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Food Safety And Drug Administration Uttar Pradesh Lucknow IT Equipment Tender: All-in-One PC, Desktop, MFM, Line-Interactive UPS 2025

Bid Publish Date

24-Dec-2025, 5:50 pm

Bid End Date

12-Jan-2026, 9:00 am

EMD

₹51,000

Value

₹50,00,000

Location

LUCKNOW , UTTAR PRADESH

Latest Corrigendum Available

Progress

Issue24-Dec-2025, 5:50 pm
Corrigendum07-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

154

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Exact EMD amount: ₹51,000 and estimated contract value: ₹5,000,000
  • • Mandatory IPv6 readiness for IT equipment from day one
  • • OEM data sheet verification required; non-obsolescence clause with 3 years market life
  • • Category-specific items: All-in-One PC, Entry/Mid Desktop, Multifunction Machine, Line Interactive UPS with AVR
  • • On-site OEM warranty and battery warranty terms specified
  • • Penalty and delivery flexibility: option to increase quantity up to 25% at contracted rates
  • • GST responsibility lies with bidder; GST rate applicable as per bidder's registration
  • • Data sheet upload mandatory; data sheet matching required for bid rejection risk

Categories 4

UPS ATM MACHINE MICRO CONTROLLER

Tender Overview

The Food Safety And Drug Administration (FSDA) of Uttar Pradesh, based in Lucknow (226001), seeks procurement of IT hardware across multiple categories: All-in-One PCs, Entry and Mid Level Desktop Computers, Multifunction Machines, and Line Interactive UPS with AVR. The estimated contract value is ₹5,000,000, with an EMD of ₹51,000. The scope emphasizes OEM-grade devices with factory preloaded software, IPv6 readiness, and ongoing warranty support. The procurement aims to standardize computing and power backup across FSDA facilities in Lucknow and surrounding districts, ensuring uniform hardware compatibility and serviceability. Unique elements include batch flexibility under option clauses and adherence to specific data sheet verifications, ensuring non-obsolescence and OEM continuity. Bidders should prepare for a structured bid with data-sheet validation and supplier qualifications.

Technical Specifications & Requirements

  • Product categories: All-in-One PC (V2), Entry/Mid Level Desktop Computer (Q2), Multifunction Machine MFM (V2), Line Interactive UPS with AVR (V2)
  • Key technical items: factory preloaded OS, RAM type and size, SSD/HDD storage, display size, port count, monitor availability, and UPS AVR performance; IPv6 readiness required; on-site OEM warranty
  • Data-sheet alignment: mandatory upload of product data sheets; ensure no mismatch with listed specifications; three years residual market life criterion for offered products
  • Standards reference: operating system compliance, printing and scanning capabilities as per ISO/IEC 24734 elements for speed reporting when applicable, and vendor warranty terms
  • Financials: estimated value ₹5,000,000; EMD ₹51,000; GST considerations as per bidder responsibility
  • Delivery/compatibility: ensure compatibility with centralized FSDA IT management policies and installation at Lucknow premises

Terms, Conditions & Eligibility

  • EMD: ₹51,000; submission via online/DEMO as per T&C
  • Experience: minimum 3 years of supplying similar Central/State Govt or PSU contracts; OEM or authorized resellers acceptable with contracts copies
  • Obsolescence: offered products must have at least 3 years residual market life; not declared end-of-life by OEM
  • IT standards: devices must be IPv6 ready from day one; malware-free hardware/software certificates
  • Documentation: GST, PAN, experience certificates, financials, OEM authorizations, and data sheets required
  • Payment/delivery: standard delivery terms with appropriate lead times; penalties/LDs as per bid terms; option clause allows quantity adjustment up to 25%
  • Warranty: on-site OEM warranty; battery and UPS warranties specified; Malicious Code Certificate required

Key Specifications

  • All-in-One PC (V2): factory preloaded OS, RAM type and size, SSD/HDD capacity, display size, ports, and monitor availability

  • Desktop Computers (Q2): entry to mid-level specifications with processor, RAM, storage, and OS details

  • Multifunction Machine MFM (V2): document handling, scanning/copying capabilities, and related software

  • Line Interactive UPS with AVR (V2): AVR regulation, UPS rating, battery warranty, and runtime under full load

  • IPv6 readiness and malware-free hardware certificate requirements

Terms & Conditions

  • EMD: ₹51,000; submission per buyer terms; may be adjusted if quantity changes

  • Delivery window and optionClause: up to 25% quantity variation at contracted rates

  • Data sheet alignment required; non-compliance may lead to bid rejection

Important Clauses

Payment Terms

Standard govt terms; payment as per delivery milestones, with GST adjustments and sanctions for non-compliance

Delivery Schedule

Delivery period to commence after order date; option to extend with proportional days for added quantity

Penalties/Liquidated Damages

LD applicable for late delivery; specifics to be defined in the contract: per-day or percentage penalties

Bidder Eligibility

  • 3+ years of supplying similar IT hardware to govt bodies

  • Not under liquidation or bankruptcy and in good legal standing

  • Must provide OEM authorization and data sheets for all items

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Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 16
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 1024
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Ports Number of Ports 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.0 TYPE A, 1-USB 3.1 Gen 1 TYPE A, 1-USB TYPE C, 2-USB 3.1 Gen 1 TYPE A, Universal Audio Jack
Generic Stand Standard

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience certificates for similar govt/PSU supply (3 years minimum)

4

Financial statements (latest annual report or balance sheet)

5

EMD payment proof (₹51,000) and bank details

6

OEM authorization letter or dealership/partner certificate

7

Product data sheets for all offered items

8

Malicious Code Certification document

Corrigendum Updates

2 Updates
#1

Update

07-Jan-2026

Extended Deadline

12-Jan-2026, 9:00 am

Opening Date

12-Jan-2026, 9:30 am

#2

Update

07-Jan-2026

Extended Deadline

10-Jan-2026, 9:00 am

Opening Date

10-Jan-2026, 9:30 am

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid on IT equipment tender in Lucknow Uttar Pradesh 2025?

Bidders should prepare GSTN, PAN, and financials, upload OEM data sheets, and provide experience certificates for govt/PSU supply within 3 years. Ensure IPv6 readiness, and submit ₹51,000 EMD with bid. Include product data sheets and Malicious Code Certification; delivery lead times must meet the contract terms.

What documents are required for FSDA UP IT equipment bid 2025?

Required documents include GST certificate, PAN, three years of govt/PSU supply experience with contract copies, financial statements, EMD proof, OEM authorization, product data sheets, and Malicious Code Certification. Ensure data sheets match offered hardware specifications to avoid rejection.

What are the technical specifications for All-in-One PC in this tender?

Notable specs include factory preloaded OS, RAM type and size, SSD/HDD capacity, display size, number of ports, and monitor availability. All devices must be IPv6 ready, and data sheets must confirm OEM warranty terms and 3-year market life per bid requirements.

What is the EMD amount and its payment terms for this procurement?

EMD is ₹51,000. Payment terms align with government norms; submission via online/DEMO; GST implications handled by bidder. Performance-related payments and delivery milestones will be defined in the contract; ensure timely delivery to Lucknow facilities to avoid LDs.

What is the delivery flexibility clause for quantity changes?

The purchaser may increase or decrease quantity by up to 25% at contract rates. Delivery time adjusts proportionally using the formula (increased quantity/original quantity) × original delivery period, with a minimum of 30 days as a baseline.

What certifications or standards are required for IT equipment?

Equipment must be IPv6 ready from day one, include Malicious Code Certification, and data sheets must verify OS preloads, warranty, and OEM authorizations. Missing certifications or mismatched specs can lead to bid rejection.

How will GST be handled for this FSDA UP procurement?

GST is bidder-specific; bidders must determine applicable GST and submit accordingly. FSDA UP will reimburse GST as actuals or at the bidder’s rate, whichever is lower, up to the quoted percentage.

What is the warranty expectation for Line Interactive UPS with AVR?

UPS must include on-site OEM warranty; battery warranty details should be specified in the bid. The warranty coverage should align with standard manufacturer terms and ensure support during the contract period.