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Panipat District Panchayats Tractors (V1) Tender Panipat Haryana 2025 - IS 550/IS 9001 related requirements

Bid Publish Date

17-Dec-2025, 4:24 pm

Bid End Date

12-Jan-2026, 9:00 am

Value

₹3,35,000

Location

PANIPAT , HARYANA

Latest Corrigendum Available

Progress

Issue17-Dec-2025, 4:24 pm
Corrigendum11-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Single Packet Bid

Categories 1

AGRICULTURE MACHINE

Tender Overview

Panipat District Panchayats of the Department Of Panchayati Raj seeks procurement under the Tractors (V1) (Q2) category for the Panipat, Haryana region. Estimated value is ₹335,000.00. The scope targets tractors and related supply, with a 25% quantity variation option and a defined delivery framework. The tender imposes an early design validation step; detailed drawings must be submitted within 5 days of award for buyer approval or modification notes. Key differentiator includes OEM turnover criteria and a flexible quantity clause during contract execution. This tender emphasizes compliance with specific financial and technical prerequisites, and outlines post-award design validation requirements. The BOQ shows zero items, indicating a potentially simple equipment supply with conditional design approvals. Tender highlights include option-based delivery extensions and a three-year turnover consideration framework for bidders and OEMs, ensuring financial robustness and capacity to scale if required.

Technical Specifications & Requirements

  • Product category: Tractors (V1) (Q2) supplied to Panipat District Panchayats, Haryana.
  • Delivery/Compliance: Post-award design drawings must be approved within 5 days; modification lists to be provided if needed.
  • Variation clause: Purchaser reserves the right to increase/decrease quantity up to 25% of bid quantity at contract placement and during the currency of the contract.
  • Turnover criteria: Minimum average annual turnover for bidders and OEMs to be stated in bid; verified by audited balance sheets or CA/Cost Accountant certificate; considers completed years post-incorporation.
  • OEM emphasis: In bunch bids, OEM related to the primary product with the highest bid value must meet turnover criteria.
  • Delivery window logic: Additional delivery time calculation formula based on increased quantity and original delivery period; minimum 30 days.

Terms, Conditions & Eligibility

  • Option Clause: Quantity may vary ±25% at contract award and during execution with a defined calculation; minimum 30 days extension rule if original period is longer.
  • Turnover evidence: Bidder and OEM must provide turnover details for last three financial years; include audited balance sheets or CA/Cost Accountant certificates.
  • Post-award design: Detailed Design Drawings required within 5 days of award; buyer to approve or list modifications.
  • Documentation: Submit GST, PAN, experience certificates, financial statements, and OEM authorizations as applicable; EMD not specified in provided data.
  • Delivery/Payment terms: Not detailed in available data; references to standard procurement terms with option for extended delivery periods.

Key Specifications

  • Tractors (V1) category identified under Panipat District Panchayats procurement

  • Estimated value: ₹335,000.00

  • Variation rights: ±25% quantity during award and currency

  • Detailed Design Drawings: submission within 5 days of award

  • OEM turnover criteria: must meet turnover requirements for last 3 years

  • Bunch bids: OEM of primary product with highest bid value must satisfy turnover criteria

  • Delivery period adjustments based on formula: (Increased quantity / Original quantity) × Original delivery period, minimum 30 days

  • BOQ items: 0 listed; implies potential equipment supply with design approvals as prerequisite

Terms & Conditions

  • Option-based quantity variation up to 25% during and after award

  • Mandatory Detailed Design Drawings submission within 5 days of award

  • Turnover criteria for bidders and OEMs with audited or CA/Cost Accountant evidence

Important Clauses

Delivery Terms

Delivery period adjustments based on option clause; minimum 30 days for extended delivery depending on quantity variation

Turnover & OEM Eligibility

Minimum average annual turnover for bidder and OEM over last 3 years; audited statements or CA certificate required; OEM in primary product must meet turnover for bunch bids

Detailed Design Approval

Successful bidder must submit Detailed Design Drawings within 5 days of award for buyer approval; drawings may be approved or returned with modification list

Bidder Eligibility

  • Minimum average annual turnover as specified in bid document for last 3 years

  • Audited balance sheets or CA/Cost Accountant turnover certificate submitted with bid

  • OEM turnover criteria fulfilled for primary product in case of bunch bids

  • Successful bidder must obtain Design Drawings approval within 5 days of award

Past Similar Tenders (Historical Results)

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements (audited balance sheets or CA/Cost Accountant certificate showing turnover)

5

OEM authorizations or approvals (where applicable)

6

Technical bid documents / compliance certificates

7

EMD documents (if applicable per bid document)

Corrigendum Updates

2 Updates
#1

Update

11-Jan-2026

Extended Deadline

12-Jan-2026, 9:00 am

Opening Date

12-Jan-2026, 9:30 am

#2

Update

28-Dec-2025

Extended Deadline

30-Dec-2025, 9:00 am

Opening Date

30-Dec-2025, 9:30 am

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for tractor tender in Panipat Haryana 2025

Bidders must meet turnover criteria for last three years, provide audited balance sheets or CA certificates, and submit OEM authorizations. Include Detailed Design Drawings within 5 days of award for buyer approval, and comply with the 25% quantity variation option during the contract.

What documents are required for Panipat tractors tender submission

Submit GST certificate, PAN card, experience certificates, financial statements (audited or CA certificates), OEM authorizations, technical bid documents, and EMD documents as applicable. Ensure turnover evidence for bidder and OEM as per bid document guidance.

What are the delivery extension rules in the Panipat tractor tender

Delivery can extend under the option clause when quantities increase. Additional time uses formula (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days, and may be extended up to the original delivery period.

What are the OEM turnover requirements for this tractor bid

Both bidder and OEM must meet minimum average annual turnover for last three years. For bunch bids, the OEM of the primary product with the highest bid value must satisfy turnover criteria, evidenced by audited statements or CA/Cost Accountant certificates.

When are Detailed Design Drawings due for Panipat tractors procurement

Within 5 days of award, the bidder must submit Detailed Design Drawings for buyer approval; the buyer will approve or return with a list of modifications to be made before fabrication.

What is the estimated value and category for this tender in Panipat

Estimated value is ₹335,000.00. Category corresponds to Tractors (V1) (Q2) under Panipat District Panchayats, Department Of Panchayati Raj, Haryana.

What is the scope of quantity variation for this tractor tender

The purchaser may vary quantities by up to ±25% of the bid quantity at contract placement and during the currency of the contract, with delivery extensions calculated accordingly.

What standards or certifications are required for the tractor bid

The tender requires compliance with supplier-specific turnover evidence and OEM authorizations; while explicit IS/ISO standards aren’t listed in data, bidders should prepare certified financials and ensure OEM capability for scale and delivery.