Indian Army Department of Military Affairs Vehicle Spare Parts Tender Sonitpur Assam ISO 9001 2026
Progress
Key Highlights
- • ISO 9001 certification required for bidder or OEM
- • 25% quantity variation permitted under option clause
- • Dedicated toll-free service support required for bidders/OEM
- • 12 item BOQ with automotive electrical/mechanical components
- • Delivery period adjustments calculated with minimum 30 days
- • Supply to Sonitpur, Assam
- • No explicit EMD amount specified in data; adhere to standard DMF procurement norms
- • Items include field coils, clutch assemblies, bearings, AVR, hour meter, filters
Tender Overview
The Indian Army through the Department Of Military Affairs invites bids for a bundle of vehicle components including Main Field Coil, Aux Field Coil, Clutch Assembly, Self Pinion, Self Carbon, Hour Meter, Fuel Filter, AVR, Pressure Plate, Clutch Plate, Release Bearing, Pilot Bearing. Although exact quantities are not disclosed, the BOQ lists 12 items within a single procurement scope in Sonitpur, Assam (784001), with an emphasis on standardization via ISO 9001 certification. The tender emphasizes controlled quantity flexibility up to 25% and an adaptive delivery window tied to the original delivery period, ensuring supply chain resilience. A dedicated OEM/service support channel is required. This opportunity targets suppliers able to meet government procurement standards and deliver directly to a military depot.
Technical Specifications & Requirements
- Standards: ISO 9001 certification required for bidder or OEM.
- Product categories: Main/Auxiliary field coils, clutch assemblies, bearings, hour meter, fuel filter, AVR, pressure plate, clutch plate, release/pilot bearings.
- Delivery/quantity: Option clause permits up to 25% quantity variation; delivery period adjustments computed as (increased quantity/original quantity) × original delivery period, minimum 30 days.
- Service support: Dedicated/toll-free service contact required for bidders or OEMs.
- BOQ: 12 items listed; specific quantities not disclosed.
- Location: Sonitpur, Assam.
- Compliance: ISO 9001 must be held by bidder or OEM.
Terms, Conditions & Eligibility
- EMD/Performance terms: Not explicitly stated; adherence to government procurement norms implied.
- Delivery terms: Delivery period begins after last delivery order; option clause may extend delivery time.
- Documentation: Must include ISO 9001 certification details and a dedicated service support contact.
- Warranty/Support: Required service support channel; no explicit warranty period mentioned.
- Rights: Purchaser reserves quantity adjustment up to 25% and extension within contracted rates.
- Eligibility: Bidders must demonstrate ISO 9001 certification and capability to supply the listed components to a defence requisition.
Key Specifications
-
Product names and categories: Main Field Coil, Aux Field Coil, Clutch Assembly, Self Pinion, Self Carbon, Hour Meter, Fuel Filter, AVR, Pressure Plate, Clutch Plate, Release Bearing, Pilot Bearing
-
Quantities: Not disclosed in BOQ; 12 items listed
-
EMD/Estimated value: Not specified
-
Experience: Demonstrate ability to supply military-grade components
-
Quality: ISO 9001 certified bidder or OEM
Terms & Conditions
-
Delivery may be increased by up to 25% during contract
-
ISO 9001 certification required for bidder or OEM
-
Dedicated service support channel mandatory
Important Clauses
Payment Terms
Not explicitly stated; follow standard government DMF payment terms applicable to defence procurements.
Delivery Schedule
Delivery starts from last date of original delivery order; extended time proportional to quantity change with minimum 30 days.
Penalties/Liquidated Damages
Not specified in data; standard DMF LD clauses likely apply per contract.
Bidder Eligibility
-
Must hold ISO 9001 certification (bidder or OEM)
-
Capability to supply automotive electrical/mechanical components to defence orders
-
Proven experience in similar procurement and financial stability
Tender Data
Bid Details
Quantity
13
Category
Main Field Coil
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Main Field Coil , Aux Field Coil , Clutch Assy , Self Pinion , Self Carbon , Hour Meter , Fuel Filter , AVR , Pressure Plate , Clutch Plate , Release Bearing , Pilot Bearing
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sonitpur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Sonitpur | Sonitpur | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9990845.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
12 Items Sign in to view GEM price trends Sign in for GEM prices
Main Field Coil
Main Field Coil
Aux Field Coil
Aux Field Coil
Clutch Assy
Clutch Assy
Self Pinion
Self Pinion
Self Carbon
Self Carbon
Hour Meter
Hour Meter
Fuel Filter
Fuel Filter
AVR
AVR
Pressure Plate
Pressure Plate
Clutch Plate
Clutch Plate
Release Bearing
Release Bearing
Pilot Bearing
Pilot Bearing
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Main Field Coil | Main Field Coil | 1 | nos | praveenkaur@876fwc | 15 | |
| 2 | Aux Field Coil | Aux Field Coil | 1 | nos | praveenkaur@876fwc | 15 | |
| 3 | Clutch Assy | Clutch Assy | 1 | nos | praveenkaur@876fwc | 15 | |
| 4 | Self Pinion | Self Pinion | 1 | nos | praveenkaur@876fwc | 15 | |
| 5 | Self Carbon | Self Carbon | 1 | nos | praveenkaur@876fwc | 15 | |
| 6 | Hour Meter | Hour Meter | 1 | nos | praveenkaur@876fwc | 15 | |
| 7 | Fuel Filter | Fuel Filter | 2 | nos | praveenkaur@876fwc | 15 | |
| 8 | AVR | AVR | 1 | nos | praveenkaur@876fwc | 15 | |
| 9 | Pressure Plate | Pressure Plate | 1 | nos | praveenkaur@876fwc | 15 | |
| 10 | Clutch Plate | Clutch Plate | 1 | nos | praveenkaur@876fwc | 15 | |
| 11 | Release Bearing | Release Bearing | 1 | nos | praveenkaur@876fwc | 15 | |
| 12 | Pilot Bearing | Pilot Bearing | 1 | nos | praveenkaur@876fwc | 15 |
Categories
11
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply of automotive electrical/mechanical components
Financial statements (latest) demonstrating financial stability
EMD/Security deposit as per DMF clause (amount not specified in data)
Technical bid documents proving ISO 9001 certification
OEM authorization/certifications (if bidding as an OEM)
Service support contact details (dedicated toll-free number)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for vehicle spare parts tender in Assam 2026?
Bidders must submit GST, PAN, financials, ISO 9001 proof, OEM authorizations if needed, and experience certificates for similar supplies. Ensure dedicated service support contact and readiness to meet 25% quantity variation. Follow DMF procurement guidelines and provide technical compliance documents for the 12 listed items.
What documents are required for Indian Army vehicle parts bid in Assam?
Required documents include GST registration, PAN, latest financial statements, experience certificates for similar automotive component shipments, ISO 9001 certification details, OEM authorization (if applicable), and a dedicated toll-free service contact. Include EMD documentation as per DMF terms.
What are the technical standards for the Army clutch and coil components?
Bidders must demonstrate ISO 9001 certified processes for manufacturing or supply. While no IS standards are listed, compliance with ISO 9001 quality management is mandatory. Ensure compatibility with listed components: main/aux field coils, clutch assemblies, bearings, AVR, and filters.
When is the delivery deadline for the Assam vehicle parts tender?
Delivery timing depends on the original delivery order; the option clause allows up to 25% quantity variation, with extended time calculated as (increased/original) × original period and a minimum of 30 days. No fixed date is provided in the data.
What is the role of ISO 9001 in this defence procurement?
ISO 9001 certification is mandatory for either the bidder or the OEM. It ensures standardized quality management for the twelve listed components, including field coils, clutch assemblies, and AVR modules, aligning with DMF procurement expectations.
How is quantity variation managed for the 12 items tender in Assam?
The purchaser may increase/decrease quantity up to 25% at contract award and during contract currency at contracted rates. Additional delivery time is calculated by (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.