University Grants Commission Procurement: Office Supplies Tender Ajmer Rajasthan 2025 - ISI/ISO Standards & 3 Years Govt Supply Experience

Tender Overview

The University Grants Commission, Department Of Higher Education, invites bids for a broad range of office consumables and stationery in Ajmer, Rajasthan 305001. Estimated value is ₹400,000, with an unspecified EMD. The tender covers 50 total items including pens, tapes, adhesives, envelopes, whiteboard accessories, dusters, cutters, folders, and notices, enabling a comprehensive campus stationery refresh under a single contract. The procurement emphasizes adherence to supplier legitimacy and end-to-end responsibility for delivery and invoicing accuracy, with option clauses allowing up to 25% quantity variation and corresponding delivery extensions.

Coordination with government procurement norms is required, including OEM authorization where distributors bid, GST alignment, and the principle of consigning invoices to the consignee GST registered entity. The contract strategy prioritizes suppliers capable of regular government supply experience over three years, with demonstrated prior contracts and year-on-year quantity fulfillment. The scope supports a centralized BOM approach for efficient centralized purchasing by the University, reducing lead times and ensuring standardization of classroom and office stock.

Technical Specifications & Requirements

• No item-level technical specifications are listed in the tender data; the BOQ mentions 50 items across classroom and office categories, including binding supplies, tapes, erasers, highlighters, markers, paper products, and filing aids.
• Estimated value indicates the contract scale; no explicit EMD amount is stated. In the terms, suppliers must present manufacturer authorization when bidding as an authorized distributor, and invoices must be issued in the consignee’s GSTIN.
• Required compliance elements include: 3 years’ prior govt/PSU supply experience; OEM authorization; GST registration; non-liquidation status; and adherence to extension/quantity variation terms up to 25% of bid quantity.

Terms, Conditions & Eligibility

• EMD not explicitly provided; bidders must assess and provide security as per tender terms.
• Experience requirement: bidder or OEM must have supplied similar category products to Central/State Govt/PSU for 3 years prior to bid opening, with supporting contracts.
• Manufacturer Authorization: if bidding via authorized distributors, provide OEM authorization detailing name, address, email, and phone.
• Delivery: option clause allows up to 25% quantity variation and extension; delivery period aligned to last delivery order date, minimum 30 days, and may extend up to original delivery period.
• GST: bidder to ensure GST applicability; invoicing must reflect consignee GSTIN; GST reimbursement as actual or applicable rate, whichever lower.