Gujarat Panchayats And Rural Housing Department Sound System Facility Management Tender Panchn Mahal, Gujarat 2026
Bid Publish Date
10-Sep-2026, 6:02 pm
Bid End Date
21-Sep-2026, 6:00 pm
EMD
₹90,000
Location
Progress
Key Highlights
- • Brand/OEM requirements: Not specified
- • Technical certifications: Not specified
- • Special clauses: 50% contract variation right before and after award
- • Eligibility: Lump-sum FM service provider with capability to manage sound systems in rural Gujarat
- • Warranty/AMC: Not specified
- • Penalties: Not specified; no LD details provided
- • Delivery/installation: Not specified; contingent on contract variation permissions
- • Payment terms: Not specified
Tender Overview
The procurement by the Gujarat Panchayats And Rural Housing Department seeks a lump-sum Facility Management Services contract for a sound system to be provided and serviced at Panchn Mahals, Gujarat 388270. The scope includes consumables to be supplied by the service provider and cost inclusions in the contract. The estimated duration and value are flexible under the 50% option clause, enabling scope adjustments with mutual consent. The equity of lump-sum delivery emphasizes complete service delivery rather than itemized billing. This opportunity targets experienced FM providers capable of managing sound systems in rural administrative environments.
Technical Specifications & Requirements
- Service category: Facility Management Services (Lump Sum) for sound system installation, operation, and maintenance at Panchayats and Rural Housing Department sites in Panchn Mahal, Gujarat.
- Consumables: To be provided by the service provider and included in contract cost.
- EMD: ₹90,000.
- BOQ: No items listed; no detailed itemization available.
- Variation rights: Up to 50% increase/decrease in contract quantity or duration post-award, with service provider consent.
- Delivery/installation cadence: Not specified; contract terms allow scope adjustment within 50% guidance.
- Compliance: Not explicitly defined; bidders should prepare to demonstrate FM capability for sound equipment.
Terms, Conditions & Eligibility
- EMD: ₹90,000 mandatory.
- Variation clause: Buyer can adjust contract scope by up to 50%; post-award acceptance required.
- Lump-sum contract: All consumables included; no BOQ items to be submitted.
- Documentation: Standard bid documents plus evidence of FM capability, prior sound equipment management experience, and financial stability documents as per tender norms.
Key Specifications
-
Product/service: Lump-sum Facility Management Services for sound system
-
Consumables: Included in contract cost
-
EMD: ₹90,000
-
BOQ: No items listed
-
Variation rights: Up to 50% quantity/duration
-
Delivery/installation: Not itemized; governed by contract terms
-
Experience: Demonstrable FM capability for audio systems in similar contexts
Terms & Conditions
-
50% scope/duration variation allowed pre/post award
-
Consumables included; lump-sum pricing
-
EMD of ₹90,000 required
-
No BOQ items; requires demonstration of FM capability
Important Clauses
Payment Terms
Not specified in tender; bidders should anticipate standard lump-sum payment on milestones or completion as per contract
Delivery Schedule
Not specified; contract allows scope adjustments up to 50% with consent
Penalties/Liquidated Damages
No LD details provided; bidders should seek clarity during bid submission
Bidder Eligibility
-
Evidence of facility management experience, especially with audio/sound systems
-
Financial stability documentation
-
GST and PAN compliance
-
Ability to supply consumables within contract cost
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
60
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Facility Management Services - LumpSum Based - SANTRAMPUR TALUKA PANCHAYAT; SOUND SYSTEM AS PER SPECIFICATION; Consumables to be provided by service provider (inclusive in contract cost)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
6
Delivery Details
Delivery Locations
1
Delivery Cities
Mahisagar
Delivery Pincodes
389230
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kirankumar Pargi | 389230,DISTRICT PANCHAYAT LUNAWADA DIST- MAHISAGAR | Mahisagar | Gujarat | 389230 | Project / Lumpsum Based | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
GeM-Bidding-9877888.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Experience certificates for facility management and sound systems
Financial statements / turnover evidence
EMD submission receipt (₹90,000)
Technical bid documents demonstrating FM capability
OEM authorizations (if applicable)
Any prior project completion certificates related to sound systems
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the sound system facility management tender in Panchn Mahals Gujarat 2026?
Bidders should submit the standard FM bid pack with GST, PAN, experience certificates, financial statements, and ₹90,000 EMD. Include proof of sound system management capability and consumables inclusion in the lump-sum price. Ensure compliance with the 50% variation clause and provide project references.
What documents are required for the Panchn Mahal FM tender submission in Gujarat?
Required documents include GST registration, PAN card, last 3 years financial statements, experience certificates in FM for audio systems, EMD receipt of ₹90,000, OEM authorizations if applicable, and technical bid detailing sound system management capabilities.
What are the key terms related to contract quantity variation in Gujarat sound system FM tender?
The buyer may vary contract quantity or duration by as much as 50% before and after award. Any scope expansion requires mutual consent from the service provider, and the revised contract value must remain within the stated variation limit.
What are the consumable inclusion details for the lump-sum FM contract in Gujarat?
Consumables are explicitly included in the contract cost and must be supplied by the service provider. Bidders should itemize typical consumables for sound system operation and maintenance and reflect them in the lump-sum price.
When is the EMD amount and its submission method for this Gujarat tender?
The EMD is ₹90,000. Submission methods typically include online payment or demand draft as per tender portal guidelines; ensure the EMD is valid through the bid opening date and attach the receipt in the bid package.
What is the expected scope of work for sound system management under this Gujarat tender?
Scope includes installation, operation, and maintenance of the sound system with consumables included. Since BOQ is not provided, bidders should demonstrate capability to manage end-to-end audio services within a lump-sum framework and provide ongoing support.
What qualifications enhance eligibility for the Panchn Mahal FM tender 2026 in Gujarat?
Strong FM experience in audio systems, demonstrated project references, financial stability, GST/PAN compliance, and ability to supply consumables within the contract price are key. OEM authorizations may strengthen credibility and ensure compatibility with equipment.
What is the location and governing department for this sound system tender in Gujarat?
Gujarat Panchayats And Rural Housing Department procurement for Panchn Mahals, Gujarat 388270. The project scope relates to facility management services for sound systems in rural administrative facilities under this department.