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Higher Education Department Uttar Pradesh BET System Tender 2025 – EMD ₹50,000, Vendor Annexures, OEM Support

Bid Publish Date

28-Dec-2025, 4:04 pm

Bid End Date

16-Jan-2026, 12:00 pm

EMD

₹50,000

Location

JAUNPUR , UTTAR PRADESH

Progress

Issue28-Dec-2025, 4:04 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The opportunity is issued by the Higher Education Department, Uttar Pradesh for a BET System procurement. The bid requires an EMD of ₹50,000 and encompasses supply, installation, testing, commissioning, and operator training. Pre-installation coordination with VBSPU is essential, with the vendor responsible for end-to-end delivery and statutory clearances where applicable. OEM/authorized seller support in India is mandatory for imported items, with a registered Indian presence for after-sales service. The award may be subject to an option clause enabling up to 25% quantity variation and corresponding delivery extensions. Training must cover at least 3 operators, and installation must be performed by trained personnel. The bid emphasizes demonstration of specified accuracy, resolution, and repeatability on standard samples prior to acceptance. Delivery completion is contingent on installation and commissioning success.

Technical Specifications & Requirements

  • Product category: Brunauer-Emmett-Teller (BET) System; no explicit technical specs provided in the tender data.
  • Scope: Supply, Installation, Testing, Commissioning, Training; includes all cost components and any necessary statutory clearances.
  • EMD mechanics: ₹50,000 via specified bank transfer options; online RTGS/IMPS accepted with proof.
  • OEM/Authorized Seller: If imported, must have Indian office for after-sales service with certificate.
  • ATC: Annexure-I submission required; pre-installation coordination with VBSPU; installation by trained personnel.
  • Acceptance criteria: performance demonstrated on standard samples; complete delivery only after installation and satisfactory commissioning.

Terms & Eligibility

  • Delivery: reference to option clause allows up to 25% quantity increase; time extensions calculated with minimum 30 days.
  • Training: minimum 3 operators to be trained at installation site.
  • Warranty/Support: training, commissioning, and demonstration of accuracy are mandatory for acceptance; vendor must ensure skilled personnel perform installation.
  • Documentation: Annexure-I and proof of online EMD transfer to be uploaded; OEM authorization may be required for imported items.
  • Penalties/CA: Hon’ble Vice Chancellor reserves right to cancel tender anytime; strict demonstration-based acceptance.

Key Specifications

  • Product: Brunauer-Emmett-Teller (BET) System

  • EMD: ₹50,000

  • Scope: supply, installation, testing, commissioning, operator training

  • Training: minimum 3 personnel

  • Delivery: subject to 25% quantity variation with 30+ days minimum extension

  • OEM/Authorized Seller: registered office in India for after-sales service (imported items)

Terms & Conditions

  • Option quantity clause allows up to 25% variation at contract placement or during currency

  • Online EMD payment via RTGS/online banking with proof required

  • Installation and training must be performed by well-trained personnel

Important Clauses

Payment Terms

EMD ₹50,000; online RTGS/IMPS through specified Punjab National Bank account; bid number and bidder name must be included in transaction details

Delivery Schedule

Delivery period to be calculated with option clause; minimum extension 30 days; extension based on (increased quantity ÷ original quantity) × original delivery period

Penalties/Liquidated Damages

Awarding entity reserves right to cancel tender; acceptance contingent on successful installation, commissioning, and operator training

Bidder Eligibility

  • Must provide Annexure-I with detailed information

  • OEM authorization if dealing with imported BET systems

  • Evidence of Indian office for after-sales service

  • Ability to train minimum 3 operators at installation site

  • Demonstrable prior experience in BET or similar analytical instrumentation

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD payment receipt or online transfer proof

6

Technical bid documents

7

OEM authorization certificate (for imported items)

8

Annexure-I submission

9

Pre-installation coordination notes

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

What documents are required for the BET system tender in UP 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD proof. Include Annexure-I and OEM authorization if importing. Technical bid documents and pre-installation coordination notes with VBSPU are essential for eligibility and evaluation.

How is delivery timing managed with the 25% quantity clause in UP?

Delivery may increase up to 25% at contract placement or during the currency. Extended delivery time is calculated as (additional quantity/original quantity) × original period, with a minimum of 30 days; extensions may reach the original delivery period.

What are the training requirements for BET system installation in UP?

Vendor must train at least 3 operators on-site during installation. Training ensures familiarity with operation, maintenance, and data output procedures; completion is required for acceptance alongside successful installation and commissioning.

What is the EMD amount and payment method for the UP BET bid?

EMD is ₹50,000. Payment can be made online via RTGS/IMPS to the PNB account provided, with transaction details including the bid number and bidding entity name; scanned proof must be uploaded with the bid.

What are the acceptance criteria for BET system demonstration in UP?

Acceptance requires demonstration of specified accuracy, resolution, and repeatability on a standard sample. The product is considered delivered only after successful installation, commissioning, and operator training completion.

Who provides after-sales service for imported BET systems in UP?

Imported items require an OEM or authorized seller with a registered Indian office to provide after-sales service. The certificate confirming this must be submitted as part of the bid compliance.

What pre-installation steps must be completed for the UP BET system?

Pre-installation requirements must be communicated to VBSPU well in advance. Annexure-I details and installation readiness documentation should be prepared to ensure timely installation and training on site.

How can bidders ensure compliance with the installation and training terms?

Engage trained personnel for installation, provide operator training at site, and ensure demonstration of performance criteria. Maintain compliance with Annexure-I, OEM authorizations, and timely coordination with VBSPU to avoid disqualification.