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Southern Railway IS 8978 Electric Instantaneous Water Heaters Tender 2026 Rajasthan BIS ISO 9001

Bid Publish Date

03-Aug-2026, 12:07 pm

Bid End Date

13-Aug-2026, 9:00 am

Location

TIRUVARUR , TAMIL NADU
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Progress

Issue03-Aug-2026, 12:07 pm
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Quantity

20

Bid Type

Single Packet Bid

Key Highlights

  • • IS 8978 compliance required for electric instantaneous water heaters
  • • Only BIS-licensed bidders for IS: 8978 bulk orders qualify
  • • ISO 9001 certification required for bidder or OEM
  • • Material Test Certificate mandatory with supply
  • • Delivery quantity can increase up to 25% during contract at contracted rates
  • • Liquidated damages apply if delivery period is not met
  • • GST coordination: bidder bears GST; reimbursement as per actuals or lower applicable rate

Tender Overview

The Southern Railway, Indian Railways, seeks supply of Electric Instantaneous Water Heaters conforming to IS 8978 (Q3) for bulk deployment. The scope is limited to the supply of goods, with no BOQ quantity disclosed, and the project location is not specified in the data provided. A key differentiator is the mandatory compliance with IS 8978, BIS license, and ISO 9001 for bidders or their OEMs, plus submission of a Material Test Certificate with delivery. The buyer’s option clause permits a ±25% quantity variation and potential extended delivery time, with LD implications for delays. This tender emphasizes certified product quality and traceable testing as core acceptance criteria, rather than service or installation work.

Technical Specifications & Requirements

  • Product category: Electric Instantaneous Water Heaters as per IS 8978 (Q3)
  • Certifications required: BIS license for IS 8978, ISO 9001 certification (bidder or OEM), and applicable product-type test certificates
  • Documentation: Material Test Certificate to accompany supply; upload of all prescribed certificates with bid
  • Quality/acceptance: Buyer’s lab to conduct material testing; results to determine acceptance
  • Delivery terms: Quantity may be increased up to 25% during/after contract at contracted rates; failure to meet delivery may incur liquidated damages
  • GST: Bidder responsible for applicable GST; reimbursement as per actuals or applicable rates

Terms, Conditions & Eligibility

  • EMD/Performance: Not specified in data; however, timely execution within original delivery period is required to avoid damages
  • Eligibility: Valid BIS IS: 8978 license; ISO 9001 certification; IS 8978 type/test certificates
  • Scope: Only supply of goods (no installation/work beyond delivery)
  • Payment: LDs apply for delayed delivery; payments aligned to contract terms and delivery compliance
  • Documentation: Upload BIS license, IS tests, OEM authorizations, and other required certificates with bid
  • GST: Apply GST as per participant's rate; purchaser reimburses per actuals or lower rate

Key Specifications

  • Product: Electric Instantaneous Water Heaters

  • Standard: IS 8978

  • Certification: BIS license, IS 8978 conformance

  • Quality evidence: Material Test Certificate

  • Delivery: Quantity may increase up to 25% at contracted rates; extended delivery period rules apply

  • Documentation: BIS license, ISO 9001, test certificates

Terms & Conditions

  • Quantity may be increased/decreased by 25% at bid/contract time

  • Must hold BIS IS 8978 license for eligibility

  • ISO 9001 certification mandatory for bidder or OEM

Important Clauses

Payment Terms

GST is to be paid as applicable; reimbursement based on actuals or lowest rate; LDs may apply for delays

Delivery Schedule

Delivery period starts from original delivery order; additional time formula applies; minimum 30 days

Penalties/Liquidated Damages

Damages/LDs apply if goods not supplied per contract; failure to execute within original delivery period triggers penalties

Bidder Eligibility

  • Must possess IS 8978 BIS license for bulk orders

  • Must hold ISO 9001 certification (bidder or OEM)

  • Must provide Material Test Certificate with delivery

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Electric Instantaneous Water Heaters as per IS 8978 (Q3)

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Thiruvarur

Delivery Pincodes

610001

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Venkadesh Murugan610001,OFFICE OF THE SR SECTION ENGINEER ELECTRICAL SOUTHERN RAILWAY TIRUVARURThiruvarurTamil Nadu6100012030-

Authority Records

MINISTRY OF RAILWAYSSOUTHERN RAILWAY

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Documents 2

GeM-Bidding-9698832.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

ISO 9001 certificate ( bidder or OEM )

4

BIS license for IS 8978

5

IS 8978 type test certificates

6

Material Test Certificate to accompany each supply

7

OEM authorization letter (if applicable)

8

Experience certificates and financial statements (as specified in terms)

Frequently Asked Questions

How to bid for Southern Railway IS 8978 water heater tender in 2026?

Bidders must ensure BIS IS 8978 license validity, ISO 9001 certification, and submit Material Test Certificate with the bid. Upload IS 8978 type test certificates and OEM authorization if applicable. Ensure adherence to the option clause allowing +/-25% quantity changes and understand LD penalties for late delivery.

What documents are required for IS 8978 water heater tender in India?

Required documents include GST registration, PAN, BIS IS 8978 license, ISO 9001 certificate, IS 8978 type test certificates, Material Test Certificate, OEM authorizations, and relevant experience/financial statements for bid evaluation.

What are the IS 8978 and BIS license requirements for bulk orders?

Only bidders holding a valid BIS license for IS 8978 are eligible for bulk orders; provide BIS certificate with bid. Ensure IS: 8978 compliance and related type/test certificates are uploaded for acceptance.

What delivery terms apply to quantity variations in this tender?

Quantities may be increased up to 25% during contract at contracted rates; extended delivery is calculated by (increase/original) × original period, minimum 30 days; LDs apply for delays.

What are the payment and GST terms for this Railways tender?

GST is to be checked by bidders; reimbursement is at actuals or the lower applicable rate. Payment terms align with contract and delivery compliance; any GST-related adjustments are governed by the purchaser.

Which certifications are mandatory to participate in this IS 8978 tender?

Mandatory certifications include BIS IS 8978 license, ISO 9001 certification, IS 8978 conformity type/test certificates, and Material Test Certificate to accompany the delivered goods.

What is the scope of supply for this Southern Railway tender?

Scope is restricted to the supply of Electric Instantaneous Water Heaters as per IS 8978; no installation services are included in the bid scope; ensure all testing and certifications accompany shipment.

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