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E-municipalities Uttar Pradesh Octagonal Pole with LED Luminaire Tender 2025 – IS 10322 Compliance, NABL Tests

Bid Publish Date

01-Jan-2026, 9:34 am

Bid End Date

12-Jan-2026, 10:00 am

EMD

₹60,000

Location

PRATAPGARH , UTTAR PRADESH

Progress

Issue01-Jan-2026, 9:34 am
AwardPending
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Quantity

60

Category

Octagonal Pole with Single Arm or Double Arm Brackets (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Manufacturer or authorized distributor with OEM authorization
  • • Technical certifications: IS 10322 (Part 5 / Section 3) compliance; NABL/ILAC type-test reports for pole, wind load, winch mechanism
  • • Special clauses: quantity variation up to 25% at contract award and within currency; minimum 30 days delivery extension rule
  • • Eligibility: 3 years' govt supply experience; prior contracts with Central/State Govt or PSUs
  • • Warranty/AMCs: on-site warranty with free replacement terms; warranty period not numerically specified in excerpt
  • • Penalties/LD: not explicitly specified in provided data; standard tender penalties implied by contract terms
  • • Delivery/Installation: includes installation-ready poles, junction boxes, ISI-marked cables, and winch mechanism
  • • Technical scope: octagonal pole construction, base plate, bolt sizes, galvanised add-ons, aviation lights, and monitoring

Categories 8

DISCRETE COMPONENTS FITMENT LED LIGHT LIGHT AND BULBS HARDWARE AND FASTENERS LED LUMINARIES VENETIAN BLIND LED STREET LIGHT

Tender Overview

The Uttar Pradesh Urban Development Department invites bids from eligible suppliers for the supply and installation of OCTAGONAL POLE WITH SINGLE/DOUBLE ARM BRACKETS and LED LUMINIAIREs conforming to IS 10322 (Part 5 / Section 3). The package includes pole fabrication, base plates, galvanised add-ons, and electrical connections with ISI-marked cables. Key value drivers include on-site warranty, wind-load type tests, and on-site winch mechanisms for maintenance. Estimated scope emphasizes field-ready poles with junction boxes, MCBs, and cable terminations across multiple urban locations in UP. The tender requires NABL/central Govt. type-test reports for the system and components, ensuring compliance with structural and electrical standards. The add-ons and certification requirements differentiate the bid and define the acceptance criteria for supply and installation.

Technical Specifications & Requirements

  • Category: OCTAGONAL POLE CONSTRUCTION; material type and sheet thickness details to be specified
  • Bracket type, bracket length in mm, and pole height specifications to fit luminaires
  • Base plate material, bolt size, pole grounding, and foundation details
  • Add-ons: galvanised lightning finial, aviation obstruction lights, junction box with cable terminations, ISI-marked cables
  • Electrical: LED rating in watts, system efficacy (lumens per watt), input voltage range and frequency, number of EC gears, luminaire wiring, and base/ top junction box wiring
  • Certification: type-test reports for pole, wind load tests from NABL/ILAC-accredited labs
  • Warranty: on-site warranty period and free replacement terms
  • Data Sheet: mandatory product datasheet alignment with bid

Terms, Conditions & Eligibility

  • EMD: ₹60,000; option to submit via DD or online
  • Delivery/extension: quantity fluctuation up to 25% with extended delivery period rules
  • Experience: minimum 3 years of supply/manufacture to Central/State Govt bodies; OEM authorization required
  • Documents: data sheet, OEM authorization, financial statements, GST/PAN, contract copies
  • Compliance: manufacturer should have a registered Indian office for after-sales support; lot-wise verification
  • Bid validity: ensure adherence to buyer terms and potential 25% quantity changes

Key Specifications

  • Octagonal pole height and material specification

  • Bracket type and length in millimetres

  • On-site warranty period in months

  • Pole sheet thickness in millimetres

  • Base plate material and bolt size

  • Galvanised lightning finial quantity

  • Aviation obstruction lights quantity per pole

  • Junction box material and number of MCs/CBs

  • ISI-marked cables for top and bottom connections

  • Cable termination terminal box with backlite sheet

Terms & Conditions

  • EMD ₹60,000; payment terms not detailed in excerpt

  • Quantity flex up to 25% and extended delivery period rules

  • 3 years’ govt supply experience required with OEM authorization

Important Clauses

Payment Terms

EMD amount ₹60,000; options for DD or online payment; potential 25% quantity variation with contract rates

Delivery Schedule

Delivery period subject to last date of original delivery order; extended period rules based on quantity variation

Penalties/Liquidated Damages

Not explicitly stated in data; standard tender penalties may apply for delayed delivery

Bidder Eligibility

  • 3+ years of experience manufacturing/supplying same/category products to govt bodies

  • Non-liquidated, non-bankrupt financial standing

  • OEM authorization if bidding via distributor or reseller

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Closed: 3 September 2025
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Posted: 26 July 2025
Closed: 5 August 2025
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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Height of Octagonal pole (in Meters) 9
GENERIC Type of bracket for suitable fitment of luminaire on the Octagonal pole Single Arm
GENERIC Each bracket length (in mm) 1000
GENERIC On site warranty (in Months) 12
OCTAGONAL POLE CONSTRUCTION Material of Octagonal pole Grade ISH430LA as per IS:5986:2017 latest
OCTAGONAL POLE CONSTRUCTION Octagonal pole sheet thickness (in mm) 3
BASE PLATE Base plate material Grade:E300, Quality:BR (as per IS:2062:201 1 latest)
BASE PLATE Bolt size M24x750
ADD ON ITEMS Galvanized lightning finial for each pole (in Nos) Without Lightning Finial
ADD ON ITEMS Aviation obstruction lights on top of each pole with vertical stand and with LED/GLS (in Nos) Without Aviation Light
ADD ON ITEMS Junction box on the Carriage Assembly as required, from which the interconnections for the designed number of the light fixtures on the carriages No
ADD ON ITEMS Material of Junction Box Without Junction Box
ADD ON ITEMS Cable (ISI Marked Cable) connections from the top junction box to the individual luminaries of each pole Without Cable Connection
ADD ON ITEMS Cable (ISI Marked Cable) connections from the Bottom of the pole i.e. from pole's door opening (Base compartment) to top junction box of each pole Without Cable Connection
ADD ON ITEMS Terminal Box with Circuit breakers and backlite sheet for cable termination at door opening (Base compartment) for each pole Without MCBs
ADD ON ITEMS No.of MCB per Junction Box (in Nos.) Without MCBs
ADD ON ITEMS Suitable winch mechanism (raising and lowering mechanism) according to pole height and according to no.of LED luminaires with necessary interlocking , wires and ropes for maintenance Without Winch Mechanism
CERTIFICATIONS Availability of type test reports for the entire system including for Pole construction , wind load (velocity) tests, Winch Mechanism, from Central Govt., Lab/NABL. ILAC accredited lab to prove conformity of the specification Yes

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing 3+ years govt supply

4

Financial statements (audited)

5

EMD submission proof (DD or online payment receipt)

6

Data Sheet of offered products

7

OEM authorization / Manufacturer certificate

8

Technical compliance certificates and type-test reports

9

Vendor's details for after-sales service in India

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for ISI marked octagonal poles tender in UP 2025?

Bidders must meet eligibility, submit GST/PAN, provide 3 years govt supply experience, OEM authorization, and data sheet. Include EMD ₹60,000 via DD or online. Ensure NABL/ILAC type-test reports for pole and wind-load tests, with IS 10322 compliance.

What documents are required for UP octagonal pole bid submission?

Submit GST certificate, PAN, audited financials, contract copies for govt orders, OEM authorization, data sheet, EMD proof, technical compliance certificates, and after-sales service details in India.

What are the key technical specs for the LED luminaire in this tender?

Specifications include LED rating in watts, system lumen efficacy, input voltage range, frequency, number of EC gears, ISI-marked cables, junction box design, and top-bottom wiring details as per IS 10322.

When is the bid submission deadline for the UP street lighting tender?

Exact deadline not provided here; bidders should monitor the tender portal and ensure submission before bid opening date with all mandatory items, including data sheet and OEM authorization.

What are the delivery terms for quantity variation in this UP tender?

Up to 25% quantity variation is allowed; the extended delivery period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

Which certifications are required for pole and luminaire tests in this procurement?

Required NABL/ILAC-accredited lab type-test reports covering pole construction, wind-load tests, winch mechanism, and overall system conformity to IS 10322.

What is the EMD amount and acceptable payment methods for this bid?

EMD is ₹60,000; acceptable submission methods include Account Payee Demand Draft payable to the stated authority or online payment per portal guidelines.

What is the minimum govt experience required to qualify for the bid?

Bidders must demonstrate at least 3 years of regular manufacture and supply to Central or State Government or PSU entities, with contract copies for each year.