Indian Army Printer Head & Related Components Tender 2026 India - OEM Authorized Support & Aftersales
Bid Publish Date
07-Oct-2026, 7:29 pm
Bid End Date
17-Oct-2026, 8:00 pm
Progress
Tender Overview
The Indian Army (Department Of Military Affairs) invites bids for printer head and related components listed under the broad category including PRINTER HEAD HP SMART, PRINTER HEAD L380/L6460, FUSER ASSY, GRAPHIC CARD, DRUM UNIT M438, and LASER UNIT. The procurement encompasses eight BOQ items, though item-specific quantities are not disclosed, indicating a multi-line supply contract for spare parts and maintenance modules. The tender emphasizes OEM or Authorized Seller requirements for imported products, mandating a registered Indian office for aftersales service. The opportunity targets qualified suppliers capable of supporting India-based operations with warranty and service commitments embedded in the bid. A unique focus is placed on ensuring genuine OEM parts and authorized support, potentially translating to guaranteed compatibility with Indian Army hardware ecosystems and rapid service response.
Key differentiators include strict OEM authorization requirements and the expectation of India-based aftersales support, which narrows bidders to OEM-partnered suppliers with established local presence. Given the lack of explicit start/end dates and exact BOQ quantities, bidders should prepare to demonstrate supply chain reliability, availability of authentic components, and a robust service network to meet the Army’s maintenance and uptime expectations.
Technical Specifications & Requirements
- Product categories: PRINTER HEADS (HP SMART models, L380), FUSER ASSEMBLY, GRAPHIC CARD, DRUM UNIT M438, LASER UNIT
- OEM/Authorized Seller requirement: Imported products must have an India-registered OEM or Authorized Seller with aftersales support in India
- Service capability: Demonstrated local service network, warranty coverage, and parts availability
- Quality alignment: Use genuine OEM parts to ensure compatibility with Indian Army printers and peripherals
- BoQ details: 8 items, but exact quantities and unit measures are not disclosed
- Documentation: Compliance with supplier authenticity and aftersales readiness
- Evaluation criteria: OEM authorization, local service capacity, and component authenticity
- Security/compliance: Ensure parts meet Army-grade compatibility and supply chain integrity
Terms, Conditions & Eligibility
- OEM requirement: Imported products must have an India-based registered office for aftersales support
- Bid focus: Genuine OEM parts only; Authorized Seller status necessary for imported items
- Document readiness: Proof of Indian office, OEM authorization, and aftersales network documentation
- BOQ transparency: Eight items listed; bidders should be prepared to justify compatibility and lead times
- Security considerations: Compliance with government procurement integrity and traceability
- Delivery/installation: Not explicitly detailed; bidders should assume standard Army procurement timelines and ensure spare parts availability
Key Specifications
-
Printer head components: HP SMART compatible head assemblies
-
Additional items: FUSER ASSY, GRAPHIC CARD, DRUM UNIT M438, LASER UNIT
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8 BOQ items with unspecified quantities; focus on parts authenticity and OEM origin
-
Required aftersales support in India; OEM or Authorized Seller must have registered office
-
Warranty terms and spare-parts availability to be demonstrated
Terms & Conditions
-
OEM authorization and India-based aftersales support required
-
Eight BOQ items with unspecified quantities; bidders must justify compatibility
-
Strict emphasis on genuine OEM parts and authorized resellers
Important Clauses
Payment Terms
Not explicitly stated in data; bidders should expect standard government terms and verify in RFP
Delivery Schedule
Not specified; prepare to align with Army procurement timelines and spare-parts availability
Penalties/Liquidated Damages
Not specified; bidders should anticipate standard LD for late deliveries or non-conformity
Bidder Eligibility
-
Must hold OEM authorization for imported printer head components
-
Must have India-based registered office providing aftersales support
-
Demonstrate capability to supply authentic HP SMART printer parts and related components
Tender Data
Bid Details
Quantity
15
Category
PRINTER HEAD
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
10 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
PRINTER HEAD , PRINTER HEAD HP SMART , PRINTER HEAD L380 , MAINTENANCE BOX L6460 , FUSER ASSY , GRAPHIC CARD , DRUM UNIT M438 , LASER UNIT
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
FEROZEPUR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | FEROZEPUR | FEROZEPUR | - | - | 2 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9989542.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
8 Items Sign in to view GEM price trends Sign in for GEM prices
PRINTER HEAD
PRINTER HEAD
PRINTER HEAD HP SMART
PRINTER HEAD HP SMART
PRINTER HEAD L380
PRINTER HEAD L380
MAINTENANCE BOX L6460
MAINTENANCE BOX L6460
FUSER ASSY
FUSER ASSY
GRAPHIC CARD
GRAPHIC CARD
DRUM UNIT M438
DRUM UNIT M438
LASER UNIT
LASER UNIT
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | PRINTER HEAD | PRINTER HEAD | 2 | nos | manawakumar806 | 10 | |
| 2 | PRINTER HEAD HP SMART | PRINTER HEAD HP SMART | 2 | nos | manawakumar806 | 10 | |
| 3 | PRINTER HEAD L380 | PRINTER HEAD L380 | 2 | nos | manawakumar806 | 10 | |
| 4 | MAINTENANCE BOX L6460 | MAINTENANCE BOX L6460 | 1 | nos | manawakumar806 | 10 | |
| 5 | FUSER ASSY | FUSER ASSY | 5 | nos | manawakumar806 | 10 | |
| 6 | GRAPHIC CARD | GRAPHIC CARD | 1 | nos | manawakumar806 | 10 | |
| 7 | DRUM UNIT M438 | DRUM UNIT M438 | 1 | nos | manawakumar806 | 10 | |
| 8 | LASER UNIT | LASER UNIT | 1 | nos | manawakumar806 | 10 |
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
OEM authorization documents showing authorized seller status
Proof of India-based registered office for aftersales support
Experience certificates demonstrating prior supply of printer heads or related components
Financial statements or turnover evidence
Technical bid documents indicating OEM parts authenticity and warranty terms
Any existing maintenance/service agreements with Indian clients
Frequently Asked Questions
How to bid for the Indian Army printer head components tender 2026 India
Bidders must submit OEM authorization and proof of an India-based aftersales office. Include GST, PAN, financial statements, and experience in supplying printer heads or related parts. Ensure authenticity of HP SMART compatible components and demonstrate local service capabilities for maintenance and quick replacement.
What documents are required for the printer head procurement bid in India
Required documents include GST certificate, PAN, OEM authorization, proof of India's registered office for aftersales, experience certificates, financial statements, and technical bid detailing parts authenticity, warranty terms, and service network readiness for HP-related heads and fuser assemblies.
What are the technical specifications for HP SMART printer heads in this tender
The tender specifies HP SMART printer head components along with FUSER ASSY, DRUM UNIT M438, GRAPHIC CARD, and LASER UNIT. Exact model compatibility is with HP head assemblies; bidders must provide OEM-part verification and ensure all parts are genuine and serviceable within India.
What is the EMD or security requirement for this government tender
EMD details are not disclosed in the data provided. Bidders should monitor the official RFP for exact EMD amount, acceptable payment mode, and submission deadlines. Ensure ready funds or bank guarantees aligned with government tender norms.
What is the delivery expectation for printer head components in this bid
Delivery timelines are not stated; bidders should assume standard Army procurement schedules and confirm lead times for HP SMART head assemblies, fuser units, and related parts. Propose staged delivery or buffer stock to mitigate supply disruptions.
How to prove eligibility for OEM-authorized printer parts in India
Submit OEM authorization letters, proof of India-based service office, and aftersales capability documents. Include prior supply evidence for HP printer parts, service SLAs, warranty coverage details, and a robust supply chain plan ensuring authenticity and timely replacements.
What standards and warranties are required for printer head components
Suppliers must provide genuine OEM parts with India-based aftersales support. Warranty terms should cover head assemblies, fuser units, and drums; specify the warranty period, parts availability, and service response times to guarantee Army operational uptime.
Which organization is issuing the tender for printer head parts in India
The tender is issued by the Indian Army under the Department Of Military Affairs. Bidders should align with government procurement processes, comply with OEM requirements, and ensure availability of authentic HP components and local service capabilities.