Directorate Of Medical Education And Training HVAC O&M Tender Saharanpur Uttar Pradesh 2026 - ISI/ISO Compliant Complete System Maintenance
Bid Publish Date
01-Aug-2026, 7:19 pm
Bid End Date
22-Aug-2026, 2:00 pm
EMD
₹92,300
Value
₹92,34,477
Location
Progress
RATender Overview
The Directorate Of Medical Education And Training (Uttar Pradesh) invites bids for the complete Operation And Maintenance Of HVAC System in Saharanpur 247001. Estimated value is ₹9,234,477.00 with an EMD of ₹92,300.00. Scope covers ongoing maintenance of the full HVAC setup across the medical education facilities. The tender includes a 25% increase/decrease option at contract issue and post-issue, enabling scope and duration adjustments with the buyer’s consent. A formal escalation matrix for service support is required from bidders or OEMs. This opportunity targets vendors experienced in government HVAC maintenance with a robust service-support framework.
Technical Specifications & Requirements
No technical specifications are provided in the tender data. Key available details include the complete scope of HVAC operation and maintenance for the entire system and the requirement to furnish an escalation matrix for service support with telephone contacts. Financials indicate an estimated contract value of ₹9,234,477.00 and an EMD of ₹92,300.00. The Tender allows a 25% scope/duration adjustment at issue and, with vendor consent, may extend up to 25% post-issuance. No BOQ items are listed, suggesting a comprehensive service contract rather than itemized works.
Terms, Conditions & Eligibility
- EMD: ₹92,300.00 sample security deposit required.
- Escalation Matrix for Service Support must be provided by bidder/OEM.
- Quantity/Duration Flex: up to 25% increase/decrease at contract issue; post-issue also up to 25% with consent.
- Category: HVAC Operation and Maintenance for the complete system; installation/specifications not listed. No delivery timelines are specified; risk rests on service continuity and escalation readiness.
Key Specifications
-
- Category: Operation And Maintenance Of HVAC System (Heating, Ventilation And Air Conditioning System) - Complete System
-
- Estimated Value: ₹9,234,477.00
-
- EMD: ₹92,300.00
-
- Location: Saharanpur, Uttar Pradesh 247001
-
- Bid Clause: Option to increase/decrease contract quantity or duration up to 25% at the time of issue; post-issue acceptance allowed within same limit
-
- Service Requirement: Escalation Matrix for Service Support to be provided by Bidder/OEM
Terms & Conditions
-
Escalation matrix with contact numbers must be submitted by bidder/OEM
-
Contract quantity or duration may vary by up to 25% at issuance and within 25% post-issuance with consent
-
EMD of ₹92,300 and estimated contract value ₹9,234,477.00 furnishable as security and performance context
Important Clauses
Payment Terms
Not explicitly specified in tender data; bidders should seek clarity during bid with government channel and align with standard UP government procurement payment norms.
Delivery Schedule
No specific delivery or implementation timeline provided; contract appears to be ongoing Operation And Maintenance with service continuity requirements.
Penalties/Liquidated Damages
No LD/penalty details specified; bidders should request typical SLAs and penalties during bid submission.
Bidder Eligibility
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Experience in HVAC operation and maintenance for government facilities
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Financial capability to meet ₹9.23 crore contract scale
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Ability to provide an Escalation Matrix with 24/7 service contacts
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | M/S KRISHNA REFRIGERATION Under PMA Winner | ₹91,92,300 | Item Categories : Operation And Maintenance Of HVAC System (Heating, Ventilation And Air Conditioning System) - Compl |
| L2 | SAGAR AIRCON PRIVATE LIMITED Under PMA | ₹92,01,720 | Item Categories : Operation And Maintenance Of HVAC System (Heating, Ventilation And Air Conditioning System) - Compl |
| L3 | SWASTIK AIRCONDITIONING COMPANY Under PMA | ₹92,11,800 | Item Categories : Operation And Maintenance Of HVAC System (Heating, Ventilation And Air Conditioning System) - Compl |
🎉 L1 Winner
M/S KRISHNA REFRIGERATION Under PMA
Final Price: ₹91,92,300
Reverse Auction Schedule
Start
20-Sep-2026, 2:00 pm
End
21-Sep-2026, 2:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
28
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Operation And Maintenance Of HVAC System (Heating, Ventilation And Air Conditioning System) - Complete System
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Delivery Details
Delivery Locations
1
Delivery Cities
Saharanpur
Delivery Pincodes
247232
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| GAGAN GARG | 247232,Ambala Road, Beedpur, Uttar Pradesh | Saharanpur | Uttar Pradesh | 247232 | 1 | - | Number of months for which Operations & Maintenance service is required during contract period : 12 |
Authority Records
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Documents 5
GeM-Bidding-9694229.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Required Documents
GST registration certificate
PAN card
Experience certificates in HVAC maintenance (government projects preferred)
Financial statements (last 2-3 years)
EMD payment proof
Technical bid submission document
OEM authorization letter (where applicable)
Escalation matrix contact details
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid on HVAC O&M tender in Saharanpur Uttar Pradesh 2026
To bid on the HVAC O&M tender in Saharanpur,UP, bidders must submit GST, PAN, experience certificates, and EMD proof of ₹92,300.00. Provide an escalation matrix from the OEM, acknowledge the 25% scope/duration flex, and ensure the service plan aligns with government HVAC norms.
What documents are required for Saharanpur HVAC maintenance bid 2026
Required documents include GST registration, PAN card, 2–3 years of financial statements, prior HVAC maintenance experience certificates, EMD payment proof, technical bid, and OEM authorization where applicable. Escalation matrix contact details must be provided for after-hours service.
What are the key terms for quantity adjustment in this tender
The buyer may adjust contract quantity or duration up to 25% at contract issue, and may increase scope post-issue by up to 25% with the service provider's consent. Ensure readiness for scope expansion in the service plan.
What is the estimated contract value for the UP HVAC O&M tender
The tender carries an estimated value of ₹9,234,477.00. Align报价 with this scale in the technical bid, demonstrating capability to sustain long-term maintenance, parts replacement, and routine servicing within this budget envelope.
What is the EMD amount for Sahara SP HVAC tender 2026
The Earnest Money Deposit required is ₹92,300.00. Submit proof of payment (DD/online) along with the bid and ensure EMD validity as per the tender’s evaluation timeline.
Which organization in UP is issuing the HVAC maintenance tender
The Directorate Of Medical Education And Training, Uttar Pradesh, is issuing the HVAC operation and maintenance tender for facilities located in Saharanpur, 247001, focusing on the complete HVAC system.
Are there specific standards for HVAC service in UP government tenders
While this tender does not list explicit standards, bidders should prepare a service plan with IS/ISO-compliant maintenance practices and a formal escalation matrix. Seek alignment with UP government procurement norms during bid submission.
What are the payment terms for the UP HVAC O&M contract
Payment terms are not detailed in the data provided. Bidders should request standard government payment terms during bid submission, and propose milestone-based payments tied to service deliverables and response times within the 25% flex framework.