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GEM

Indian Army Water Cooler & Electrical Equipment Tender Kerala Ernakulam 2025

Bid Publish Date

18-Oct-2025, 1:32 pm

Bid End Date

28-Oct-2025, 2:00 pm

Location

ERNAKULAM , KERALA

Progress

Issue18-Oct-2025, 1:32 pm
AwardPending
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Quantity

103

Category

Water cooler with inbuilt water purifier dispensing Hot normal cold water of capacity 4 ltrs 25 ltrs 25 ltrs with ss 304 grade ozone purification make Crossfeilds Bluestar samsung

Bid Type

Two Packet Bid

Key Highlights

  • • Critical brand/OEM alignment: Manufacturer Authorization required with OEM details
  • • MES registration mandatory for bidder eligibility
  • • Material Test Certificate compulsory; buyer lab will determine acceptance
  • • Delivery option clause allows quantity variation up to 25% at contracted rates
  • • On-site installation at AGE EM III, AGE B/R Alwaye, Kochi, Ernakulam
  • • IS/ISI/IEC safety and electrical standards implied through equipment integration
  • • Cordless remote-controlled split AC units and 5 KVA stabilizer specification
  • • Four-core 4 sqmm PVC insulated copper conductors and ISI marked cables
  • • Lab-tested, OEM-authorized, and MES-registered bidders only

Categories 83

AGITATORS FILTER CANDLES ELECTRICAL WIND MILL ENERGY PROJECT AIR CONDITIONER SOLAR CELLS FITMENT LFH CABLE BILLIARD BALLS PLATFORM SCALE SHIELDED CABLE INVERTER APFC PANEL AWM WIRE ARCHERY BOWS PNEUMATIC STANDALONE AC PIR BOLTS POWER WIRE CABBING EQUIPMENTS COMPRESSOR PTFE WIRE TECHNICAL SERVICES BELL CONTROLLER DRINKING WATER SYSTEM ARNO STARTING CONTACTOR AIR COOLED ENGINE ELECTRICAL PRODUCTS SCBA BUS CABLE RODS WATER LEVEL RECORDER STABILIZER WATER SUPPLY MATERIAL WIRE FUEL PUMP FUME HOODS HARDWARE AND FASTENERS CLAMPS TURBINE PUMPS SOLAR PHOTOVOLTAIC SYSTEM CABLE DUCT SOLAR PV PLANT GAS BURNERS WATER COOLER TRANSITION METALS POWER CONDITIONING CABLE INSTRUMENTATION CABLE STATIC CONVERTERS SPEED DRIVE SYSTEM FIRE BREATHING APPARATUS SOLAR WATER HEATER ELECTRICAL?CONDUIT WATER PIPE LINE SOLAR CHARGER MILITARY VEHICLE CHEMICAL INTERMEDIATES CONDUCTOR COOLER AUTOMOTIVE CABLE SOCKET INSULATED CABLE POWER SOLAR CHARGING UPVC PIPE ALTERNATING PRESSURE SYSTEMS CABLE SUPPLY ALCOHOLS SOLAR FENCE FAN NEON LAMP HYBRID POWER SYSTEM GI PIPE FLEXIBLE CABLE HIGH TENSION PANEL ATM PHENOL FORMALDEHYDE RESIN GLASSWARE COILED CABLE FLOUR MILL GALVANIZED IRON PIPE GINNING OIL

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a comprehensive electrical and cooling equipment package located in ERNAKULAM, KERALA (682001). The scope includes water cooler with inbuilt purifier, hot/cold dispensation up to 4 L, 25 L capacity and 85 L refrigerator units, 2 TR split AC with indoor/outdoor units, stabilizers, MCBs, wiring (4 sqmm PVC copper), GI piping, ceiling fans, modular switches, and related fittings. The purchase appears aligned to on-site installation at AGE EM III, AGE B/R Alwaye, GE NS Kochi. The purchase may include 25% quantity flex and 25% extension at contracted rates, with delivery time linked to the original order timeline. The package demands OEM authorization, MES registration, and material test certificates. A unique emphasis on on-site installation, lab-tested materials, and adherence to vendor qualification norms differentiates this tender.

Technical Specifications & Requirements

  • Broad product categories: water cooler with inbuilt purifier, 85 L refrigerator, 2 TR split AC, voltage stabilizer, MCBs, and electrical cabling.
  • Key electrical fittings and safety: MCB 10 KA, 240V/25 A, 2A MCBs, 240V single core copper conductors, ISI-marked FR cables, and GI piping with clamps.
  • Standards and compliance: Material Test Certificate required; OEM authorization and MES registration mandated; IS/IEC safety compliance implied by equipment integration.
  • Delivery and installation: force majeure style delivery window; installation at AGE EM III, Ernakulam; 4-module 20A MCBs; cordless remotes for AC units; 2 TR capacity ACs with 5 KVA stabilizer.
  • Documentation: firmware and warranty terms, lab test results, and supplier qualifications to be verified.

Terms, Conditions & Eligibility

  • EMD/security details not explicitly stated; bidders must provide standard supplier guarantees.
  • Procurement requires OEM authorization forms and proof of registration with Military Engineering Services (MES).
  • Material Test Certificate to accompany goods; on-site lab checks will determine acceptance.
  • Delivery address and site conditions defined; option to increase quantity by up to 25% during or after contract execution.
  • Payment terms, penalties, and detailed ATC terms to follow per bid documentation.

Key Specifications

  • Water cooler with inbuilt water purifier capable of hot/cold dispensing

  • Refrigerator capacity: 85 L; two-door configuration

  • Air conditioning: 2 TR split unit (indoor/outdoor) with cordless remote

  • Stabilizer: 5 KVA copper-wound, suitable for 2 TR split AC

  • Electrical wiring: 240V single core 4 sqmm PVC copper conductors, 2 runs

  • MCBs: 10 KA rating; 250 V/25 A, 2A MCBs; wiring accessories (GI pipes, clamps, nuts/bolts)

Terms & Conditions

  • Option clause allows ±25% quantity variation at contracted rates

  • Delivery to AGE EM III, Alwaye, Kochi within original or extended period

  • Mandatory MES registration and OEM authorization with bid submission

  • Material Test Certificate required for acceptance; seller to submit with delivery

  • Site installation and commissioning included per ATC terms

Important Clauses

Payment Terms

Payment terms to be defined in ATC; may include advance or milestone-based payments per contract

Delivery Schedule

Delivery shall commence from the last date of original delivery order; additional time calculated if option exercised

Penalties/Liquidated Damages

LD provisions to be defined in the contractual ATC; delivery delays may incur penalties

Bidder Eligibility

  • Must hold MES registration for required goods category

  • Must provide OEM authorization and product-specific certifications

  • Must submit Material Test Certificate and lab-confirmed acceptance criteria

Documents 5

GeM-Bidding-8440011.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Water cooler with inbuilt water purifier dispensing Hot normal cold water of capacity 4 ltrs 25 ltrs 25 ltrs with ss 304 grade ozone purification make Crossfeilds Bluestar samsung Supply fix and commissioning of Water cooler with inbuilt water purifier dispensing dispensing Hot normal cold water of capacity 4 ltrs 25 ltrs 25 ltrs with ss 304 grade with ozone UV pruification and with repurification of storage tank once in atleast 08 hrs with discharge capacity minimum 90 ltrs per hour including making electric connection fresh water pipe line as per the site requirment making suitable arrangement for drain foundation as per OEM making good the disturbed surface and commissioning complete all as specified and directed by Engr in Charge make crossfeilds Bluestar Voltas 31 each ageemi 45
2 Double door refirigeratior wthi 3 shelves of toughened glass matarial capacity 85 ltrs and completed size 340 ltr make LG Bluestar Samsung Supply and fixing Inverter type frost free deca cool technology high gloss finish double door refirigeratior wrthi 3 shelves of toughened glass material having freeser capacity of 85 ltrs and complete size of 340 ltr capacity with minimum 3 star rated suitable to operate at 240 volt power supply complete testing and commissioning all as specified and directed by Engr in Charge Make LG Blue Star Samsung 5 each ageemi 45
3 MCB 4 Module 20A upto 2 ton AC with 16A 3pin S F MCB protected socket 4 module 20A metal base PVC plate white color cover plate suitable for upto 2 Ton AC with 16A 3 Pin top 20A SP MCB 16A Scoket duly concealed on the surface wall including making all electrical connection complete all as specified or as directed by Engr in charge Make Havelles Philips Bajaj 15 each ageemi 45
4 split units indoor outdoor complete with cordless remote control unit with 2 TR capacity Supply and install hi wall split units indoor outdoor complete with cordless remote control unit and with in built air ioniser and plasma filter for better indoor air quality with minimum 4 star rating and EER capacity of 02 TR with fittings drain pipe etc as reqd at site 1 each ageemi 45
5 5 KVA capacity voltage stabilizer copper wounded suitable for 2 TR split AC S F 5 KVA capacity Voltage stabilizer copper wounded suitable for 2 TR split AC automatic operation single phase naturally air cooled indoor type designed for input variation between 170V to 250V with output voltage stabilized at 230V with accuracu of plus minus two and half percentage and speed of correction 8v per second fixed on wall with necessary arrangements complete all as specified and directed by Engr in Charge 1 each ageemi 45
6 Single pole and neutral enclosure with a two pin and earth plug and socket complete MCB 2A 240V Single pole and neutral enclosure with a two pin and earth plug and socket complete with one single pole MCB 20A 240 V and connection complete all as specified 1 each ageemi 45
7 Single core 4 sqmm PVC insulated copper conductor cable FR ISI marked with 2 run S F for submain wiring with 2 runs of single core 4 sqmm PVC insulated copper conductor cable FR ISI marked alongwith 1 run of 4 sqmm copper conductor cable as earth continuty conductor drawn through and including PVC conduit of suitable size concealed note 3 run of PVC wires of 4 sqmm and one run condit will be measured as one unit 35 rm ageemi 45
8 MCB of single pole 10 KA with 240V and current capacity 25 Amp S F 240F 10 KA B curve MCB of single pole and current carrying capacity 25 Amp in MCB DB complete with connection testing and commissioning 2 each ageemi 45
9 Steel GI pipe with nut bolts clamps and necessary fitting M L for preparation of proper arrangement for hanging of ceiling fan using steel GI pipe on ceiling including nut bolts clamps and necessary fittings complete all as specified and directed 2 each job ageemi 45
10 One celing fan point controlled by one switch M L for point witing using ISI marked 1 1 KV grade single core FR LSH flexible cable one celling fan point controlled by one swithch 2 each ageemi 45
11 Modular swithch 1 way 6 A 1 module S F Modular swithch 1 way 6 A 1 module ISI marked complete all as specified and directed 2 each ageemi 45
12 Fan regulator 120W 2 module S F Fan regulator 120W 2 module complete all as specified and directed 2 each ageemi 45
13 Ceiling rose 65 x 65mm three terminal 230V S F Ceiling rose surface bakelite 65x50mm three terminal 230volts AC single phase complete all as specified and as directed 2 each ageemi 45
14 Celling fan 230 V BEE star rated Supply and fixing ceiling fans complete with bldes down rods electronic regulator and accessories 230V 1200mm sweep min air delivery 210CFM with service value 6 BEE five star rated with brushless directed current motor 2 each ageemi 45

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar electrical and cooling equipment supply

4

Financial statements demonstrating financial stability

5

EMD submission proof (as applicable by MES guidance)

6

OEM authorization letter or manufacturer authorization form

7

Material Test Certificate for supplied items

8

MES registration proof as of bid opening date

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for Indian Army water cooler tender in Kerala 2025

Bid submission requires MES registration, OEM authorization, and Material Test Certificate. Ensure GST, PAN, and financial statements are ready. The tender permits up to 25% quantity variation and extension at contracted rates; delivery is to AGE EM III, Alwaye, Kochi. Follow ATC terms for payment and penalties.

What documents are required for MES registered supplier in Ernakulam tenders

Submit GST certificate, PAN, experience certificates, financial statements, OEM authorization, and Material Test Certificate. Also provide MES registration proof and supplier capability documents. Ensure all certificates accompany the bid to avoid rejection per bid conditions.

What are the technical specifications for AC and water cooler packages

Package includes 2 TR split AC with cordless remote, 5 KVA stabilizer, and water cooler with inbuilt purifier. 85 L refrigerator and 4 sqmm PVC copper cables are required. MCBs must be 10 KA rated, 240V systems, with ISI-marked cables and GI fittings.

When is delivery required for the Ernakulam procurement

Delivery is aligned with the original delivery order date; option to extend is calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days, with potential extension up to the original delivery period as per option clause.

What is the impact of the 25% quantity option clause

The purchaser may increase or decrease quantity up to 25% at contract signing and during the currency of the contract at contracted rates. Additional time is calculated based on the increased quantity, ensuring minimum 30 days delta, with extended delivery timelines.

Which certifications and standards are required for acceptance

Material Test Certificate is mandatory; OEM authorization and MES registration are required. Equipment should comply with safety standards implied by IS/IEC framework and ISI marking for electrical components, with buyer-lab verification for acceptance.

What are the payment terms for this procurement

ATC terms will define payment milestones; bidders should anticipate standard government terms potentially including advance and milestone-based payments upon delivery and commissioning, with final payment subject to acceptance by the buyer's lab results.

Where should installation and commissioning occur for the items

Installation and commissioning are to be performed at AGE EM III, AGE B/R Alwaye, GE NS Kochi, Ernakulam, with on-site verification of electrical and cooling equipment against Material Test Certificates and OEM specifications.