conditions & Eligibility
- EMD submission: ₹62,290; options include Account Payee Demand Draft or Fixed Deposit Receipt in favor of FA&CAO, East Coast Railway, Bhubaneswar; scanned proof required with bid and hardcopy delivered within 5 days of bid end/opening.
- Experience criteria: At least one similar service contract in last three financial years, value ≥ 35% of advertised bid; includes AMC/maintenance with installation/commissioning and related works; experience certificates from competent authorities mandatory.
- Mandatory corporate credentials: No private individual certificates; large private/public entities may be accepted with appropriate headquarters authorization; bid must include details of nature, scope, cost, and completion dates.
- Submission & compliance: Technical bid, EMD proof, and OEM authorizations (if applicable) must accompany the bid per T&C; delivery schedule and penalties, if any, to be adhered to as per East Coast Railway policy.
Key Specifications
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AMC scope: Comprehensive maintenance for ACs, water coolers, deep freezers & refrigerators of various makes
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Estimated contract value: ₹3,114,288.66; EMD: ₹62,290
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Locations: SSE/EL/BLGR & SSE/EL/SBP, Balangir, Odisha
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Eligibility: 3 years' experience with at least 35% of bid value in a similar contract
-
Document requirements: DD/FDR EMD options; certificates from competent authorities; corporate turnover criteria
Terms & Conditions
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EMD submission via DD or FDR with scanned copy and hardcopy delivery within 5 days
-
Mandatory prior experience: 3-year window with a single similar contract ≥35% of bid value
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Private individuals not accepted; corporate experience from authorized entities preferred
Important Clauses
Payment Terms
EMD payment options and submission timelines; no explicit project payment terms provided in data
Delivery Schedule
On-site preventive maintenance and emergency repairs across multiple railway locations; hardcopy EMD delivery within 5 days
Penalties/Liquidated Damages
Not explicitly detailed in provided terms; follow East Coast Railway policy for penalties if applicable
Bidder Eligibility
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Minimum 3 years in similar air conditioning & refrigeration maintenance contracts
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Single contract value at least 35% of the advertised bid value in last three financial years
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Evidence from competent authorities; no reliance on private individuals for certification
Tender Data
Bid Details
Quantity
1
Similar Category
Comprehensive Annual Maintenance Services for Precision Air Conditioners
Bid Type
Single Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Comprehensive annual maintenance of Air conditioners, repair and maintenance of Water Coolers, Deep freezers & Refrigerators of different makes installed in different locations under SSE/EL/BLGR & SSE/EL/ SBP (except Sambalp..
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
42
Delivery Details
Delivery Locations
1
Delivery Cities
Balangir
Delivery Pincodes
767001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| DEBARAJ SANDHA | 767001,Office Of the Senior Section Engineer(EL), East Coast Railway, Bolangir, Dist- Bolangir, Odiha-767001 | Balangir | Odisha | 767001 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 9
GeM-Bidding-9931823.pdf
Main Document
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
16-Oct-2026, 2:30 pm
Opening Date
17-Oct-2026, 2:30 pm
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for completed/similar contracts (issued by competent authority)
Financial statements or turnover proof for the last three financial years
EMD submission proof (DD/FDR or scanned copy)
Technical bid documents as per tender terms
OEM authorization letters (if applicable)
scanned proof of EMD/DD or FDR with bid submission
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the AMC tender in Balangir Odisha 2026?
Bidders must submit an EMD of ₹62,290 via DD or FDR, upload scanned proof with the bid, and deliver hardcopy to the buyer within 5 days of bid end/opening. Ensure 3 years of relevant experience with at least 35% of the bid value in a similar contract, and provide competent authority certificates.
What documents are required for East Coast Railway AMC tender in Balangir?
Required documents include GST registration, PAN, experience certificates from competent authorities, financial statements, EMD proof (DD/FDR), technical bid, and OEM authorizations if applicable. Private individuals' certificates are not accepted; provide detailed contract scope and completion values.
What is the EMD amount for the East Coast Railway maintenance tender?
The EMD is ₹62,290. It can be submitted as an Account Payee Demand Draft or an FDR in favor of FA&CAO, East Coast Railway, Bhubaneswar, with scanned proof uploaded and hardcopy delivered within 5 days post bid end/opening.
What are the eligibility criteria for similar service contracts?
Eligibility requires at least one similar service contract in the last three financial years, with a value equal to or greater than 35% of the advertised bid value. Documentation must show scope, actual completion cost, and dates, issued by competent authorities.
What equipment falls under the AMC scope in this tender?
Scope includes Comprehensive Annual Maintenance for air conditioners, water coolers, deep freezers, and refrigerators of different makes across multiple railway locations under SSE/EL/BLGR and SSE/EL/SBP in Balangir.
What are the delivery and maintenance expectations for site visits?
Vendors must perform on-site preventive maintenance, fault diagnosis, and timely repairs across designated locations. The tender requires on-site service capabilities, with documentation aligning to the approved maintenance cadence.
What is the estimated contract value for the Balangir AMC tender?
The estimated value is ₹3,114,288.66, with an EMD of ₹62,290. The award will consider bidder experience, scope compliance, and ability to service multiple sites across SSE/EL/BLGR & SBP.
How to verify OEM authorizations and technical compliance?
Submit OEM authorization letters where applicable, and provide technical bid documents showing compliance with equipment brands, maintenance capabilities, and service levels. Ensure the documents align with state railway procurement standards and competent authority approvals.