East Coast Railway Gateman Outsourcing Tender Khordha Odisha FOR Ex-Servicemen Deployment 2027
Progress
Tender Overview
The East Coast Railway invites bids for outsourcing Ex-Servicemen as Gatemen (Track Maintainer) in the Khurda Road Division, Odisha (PIN 751001) on a contract basis until 31 December 2027. Estimated contract value is ₹50,263,916 with an EMD of ₹401,320. The project scopes deployment of ESM security personnel in civil engineering operations, aligning with DG Resettlement empanelment or state ESM corporations. A 25% option clause allows scope/duration adjustments. This opportunity targets bidders capable of delivering disciplined, security-sensitive manning across railway premises in Khordha. Unique aspects include strict eligibility tied to prior similar deployments and robust financial/operational capability.
Technical Specifications & Requirements
- No formal BOQ items published; incumbent requirement focuses on skilled deployment of Ex-Servicemen as Gatemen.
- Key qualification: minimum of one similar contract worth ≥ 35% of estimated bid value completed in last 3 financial years, with completion certificates.
- Financial criteria: annual turnover ≥ 1.5x of bid value across last 3 years plus current year; liquidity adequate to cover 5% of bid value.
- Required documentation and proof of ongoing payments for similar projects to be submitted with bid; no installation work scope published.
- Contract period through 31 December 2027 with potential 25% variation in quantity or duration per ATC and 25% scope expansion for lumpsum services.
Terms, Conditions & Eligibility
- EMD: ₹401,320.
- Experience: at least one similar single contract in last 3 financial years; 35% of estimated value; proof via completion certificates and nature/scope details.
- Financial standing: turnover ≥ ₹75,392,887. (1.5x of ₹50,263,916) and liquidity sufficiency at 5% of bid value.
- Payment and delivery terms aligned to standard government outsourcing; bidders must meet mandatory eligibility criteria to avoid bid rejection. Ownership of DG Resettlement or state ESM Corporation affiliations may be considered advantageous.
Key Specifications
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Product/Service: Outsourcing Ex-Servicemen Gatemen (Track Maintainer) for East Coast Railway, Khordha Road Division, Odisha.
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Estimated Contract Value: ₹50,263,916; EMD: ₹401,320.
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Eligibility: One similar contract in last 3 financial years at least 35% of estimated bid value; ongoing payments evidence required.
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Financial: Turnover ≥ ₹75,395,874 over 3 years (1.5x bid value); liquidity ≥ ₹2,513,196 (5% of bid value).
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Duration: Contract up to 31-12-2027; option to extend/dilate up to 25% per ATC/contract.
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No BOQ items available; scope focuses on deployment and management of Ex-Servicemen Gatemen.
Terms & Conditions
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EMD: ₹401,320; submission with bid.
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Eligibility: 35% of estimated value in similar work; 3-year horizon.
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Financials: turnover 1.5x bid value; 5% liquidity prerequisite.
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Duration: up to 31-Dec-2027; 25% quantity/duration flex.
Important Clauses
Payment Terms
Standard government outsourcing terms; details aligned to tender; ensure timely payment within agreed milestones.
Delivery Schedule
Contract duration through 31 December 2027 with option to extend by up to 25% subject to ATC and performance.
Penalties/Liquidated Damages
LD provisions to be applied for non-performance; exact rates not disclosed in available data.
Bidder Eligibility
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At least one similar ex-servicemen deployment contract completed in last 3 financial years
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Turnover ≥ 1.5x of estimated bid value over three years
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Liquidity capacity ≥ 5% of bid value and supporting financial documents
Tender Data
Bid Details
Quantity
1
Similar Category
Manpower Outsourcing Services - Minimum wage
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Outsourcing for engagement of Ex- Servicemen as Gateman (Track maintainer) in civil engineering department of khurda Road Division on contract basis for a period upto 31st Dec 2027
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
18
Delivery Details
Delivery Locations
1
Delivery Cities
Khordha
Delivery Pincodes
752050
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Avdhesh Kumar Jaisya | 752050,DRM Building, East Coast Railway, Near Khurda Road Railway Station Post- Jatni, Dist- Khordha -752050 contact No- 06742372658 | Khordha | Odisha | 752050 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 10
GeM-Bidding-9914876.pdf
Main Document
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
Experience Criteria
Bidder Turnover
Certificate (Requested in ATC)
Additional Doc 1 (Requested in ATC)
Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for East Coast Railway Gateman outsourcing in Odisha 2027?
Bidders must meet eligibility: 35% of bid value in a similar contract, turnover ≥ 1.5x bid value, liquidity ≥ 5% of bid value, and provide completion certificates for prior work. Submit EMD ₹401,320 and proof of ongoing payments for similar engagements with the bid.
What documents are required for gateman outsourcing tender in Khordha?
Prepare GST registration, PAN, audited balance sheet, turnover proof, completion certificates, DGR empanelment or ESM affiliation proofs, bank statements or credit lines, and EMD documents totaling ₹401,320. Include OEM authorizations if applicable.
What are the payment terms for East Coast Railway outsourcing contract?
Payment terms follow standard government practice; milestone-based or monthly payments against submitted bills. Ensure timely submission of invoices with required completion certificates and compliance certificates to avoid payment delays.
What is the contract duration and renewal option for this tender?
Initial contract runs through 31 December 2027. The Buyer may extend duration or quantity by up to 25% at issue and post-issuance, subject to ATC provisions and provider consent.
What constitutes a similar contract for eligibility in this Odisha tender?
A similar contract deploys Ex-Servicemen for security/monitoring roles in government or PSU setups, or traffic/guard duties at government installations, with DG Resettlement empanelments or state ESM agencies.
What is the EMD amount and its submission method for this bid?
EMD is ₹401,320. Submit via online payment or Demand Draft as per tender guidelines, along with Bid Security documents and proof of eligibility to participate in the bidding process.
Which standards or certifications are required for this Gateman contract?
While explicit standards aren’t listed, eligibility relies on DG Resettlement (DGR) empanelment or state ESM affiliations, and financial/completion certificates; bidders should demonstrate reliability and prior security deployment experience.
Where can bidders find the BOQ or scope specifics for this tender?
BOQ items are not published in the provided data; bidders should rely on the eligibility criteria and contractual terms to shape their service deployment plan and submit detailed deployment matrices with bid.