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Punjab National Bank Note Sorting Machines (V2) Tender 2025 in India with Sorting Technology Standards

Bid Publish Date

29-Dec-2025, 8:38 am

Bid End Date

12-Jan-2026, 9:00 am

Location

UJJAIN , MADHYA PRADESH

Latest Corrigendum Available

Progress

Issue29-Dec-2025, 8:38 am
Corrigendum08-Jan-2026
AwardPending
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Quantity

4

Bid Type

Two Packet Bid

Categories 1

POTATO

Tender Overview

Punjab National Bank seeks procurement of Note Sorting Machines (V2) for banking operations, with details like machine configuration, hopper capacity, sorting modes, authentication speed, and post-warranty support. The BOQ contains no itemized quantities, while a 25% quantity option clause allows expansion during contract execution. The buyer emphasizes installation, training, and test certifications, with emphasis on on-site commissioning and comprehensive warranty services. Procurement location is not specified, but the focus remains on high-accuracy currency sorting with robust test reports and conformity to governing specifications.

Technical Specifications & Requirements

  • Category: Features and Performance; Detection Technology; Display; Stacker configurations (Stacker + Reject Stackers)
  • Capacities: Minimum hopper/feeding capacity, minimum per-stacker and per-reject-stacker notes (exact numbers not disclosed)
  • Sorting: Mode/type of sorting, sorting features, and processing speed (notes per minute) with serial-number processing
  • Additional features: Additional accessories, test certifications, and buyer-specific requirements
  • Compliance: Availability of test certifications; supplier must provide installation and commissioning within supply scope; training, demonstration, and minimum free service period included
  • Lab/testing: Type of lab for product conformity testing to governing specifications; references the need for ISI/ISO-like conformity where applicable

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% at contract delivery; extended delivery time calculated as (additional quantity/original quantity) × original delivery period with minimum 30 days
  • Delivery: Delivery period linked to final order; extended delivery may apply
  • Documentation: Standard bid documents including GST, PAN, experience, financial statements, EMD, technical compliance, OEM authorizations
  • Warranty & Service: Comprehensive warranty, post-warranty support, and commissioning included; training and demonstration included
  • Compliance: Bidders must comply with the stated terms and demonstrate capability for on-site installation and Commissioning; risk-sharing clauses apply

Key Specifications

  • Note Sorting Machines (V2) with sorting, authentication, and serial-number processing

  • Minimum hopper capacity and per-stackers capacity (numbers not disclosed in data)

  • Stacker + Reject Stacker configuration

  • Display and user interface specifications

  • Detection technology and authenticity verification

  • Testing and conformity certifications (lab type unspecified)

  • Installation, commissioning, and training included

Terms & Conditions

  • 25% quantity flex clause during order and currency

  • Delivery period linked to original and extended periods with minimum 30 days

  • EMD and essential documents required for bid submission

  • On-site installation, training, and post-warranty support included

Important Clauses

Payment Terms

Not explicitly stated; standard government tender terms would apply, including schedule of payments tied to delivery and acceptance

Delivery Schedule

Delivery starts from last date of original delivery order; extended delivery when option clause exercised; minimum 30 days for extra time

Penalties/Liquidated Damages

Not specified in data; likely to be penalties for late delivery as per standard procurement terms

Bidder Eligibility

  • Experience in supplying banking equipment or currency handling machines

  • Financial capacity to support bid value (turnover not specified)

  • Compliance with OEM authorizations and service capabilities for installation

Past Similar Tenders (Historical Results)

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description and Purpose of Machine A note sorting machine, or currency sorting machine, is a machine that sorts and counts notes with high efficiency and accuracy. These machines can sort notes based on denomination, authenticity, condition, and various other criteria.
Generic Construction The note sorting machine will feature an aesthetically pleasing design and robust construction, ensuring it remains stable and undistorted during operation. All rotating and moving parts will operate smoothly and securely. Key components of the note sorting machine include an appropriate motor, various sensors such as UV, Twin CIS and others as desired in the machine etc with some gear, belts, housing, and output stackers/pockets depending upon the size of the machine for sorted notes and rejected notes. The machine is equipped with necessary safety devices to prevent accidents during use.
Generic Governing Specifications Generally Confirming to IS 18663
Features and Performance Detection Technology Twin CIS (Contact Image Scanner)/Coloured Twin CIS (Contact Image Scanner) +UV (Ultra-Violet Light/Fluorescent Scanner) + IR (Infra Red Scanner) + MG (Magnetic Sensor) + Thickness Sensor
Features and Performance Display Touch Screen LCD/LED, LCD/LED with Suitable Keypad
Features and Performance Number of Stackers / Machine Configuration (Stacker+Reject Stacker) 2+1
Features and Performance Minimum Hopper/Feeding Capacity (Minimum Number of Currency Notes) 500, 1000
Features and Performance Minimum Each Stacker Capacity expect Reject Stacker (Minimum Number of Currency Notes) 100, 250, 500
Features and Performance Minimum Each Reject Stacker Capacity (Minimum Number of Currency Notes) 100, 250, 500
Features and Performance Mode / Type of Sorting Single Mode / First Note Recognition Sorting, Mixed Mode / Denomination Sorting, Fitness Mode / Sorting, Counting Mode
Features and Performance Sorting Features Orientation Sorting, Batching Arrangement, Face Sorting, Fake Note Detection, Serial Number Search
Features and Performance Processing Speed (Authentication/Fitness Sorting with Serial Number Processing) (Number of Currency Notes/Minutes) Minimum 800 Notes per Minute, Minimum 1000 Notes per Minute, Minimum 1200 Notes per Minute Or higher
Features and Performance Additional Features of the Machine Record Serial Number of the Processed Currency Notes, Identification of Currency Notes issued prior to 2005, Strapping / Bundling of Currency Notes, Supporting Communication with commonly available Operating Systems Windows/ Linux/ IOS etc.
Features and Performance Additional Accessories Additional Display, Printer, NA
Buyer Specific Requirements Other requirements As per buyer added ATC/ASOW if any (The ATC/ASOW/additional requirement shall be complement to the existing Category specifications. Any stipulation which are directly contradictory to the category specifications be considered as null and void. Any bid having contradictory specifications/ATC will be liable to cancelled)
Buyer Specific Requirements Available Test Certifications of the Machine Speed Test Certificate, Consistency/ Repeatability Test Certificate, Stress Test Certificate, NA
Service, Warranty, Installation and Commissioning Service, Warranty, Installation and Commissioning 1 year from the date of satisfactory commissioning of the machine
Service, Warranty, Installation and Commissioning Installation and Commissioning inclusive in the scope of supply Yes
Service, Warranty, Installation and Commissioning Training and Demonstration The installation and demonstration of the machine at the consignee place shall be carried out as part of installation and commissioning
Service, Warranty, Installation and Commissioning Minimum Free Services during Comprehensive warranty / CMC / AMC for complete unit 2 nos. per year, 4 nos. per year
Service, Warranty, Installation and Commissioning Post warranty support Agree to provide all supports and spares etc including CMC / AMC as per independent contract if placed by the buyer for 7 years from the date of commissioning
Certification / Test Report Type of lab which carried out Test of Complete Product to prove the conformity of product as per Governing Specification OEM/ Govt. Lab/ NABL Accredited Lab

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar Note Sorting Machine supply

4

Financial statements (last 3 years)

5

EMD / security deposit document

6

Technical bid documents showing compliance with machine features

7

OEM authorization if bidding as dealer/partner

8

Installation, commissioning and training plan

Corrigendum Updates

1 Update
#1

Update

08-Jan-2026

Extended Deadline

12-Jan-2026, 9:00 am

Opening Date

12-Jan-2026, 9:30 am

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the Note Sorting Machines V2 tender in India

Bidders should prepare GST registration, PAN, experience certificates, financial statements, and EMD, plus OEM authorizations. Ensure installation and commissioning plans, training, and test certifications are included. Submit technical bid detailing detection technology, stacker configuration, and processing speed; ensure compliance with governing specifications.

What documents are required for PNB note sorting equipment tender in 2025

Required documents include GST certificate, PAN card, experience certificates for currency sorting equipment, financial statements, EMD deposit, technical bid with conformity certificates, OEM authorizations if bidding as a dealer, and an installation/commissioning plan with training schedule.

What are the technical specifications for the V2 sorting machines in this tender

Expected specs cover detection technology, display, stacker and reject stacker configurations, hopper capacity, per-stack capacity, authentication speed, serial-number processing, and additional accessories. Specific numeric values are not disclosed in the data; bidders should provide compliant configurations and test reports.

When is the delivery timeline for the Note Sorting Machines tender in Punjab

Delivery timing begins after the original delivery order and may extend under the option clause. If quantity increases, the additional time is calculated as (additional/original) × original period, with a minimum of 30 days. Ensure explicit delivery milestones in the bid.

What are the EMD requirements for the PNB currency sorting machine bid

EMD details are not specified in the data. Bidders should anticipate standard EMD submission with the bid as per bank procurement norms and provide security deposit as required by the tender terms.

What installation and post-warranty support are required for this tender

Scope includes installation, commissioning, training, and demonstration within the supply. Minimum free services during warranty/CMC/AMC for the entire unit should be offered, along with post-warranty support terms and service levels.

What testing laboratory standards are expected for conformity of the machine

The tender requires 'Test Certifications of the Machine' and specifies a lab type; bidders should provide conformity test reports from a recognized lab verifying compliance with governing specifications and performance criteria.

What is the role of OEM authorizations in the bidding process for PNB

If bidding as an authorized dealer, provide OEM authorization letters demonstrating the right to supply, install, and service Note Sorting Machines, plus access to manufacturer technical support and spare parts during warranty and after.