Indian Army Air Conditioning System Procurement for Ration Stores Kamrup Assam 2026 - Installation, Servicing & Maintenance Standard
Progress
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for the procurement, installation, servicing and maintenance of Air Conditioning systems for Ration Stores located in Kamrup, Assam 781001. The scope covers AC equipment installation, ongoing servicing and maintenance for ration store facilities. While no BOQ items are listed, the procurement is subject to an option clause allowing up to 25% quantity variation at contract award and during the currency of the contract. Bidders must ensure readiness to meet extended delivery timelines linked to option orders and comply with GST invoicing via GeM. The opportunity is geographically focused on the Kamrup district and targets bidders capable of end-to-end AC solutions for government ration store infrastructure.
Technical Specifications & Requirements
- Product/service: Air Conditioning systems including installation, servicing and maintenance for ration store facilities.
- Location: Kamrup, Assam 781001; scope covers government ration store premises.
- Key procurement attributes: end-to-end AC solution, installation, ongoing service support, and maintenance.
- Delivery/installation considerations: delivery period aligned to original delivery order with possible extension via option clause; ensure compatibility with government procurement processes and GeM invoicing.
- Documentation expectations: bidders should be prepared to demonstrate capability for on-site installation, preventive maintenance contracts, and post-warranty support as part of the bid.
- Distinctive requirement: adherence to formal option-based quantity adjustments up to 25% and associated delivery timing adjustments.
- Compliance context: ensure readiness for GeM portal invoicing and GST compliance during contract execution.
Terms, Conditions & Eligibility
- EMD not specified in the provided data; bidders must verify applicability during bid submission.
- Option Clause: up to 25% quantity increase/decrease at contract and during currency, with delivery timing calculated as (additional/original) × original period, minimum 30 days.
- Documentation to upload: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank; Non-Disclosure Declaration on bidder letterhead; GST invoice scans and GST portal payment screenshot.
- Financial standing: no liquidation, court receivership or bankruptcy; upload undertaking.
- Compliance: upload all certificates/documents as required; non-submission may lead to rejection.
Key Specifications
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- Product/Service: Air Conditioning systems for ration stores, including installation, servicing and maintenance
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- Location: Kamrup, Assam 781001
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- Quantity/Scope: not specified; quantity flexibility up to 25% via option clause
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- Delivery/Delivery extension: periods adjusted by formula: (additional quantity ÷ original quantity) × original delivery period, minimum 30 days
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- Standards/Certifications: not explicitly specified in data; bidders should reference applicable IS/ISO standards as applicable to government AC installations
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- Billing: GST-compliant invoicing on GeM portal
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- Documentation: PAN, GSTIN, EFT mandate, NDA, etc.
Terms & Conditions
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Option Clause allows ±25% quantity variation at contract and during currency
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Delivery periods adjusted based on option clause with minimum 30 days
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GST invoicing and GeM portal payment documentation mandatory
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PAN, GSTIN, cancelled cheque, EFT mandate required with bid
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Non-disclosure agreement to be uploaded on bidder letterhead
Important Clauses
Payment Terms
GST-compliant invoicing on GeM portal; payment terms to be confirmed in ATC/contract
Delivery Schedule
Delivery period may be extended under option clause; calculated as (additional/original) × original delivery period, min 30 days
Penalties/Liquidated Damages
Penalties, if any, will be specified in the final bid/ATC; ensure compliance with delivery milestones
Bidder Eligibility
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No liquidation, court receivership, or bankruptcy
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Ability to submit PAN, GSTIN, EFT Mandate and NDA
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Experience in AC installation/maintenance for government facilities (preferred)
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
5
Past Performance
10 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Procurement, Installation, Servicing and Maintainance of Air Conditioning System for Ration Stores
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
KAMRUP
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | KAMRUP | KAMRUP | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9980129.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate certified by Bank
Non-Disclosure Declaration on bidder letterhead
GST invoice scan and GST portal payment screenshot
Any certificates/documents specified in bid document/ATC/Corrigendum
Frequently Asked Questions
Key insights about ASSAM tender market
What documents are required for the AC tender in Kamrup Assam 2026?
Bidders must submit PAN Card, GSTIN, a Cancelled Cheque, and an EFT Mandate certified by the bank, plus a Non-Disclosure Declaration on letterhead and GST invoice scans with GeM payment screenshot. Additional certificates listed in the ATC must be uploaded to avoid rejection.
How does the 25% quantity option affect delivery in this tender?
The option clause permits up to 25% variation in ordered quantity at contract award and during the contract. Delivery timing for extra quantity is calculated as (additional ÷ original) × original delivery period, with a minimum of 30 days. Bidder must plan inventory accordingly.
What is the payment process for GeM-based AC procurement in Assam?
Invoices must be GST-compliant and uploaded on the GeM portal with GST payment confirmation. Payment terms are defined in the final contract/ATC; bidders should ensure readiness to provide GST invoicing and portal verification to enable timely payments.
What are the minimum eligibility criteria for government AC installations in this bid?
Bidders must demonstrate solid financial standing (no liquidation or bankruptcy), provide PAN/GST, and NDA. Preference may be given for prior experience in AC installation/maintenance for government ration-store facilities, with capacity to meet GeM and GST requirements.
What delivery considerations apply to ration-store AC systems in this procurement?
Delivery is aligned to the original delivery order with possible extension for option quantity. Additional time is computed as described above, ensuring synchronization with ration-store operations and site readiness in Kamrup, Assam.
Which standards or certifications are required for this Army AC tender?
Explicit standards are not listed in the provided data; bidders should ensure compliance with applicable IS/ISO standards for government AC installations and attach any relevant certifications requested in the ATC or bid documents.
How to prepare for GeM invoicing and GST verification for this tender?
Prepare GST invoice scans and obtain a GST portal payment screenshot. Ensure your GeM profile reflects current GST details, and attach supporting documents in the bid submission as required by the ATC to prevent rejection.
When will the assessment of documents occur for the Kamrup AC tender?
Bid submissions must include all mandatory documents (PAN, GST, EFT mandate, NDA). The buyer reserves the right to reject bids missing any required certificates/documents specified in the Bid document, ATC, or corrigenda.