Mahanadi Coalfields Limited Internal Combustion Engine Crankcase Oils Tender Angul Odisha IS 13656 Conformity 2026
Progress
Key Highlights
- • IS 13656 conformity required for engine crankcase oils
- • EMD amount stated: ₹12,200; Bidder must submit along with bid
- • Quantity variation up to 25% during contract execution
- • Delivery period calculated based on last delivery order date with minimum 30 days
- • Data Sheet must match offered product specifications; mismatch risk rejection
- • GST invoicing in consignee name; GST portal GST payment confirmation required
- • Supply-only scope; no installation or rental components
- • On-demand test reports and conformity certificates required
Tender Overview
Organization: Mahanadi Coalfields Limited (Coal India Limited) — procurement of Internal combustion engine crankcase oils for automotive applications, conforming to IS 13656 (Q3). Location: Angul, Odisha 759037. Estimated value: ₹608,943.72 with an EMD of ₹12,200. Scope: supply of goods only, with data sheet required and certificates to prove conformity on demand. Delivery terms include an option clause allowing ±25% quantity variation and extended delivery as per contract. Unique aspect: IS 13656 compliance and on-demand testing certificates. This tender targets suppliers capable of batch oil supply with standard IS 13656 documentation and GST-compliant invoicing. Tender in Angul procurement context highlights incumbent supplier readiness for uninterrupted automotive lubricant supply.
Technical Specifications & Requirements
- Product category: Internal combustion engine lubricating oils for automotive use
- Engine Oil Viscosity Classification: SAE grade (exact grade not specified in summary; must be IS 13656 compliant)
- Pack Size: Provided in Liters (exact quantity per unit not disclosed)
- Unit: Itemized per supply unit as bid
- Certification & Testing: Conformity to Indian Standard IS 13656; bidders must furnish all test reports and certificates on demand
- Data Sheet: Must be uploaded with bid; data sheet must match offered product specifications; mismatch may lead to rejection
- GST/Invoice: Invoice in consignee name with GSTIN; GST paid as per actuals or applicable rate; GST documentation via GST portal upload required
- Delivery Scope: Supply of Goods only; no installation services; delivery period clauses tied to original delivery order with option for quantity adjustments
- Documentation: All required certificates and documents listed in bid content must be uploaded
Terms, Conditions & Eligibility
- EMD: ₹12,200 as per tender terms
- Quantity Variation: Purchaser may increase/decrease up to 25% of bid quantity at contract placement and during currency at contracted rates
- Delivery Timelines: Delivery period linked to last date of original delivery order; extended durations follow a calculated formula with a minimum of 30 days
- Payment Terms: GST considerations apply; actual GST rates to be applied; payment terms aligned with supplier invoices
- Data Sheet & Compliance: Data Sheet must align with technical parameters; non-conforming bids may be rejected
- Invoice Terms: GST invoice to be uploaded on GeM with GST portal payment confirmation
- Termination Triggers: Non-delivery, non-compliance, insolvency, or failure to meet material terms may lead to contract termination
- GST Compliance: GST liability to be borne by bidder; reimbursement as per actuals or quoted rate, whichever is lower
Key Specifications
-
Internal combustion engine crankcase oils for automotive applications
-
IS 13656 conformity (Q3) required
-
SAE viscosity grade specification to be provided
-
Pack size in Liters; exact pack quantity per unit to be defined in bid
-
Data Sheet must align with offered product specifications
-
On-demand testing certificates to prove IS 13656 compliance
Terms & Conditions
-
EMD: ₹12,200; bid security as per tender documents
-
Quantity variation allowed up to 25% during contract
-
Delivery period linked to last DO date; extended period rules apply
-
Invoice to be raised in consignee name with GSTIN
-
GST payable per actuals or applicable rate; whichever is lower
Important Clauses
Payment Terms
GST terms apply; payment upon submission of compliant GST invoice and portal confirmation
Delivery Schedule
Delivery period commences from last date of original delivery order; proportional extension with minimum 30 days
Penalties/Liquidated Damages
Termination possible for failure to deliver on time or breach of material terms; no explicit LD rate provided in summary
Bidder Eligibility
-
Experience in supplying automotive lubricants or similar oils
-
GST registration and financial capability to meet project requirements
-
Ability to furnish IS 13656 conformity evidence and data sheet alignment
Tender Data
Bid Details
Quantity
4200
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
11 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656 (Q3)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Anugul
Delivery Pincodes
759116
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| SHYAM SUNDAR PRADHAN | 759116,Office of the Depot Officer, Central/Regional Stores, Jagannath /Area, P.O. Balanda | Anugul | Odisha | 759116 | 4200 | 90 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
GeM-Bidding-9763440.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Data Sheet of offered engine crankcase oils
IS 13656 conformity certificates and test reports
Experience certificates (similar supply of automotive lubricants)
Financial statements or liquidity proof
OEM authorization (if applicable)
GST invoice sample and GST portal payment confirmation
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Type of Internal combustion engine lubricating oils | Diesel Engine Oil |
| Generic | Engine Oil Viscosity Classification (SAE Viscosity Grade) | SAE 60 |
| Generic | Pack Size (In Liters) | Open Supply (In Liters) |
| Generic | Unit | Liters |
| Generic | Requirements | As per Clause 4 of IS 13656 |
| Certification and Testing | Conformity to Indian Standard | As per IS 13656 |
| Certification and Testing | Agreed to furnish all the test reports and certificates to buyer/consignee on demand to prove conformity to specifications | Yes |
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for IS 13656 crankcase oils tender in Angul Odisha
Bidders must submit IS 13656 conformity certificates, the product data sheet, GST registration, PAN, and financial statements. Include EMD of ₹12,200 and ensure GST invoicing to consignee with GSTIN. Delivery terms allow 25% quantity variation; provide data sheets matching the offered grade and SAE viscosity class.
What documents are required for engine oil tender in Angul
Required documents include GST certificate, PAN, data sheet, IS 13656 conformity certificates, test reports, experience certificates for automotive lubricants, OEM authorizations if applicable, and financial statements. Ensure GST portal payment confirmation is available with invoice samples.
What are the IS 13656 conformity requirements for this bid
Bid must prove IS 13656 conformity (Q3) using test reports and certificates on demand. Data Sheet must align with offered product parameters, including SAE grade and packing details. Non-conformity may lead to bid rejection during evaluation.
What are the delivery terms for quantity variation in this tender
Purchaser may increase/decrease quantity up to 25% at contract award and during currency. Delivery period starts from last DO date; extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
What are the payment terms and GST requirements for Angul tender
GST is payable per actuals or applicable rate, whichever is lower; invoice must be raised in consignee name with GSTIN and GST portal payment confirmation must be uploaded. No separate GST liability beyond quoted rate unless specified.
What is the estimated value and EMD for this procurement
Estimated value is ₹608,943.72 with an EMD of ₹12,200. Bidders should include the EMD along with the bid and ensure data sheet alignment with IS 13656 and SAE grade specifications.