Procurement Opportunity: WHITE ASBESTOS PUTTY IN 01 KG PACK-88303048130_1_1000070807_UOM_KG,SUPER CLEANER IN SELF SPRAY AERO in KORAPUT, ODISHA

Q1: How to participate in the Ministry of Mines tender for white asbestos putty in Odisha?
To participate, you must register on the GeM portal, submit your bid along with the necessary documents, including your manufacturing or supply certification and EMD. Ensure your company is registered as per Udyam or relevant classification, and upload all required compliance documents. Bidders should review the bid schedule, scope, and specifications carefully. The process involves item-wise evaluation, and separate L1 prices will be determined for each schedule. For professional GeM registration support, visit TenderAI GeM Profile Registration. Meeting the deadline of August 2, 2025, is critical, so prepare all documentation and quotations well in advance.

Q2: What are the eligibility criteria for small enterprises bidding on the Odisha government tender for industrial consumables?
Small enterprises, including MSMEs and startups, are encouraged to participate. They must be registered on the Udyam portal and provide valid proof of registration. MSE benefit criteria include exemption from EMD and purchase preferences. The bidder must be a manufacturer or authorized service provider for the offered products and upload supporting documents during bid submission. Eligibility is also subject to meeting quality standards such as IS 17545 for asbestos-based products. For detailed guidelines, refer to the public procurement policy here. Ensure compliance by submitting the necessary certifications for preferential treatment.

Q3: How can I verify the specifications and standards for the products listed in this tender?
Review the detailed BoQ (Bill of Quantities) and technical specifications uploaded on the GeM portal, including IS standards applicable for asbestos-based products like putty. Bidders should ensure their products meet or exceed these standards and provide supporting documents, certifications, or test reports during submission. For high-confidence verification, consider consulting with certified testing agencies or quality assurance consultants. TenderAI can assist in verifying product compliance and preparing technical documents for submission.

Q4: What is the process for bid evaluation and determining the winning bidder in this tender?
Bid evaluation is conducted item-wise based on the lowest quoted price (L1) for each schedule. Each schedule's scope is evaluated separately, and suppliers must submit competitive bids with supporting documents for technical compliance. The bidder offering the technically compliant bid at the lowest price for a particular schedule wins that part of the contract. MSE and Make-in-India bid preferences are also applicable, offering an advantage for eligible bidders. Regular follow-ups on the GeM portal and ensuring timely submission increase winning chances.

Q5: How do I handle the EMD and performance security for this government tender?
The initial EMD for the primary schedule is INR 500, payable through designated bank accounts (State Bank of India). Multiple schedules specify different EMD amounts, which must be submitted before the bid deadline. After award, a performance security (EPBG) is required if applicable, based on the bid amount and scope. Always ensure the bank guarantees are valid, in favor of the designated beneficiary (Alumina Refinery, NALCO). For step-by-step guidance on EMD and security submission, consult TenderAI services or GeM portal guidelines.

Q6: What are the major challenges in bidding for industrial consumables tenders in Odisha?
Due to logistical and environmental conditions, timely delivery and quality compliance are the primary challenges. Navigating the bid documentation and ensuring all statutory and technical certifications are in place is also critical. Many suppliers face difficulties in understanding bid evaluation criteria, especially for item-wise evaluation and preferences. Limited awareness about public procurement policies and local content requirements can impact bid success. Engaging a professional facilitator through TenderAI can simplify these challenges and improve your chances.

Q7: What are the benefits of registering on the GeM portal for this tender?
Registration on GeM simplifies procurement processes, allowing direct bid participation, document upload, and payment transactions. It enables access to true market prices, bid status updates, and compliance checks, increasing transparency. For small vendors, GeM offers enhanced visibility and opportunities for buy-backs and repeat orders. Additionally, registration streamlines adherence to quality and certification standards required by government tenders. For seamless registration, visit TenderAI GeM Profile Registration.

Q8: How can small and medium enterprises leverage this tender for growth?
MSEs and startups should capitalize on the purchase preferences and EMD exemptions available. By conforming to the specified standards and offering competitive quotations, they can secure a share of this large procurement. Building relationships with local suppliers, complying with Make-in-India policies, and showcasing quality certifications can establish a long-term supply partnership with government organizations. Participating in such tenders through professional guidance from TenderAI can enhance bid quality and increase success rates over time.

Q9: What are the logistical considerations for delivering supplies to Odisha's Alumina Refinery?
Suppliers should plan for regional transportation challenges, including weather disruptions, infrastructure limitations, and remote access issues. Ensuring timely procurement, warehousing, and adherence to delivery schedules is critical. Qualitative packaging and safety measures must meet the refinery's standards. Communicating with the designated logistics coordinator and maintaining flexibility during unforeseen delays will help ensure smooth operations. Engagement with experienced logistics providers and detailed planning will optimize delivery timelines.

Q10: How can I ensure my bid complies with all quality, safety, and environmental standards?
Review the specific standards applicable, such as IS 17545 for asbestos-based products. Prepare updated test certificates, safety data sheets, and compliance documents for upload on GeM. Conduct internal audits or third-party testing if required. Additionally, stay updated on environmental protection norms and transportation safety regulations. Collaborate with certified laboratories for product testing and regularly review bid documentation to align with the tender’s quality policies. TenderAI services can assist in verifying documentation and ensuring compliance.

This comprehensive overview aims to empower Indian businesses and suppliers to actively participate and succeed in this major government tender for industrial consumables in Odisha. For tailored assistance, bid preparation, and registration support, visit TenderAI GeM Profile Registration.