Hindustan Petroleum Corporation Ltd Lube Oil Filter DR2W133759IM Tender Visakhapatnam Andhra Pradesh 2026
Bid Publish Date
19-Oct-2026, 9:24 am
Bid End Date
29-Oct-2026, 3:00 pm
Location
Progress
Key Highlights
- • Flexible quantity variation up to 25% with extension rules
- • GST reimbursement policy: actuals or lower of applicable rates
- • Vendor Code Creation requires PAN, GSTIN, cancelled cheque, EFT mandate
- • Invoicing to be raised in consignee name with GSTIN of consignee
- • Scope limited to supply of goods (no installation/services)
- • ATC document uploaded by buyer may contain additional terms
- • No BOQ items available; seek clarification on exact quantities
Tender Overview
Organization: Hindustan Petroleum Corporation Ltd. Product: Lube Oil Filter with code DR2W133759IM. Location: Visakhapatnam, Andhra Pradesh (530001). Scope: Supply of goods only; delivery terms governed by option clause permitting up to 25% quantity variation and extension rules. Estimated value and exact quantities are not disclosed; bidders must assume standard government procurement risk and price competitiveness. The tender emphasizes GST compliance by bidders and requires vendor-code creation documents, including PAN, GSTIN, cancelled cheque, and EFT mandate. A key differentiator is the contract’s flexible quantity provisions and delivery scheduling linked to last delivery order date, with minimum extension rules. Unique aspect: ATC/ATC-like terms uploaded by Buyer; scope remains “Only supply of Goods.”
Technical Specifications & Requirements
- Product name/ID: Lube Oil Filter DR2W133759IM
- No technical specifications provided in the tender data. Therefore, evaluators will rely on supplier-provided compliance data and any accompanying ATC documentation. The scope clause indicates a goods-only supply contract with delivery obligations tied to original delivery period and the option clause. Bidders should prepare to demonstrate basic quality conformance, invoicing accuracy, and GST handling aligned to consignee GSTIN. Estimated value and exact item count are not disclosed, necessitating clarifications during bid stage.
- If available, bidders should attach OEM or supplier certifications demonstrating product compatibility with HPCL engine/lubrication systems and IS/ISO requirements as applicable to lube filters.
Terms, Conditions & Eligibility
- EMD / Security: Not specified in provided data; bidders should confirm requirement during bid submission.
- Delivery Terms: Delivery period begins from the last date of original delivery order; quantity changes up to 25% are permissible; extended time calculated as (Increase in quantity / Original quantity) × Original delivery period, minimum 30 days.
- GST: Bidder bears GST; reimbursement as actuals or applicable rate, whichever lower, subject to quoted GST percentage.
- Documentation for Vendor Code: Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
- Invoicing: Invoice must be raised in the name of the consignee with the consignee GSTIN.
- Scope: Bid price must include all costs for the supply of goods; no services included.
- ATC/Contract Terms: Buyer-uploaded ATC document governs terms; bidders should review for any additional clauses.
- BOQ: No items listed; confirm itemization during bid clarification.
Key Specifications
-
Product/service names: Lube Oil Filter DR2W133759IM
-
Quantities: Not disclosed; prepare for standard bulk supply
-
EMD/Estimated value: Not disclosed in data
-
Experience: Not specified
-
Quality/compliance: Align with consignee GSTIN invoicing; review ATC for standards
Terms & Conditions
-
Delivery: 25% quantity variation allowed; time extensions minimum 30 days
-
GST: Bidder bears GST; reimbursement as actuals or applicable rate
-
Documentation: PAN, GSTIN, cancelled cheque, EFT mandate required
-
Invoicing: Invoices to consignee with GSTIN of consignee
-
Scope: Goods-only supply; no installation or service components
Important Clauses
Payment Terms
GST handling by bidder; reimbursement at actuals or lower rate; no explicit advance or milestone terms provided
Delivery Schedule
Delivery period starts from last date of original delivery order; option quantity adjustments up to 25%; extended duration formula with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should seek ATC clarification for LD provisions
Bidder Eligibility
-
Eligibility for vendor-code creation including PAN and GSTIN submission
-
Ability to supply goods-only Lube Oil Filters to Visakhapatnam, Andhra Pradesh
-
Compliance with invoicing in consignee name and GSTIN
Tender Data
Bid Details
Quantity
8
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Lube Oil Filter - DR2W133759IM
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
15
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
112
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Devaram Nitish Reddy | 530011,HPCL, Visakh Refinery, Refinery Warehouse, Malkapuram, Visakhapatnam - 530011 | Visakhapatanam | Andhra Pradesh | 530011 | 8 | 112 | - |
Authority Records
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Documents 5
GeM-Bidding-10042473.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
PAN Card copy
GSTIN certificate copy
Cancelled cheque
Bank-certified EFT mandate
Any OEM authorization or product compliance certificates (if available)
Invoices and proof of past supply (if requested in ATC)
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for HPCL lube oil filter tender in Visakhapatnam 2026?
To bid on the HPCL lube oil filter tender in Visakhapatnam, ensure you can supply the goods only, prepare GSTIN and PAN, provide cancelled cheque and EFT mandate for vendor code creation, and be ready to comply with the 25% quantity variation and minimum 30-day extension rules.
What documents are required for HPCL vendor-code creation in Andhra Pradesh?
Submit PAN Card copy, GSTIN certificate, cancelled cheque, and bank-certified EFT mandate. If available, include OEM authorizations or product compliance certificates to strengthen the bid and demonstrate genuine capability to supply DR2W133759IM filters.
What is the delivery extension policy for HPCL filter supply contracts?
Delivery extensions apply when quantities increase up to 25% of the contracted quantity. Extended time is calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum extension of 30 days, and may extend to the original delivery period.
What invoicing requirements must bidders meet for HPCL procurements?
Invoices must be raised in the consignee’s name and include the consignee GSTIN. This ensures GST compliance and proper tax treatment under the supply-only contract for DR2W133759IM filters.
Are there any BOQ items or exact quantities published for this tender?
No BOQ items are listed in the tender data. Bidders should seek clarification from HPCL during the bid stage and prepare to bid on a supply-only basis with contingent quantities.
What are the GST implications for the HPCL lube filter tender in 2026?
GST is the bidder’s responsibility; reimbursement will be at actuals or the lower of applicable rates, subject to the quoted GST percentage. Ensure GSTIN is valid and aligned with consignee GSTIN for invoicing.