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GEM

Indian Army Software Tender Indore MP Operating System & Office Suite Antivirus 2025

Bid Publish Date

24-Jan-2026, 1:31 pm

Bid End Date

14-Feb-2026, 2:00 pm

EMD

₹585

Location

INDORE , MADHYA PRADESH

Progress

Issue24-Jan-2026, 1:31 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

37

Category

Office Suite Software (V3)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Manufacturer Authorization from OEM required
  • • Technical standards: Malicious Code Certificate; End User Certificate in buyer format
  • • Delivery location: Army Center for Electromagnetics, Mhow, Indore, Madhya Pradesh
  • • Eligibility: 5 years residual market life for offered products; no obsolescence
  • • Warranty/Support: Duration for updates/patches and version upgrades (OEM-defined)
  • • Penalties/LD: Not explicitly stated in data; ensure compliance with standard procurement penalties if any
  • • Payment terms: Not explicitly specified in data; bid to clarify post-award terms
  • • Documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate; OEM Authorization; End User & Malicious Code Certificates
  • • Delivery: Installation & Commissioning at Mhow site; complete scope of supply as goods

Tender Overview

The Indian Army (Department of Military Affairs) invites bids for Operating System Software, Office Suite Software, and Antivirus Software in Indore, Madhya Pradesh (452001). The scope includes licensed software packages with potentially cloud storage, license portability, and deployment across multiple devices. The EMD is ₹585. Installation and commissioning must occur at the Army Center for Electromagnetics, Mhow, Indore, with delivery details to be confirmed in the bid. The tender emphasizes non-obsolescence (minimum market life), OEM authorization, and secure software delivery as critical differentiators. This procurement requires formal OEM attestations and end-user compliance documentation to ensure legitimate deployment within defense infrastructure.

Technical Specifications & Requirements

  • ** Offered Product categories: Operating System Software, Office Suite Software, Antivirus Software**
  • ** Licensing options and types of license** (per device/per site) with cloud license portability considerations
  • ** Office Suite**: Proprietary suite with standard features, OS compatibility, and deployment type
  • ** Cloud Storage Provided (in GB)**; activation type and store description
  • ** Supported platforms / OS** and architecture, number of devices per licence
  • ** Support window**: duration (years) for updates/patches and version upgrades within the OEM’s support period
  • ** OEM authorization** and certification requirements; Malicious Code Certificate and End User Certificate expectations
  • ** Installation & Commissioning** at the stated address (Mhow, Indore) and delivery verification

Terms, Conditions & Eligibility

  • EMD: ₹585 (to accompany bid)
  • Required to upload: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate (bank certified)
  • Must provide End User Certificate in buyer format and Malicious Code Certificate ensuring no embedded harmful code
  • If applicable, submit Manufacturer Authorization from OEM and Non-Disclosure Declaration on bidder letterhead
  • Bidder turnover criteria stated in the bid document; ensure products are not end-of-life within the residual market life (≥5 years)
  • Scope of supply includes the complete goods delivery; installation/commissioning as per buyer terms

Key Specifications

  • Software category: Operating System Software, Office Suite Software, Antivirus Software

  • Licensing: per-device or per-licence options; cloud license portability

  • Office Suite: Proprietary suite with standard productivity features

  • Cloud Storage: specified in GB (not disclosed); ensure cloud storage compliance

  • Supported OS/Architecture: details to be provided by OEM; ensure compatibility

  • Update/Upgrade support duration: years available for patches and version upgrades

  • OEM authorization: required; security/compliance certificates

Terms & Conditions

  • EMD of ₹585 required with bid submission

  • OEM authorization and End User/Malicious Code certificates are mandatory

  • Delivery and installation at Army Center for Electromagnetics, Mhow

  • Notices on obsolescence: product must have at least 5 years residual market life

  • GST/PAN and EFT mandate documents must be submitted with bid

Important Clauses

Payment Terms

Not specified in provided data; bidders should seek explicit terms during bid clarification and align with standard government procurement payment schedules

Delivery Schedule

Delivery and installation to be conducted at Mhow, Indore; exact timelines to be detailed in the purchase order

Penalties/Liquidated Damages

No LD details provided; bidders should obtain PS terms during final bid documents and verify performance bonds if required

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • Offered products must have minimum 5 years residual market life

  • Must possess OEM authorization and certification as required

Documents 8

GeM-Bidding-8766609.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Software Description Operating system software supplied as a digital download.
Generic Architecture Supported x64
Generic Number Of Bits Supported By Offered Product 64.0
Generic Operating System Type Windows
Generic Offered Product are Windows 11 Pro
SCOPE OF LICENSE Types Of License Perpetual
SCOPE OF LICENSE Licensing Option Per Device
SCOPE OF LICENSE Cloud License Portability No

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by bank

5

End User Certificate (buyer format)

6

Malicious Code Certificate

7

Manufacturer/OEM Authorization certificate

8

Non-Disclosure Declaration on bidder letterhead

9

Evidence of non-liquidity and financial standing (as per bid terms)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the Indian Army software tender in Indore?

Bidders must submit PAN, GST, cancelled cheque, and EFT mandate with the bid, plus OEM authorization and End User/Malicious Code Certificates. Ensure the offered OS, Office Suite, and Antivirus licenses meet the 5-year market life requirement; installation at Mhow, Indore is mandatory.

What documents are required for the Indore software tender submission?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, End User Certificate, Malicious Code Certificate, Manufacturer Authorization, and Non-Disclosure Declaration. Ensure the hardware/software packages are not end-of-life and include OEM confirmations for licensing.

What licensing options are expected for the Army software tender in Madhya Pradesh?

Bids should offer per-device or site-wide licenses with cloud license portability where applicable. Licenses must support the stated deployment type, activation method, and GB of cloud storage; confirm OS compatibility and architecture with OEM documentation.

What are the installation requirements for the Mhow deployment site?

Delivery includes installation and commissioning at Army Center for Electromagnetics, Mhow, on the Mhow-Pithampur Road. Bidders should plan for on-site verification, successful activation, and post-installation support within the contract terms.

What is the minimum market life requirement for offered software?

Offered products must have a residual market life of at least 5 years; OEM must not declare the product end-of-life during this period, ensuring continued support and updates.

What is the EMD amount for the Indore software tender and how to submit it?

EMD is ₹585. Submit via online payment or as specified in the bid document; ensure EMD accompanies the bid package to fulfill the financial guarantee requirement.

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