Western Railway All in One PC (V2) Tender 2026 Rajasthan Government Procurement ISO/IS 550 Compliant
Bid Publish Date
18-Jul-2026, 12:57 pm
Bid End Date
05-Aug-2026, 10:00 am
EMD
₹17,400
Location
Progress
Quantity
15
Bid Type
Two Packet Bid
Tender Overview
Western Railway, under Indian Railways, invites bids for an All in One PC (V2) (Q2) with an estimated value not disclosed and **EMD ₹ 17400. The procurement location is not specified. The tender emphasizes OEM or authorized reseller participation, mandatory installation/commissioning by OEM resources, and GST handling by bidders. Key differentiators include a flexible quantity clause allowing up to 25% variation and a delivery-time calculation tied to original and extended periods, with minimum extension of 30 days. The scope centers on desktop-class integrated PCs with factory-preloaded OS and certification, suitable for rail operations and store descriptions across multiple configurations. This tender requires strong compliance with security and government procurement standards while ensuring accurate invoicing to the consignee GSTIN. Unique aspects include non-return of faulty HDDs per policy and mandatory OEM authorization for distributors. The absence of a BOQ indicates a flexible specification alignment per unit.
Technical Specifications & Requirements
- Product category: All in One PC (V2)
- Categories covered: Description of store, processor, RAM, storage, display, graphics, input devices, OS, ports, stand
- Input/Output: Mouse connectivity, Keyboard connectivity, Number of ports (as per BOQ)
- Memory & Storage: RAM size (GB), Storage type and Storage capacity (GB)
- Display & Graphics: Display size (inches), Panel technology, Graphics type
- OS: Factory preloaded with certification; OS version unspecified
- Other: Stand, various categories for description and inputs
- EMD: ₹17,400; Bidder must meet 3-year govt manufacturing/supply experience; installation by OEM resources
- Delivery: Option clause allows up to 25% quantity change; time extension rules apply
Terms, Conditions & Eligibility
- EMD: ₹17,400; payable as part of bid terms
- Experience: Minimum 3 years in supplying similar category products to Central/State Govt or PSUs; OEM or authorized resellers eligible
- GST & Invoicing: GST applicable; invoice must be raised in consignee name with consignee GSTIN; GST billed per actuals or applicable rate
- Installation/Training: Performed by OEM-certified resources or OEM-authorized resellers
- Authorizations: OEM authorization required for distributors/service providers
- Warranty/Policy: Non-return of faulty HDD per security policy; penalties or LD terms may apply per contract
- Documentation: Submit OEM authorization, experience proofs, and financials; ensure GST compliance
- Other: No BOQ items; delivery window and payment terms aligned with government procurement norms
Key Specifications
-
- Product/service names: All in One PC (V2) with described categories
-
- Quantities / value: EMD ₹17,400; estimated value not disclosed
-
- Experience: 3 years in govt manufacturing/supply
- Standards/quality: Factory preloaded OS with certification; OEM authorized installation
-
- Delivery: 25% quantity variation; delivery period calculation; minimum 30 days extension
-
- Warranty/Support: OEM-certified installation and support; non-return HDD per policy
Terms & Conditions
-
Key Term 1: 25% quantity variation allowed during contract placement and currency
-
Key Term 2: Installation/commissioning by OEM-certified personnel or OEM-authorized resellers
-
Key Term 3: Invoicing must be in consignee name with consignee GSTIN and GST charges as per actuals
Important Clauses
Payment Terms
GST as per actuals or applicable rate; invoice in consignee GSTIN; no fixed advance yet; payment terms aligned with government procurement norms
Delivery Schedule
Delivery period calculated from original delivery order; extended period uses (increased quantity / original quantity) × original days, min 30 days; purchaser may extend to original delivery period
Penalties/Liquidated Damages
LD terms may apply for delays or non-compliance; specifics not provided; ensure compliance with schedule and quality standards
Bidder Eligibility
-
3 years govt procurement experience in similar category products
-
OEM authorization or direct OEM supplier status
-
Financial stability demonstrated by audited statements and no liquidation or bankruptcy
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Mumbai
Delivery Pincodes
400013
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kanchan Vitthal Redkar | 400013,CHIEF WORK SHOP MANAGER, CARRIAGE REPAIR WORK SHOP LOWER PAREL, M.N. JOSHI MARG LOWER PAREL-MUMBAI-400013 | Mumbai | Maharashtra | 400013 | 15 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9620574.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Description of store | All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty |
| Description | Processor Number | Intel Core i5-12400, Intel Core i5-12500, Intel Core i5-13400T, Intel Core i7 12700T, Intel Core i5-12600, Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, AMD Ryzen 3 5300G, AMD Ryzen 3 PRO 5350G, AMD Ryzen 3 8300GE, AMD Ryzen 3 PRO 8300GE, AMD Ryzen 3 8300G, AMD Ryzen 3 PRO 8300G, AMD Ryzen 5 5600GE, AMD Ryzen 5 PRO 5650GE, AMD Ryzen 5 5600G, AMD Ryzen 5 PRO 5650G, AMD Ryzen 5 8500GE, AMD Ryzen 5 PRO 8500GE, AMD Ryzen 5 8500G, AMD Ryzen 5 PRO 8500G, AMD Ryzen 5 8600GE, AMD Ryzen 5 PRO 8600GE, AMD Ryzen 5 8600G, AMD Ryzen 5 PRO 8600G, AMD Ryzen 7 5700GE, AMD Ryzen 7 PRO 5750GE, AMD Ryzen 7 5700G, AMD Ryzen 7 PRO 5750G, AMD Ryzen 7 8700GE, AMD Ryzen 7 PRO 8700GE, AMD Ryzen 7 8700G, AMD Ryzen 7 PRO 8700G, AMD Ryzen 9 PRO 7945, AMD Ryzen 9 7900X3D, AMD Ryzen 9 7950X3D, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher |
| Input Devices | Mouse Connectivity | Wired, Wireless Or higher |
| Input Devices | Keyboard Connectivity | Wired, Wireless Or higher |
| Input Devices | Type of Keyboard | Standard, Bilingual Or higher |
| Graphics | Graphics Type | Integrated |
| Operating System | Operating System (Factory Preloaded with Certification) | Windows 11 Professional |
| Memory | Type of RAM | DDR4, DDR5 Or higher |
| Memory | RAM Size (GB) | 16 |
| Storage | Type of Storage Installed with the System | NVMe SSD |
| Storage | Storage Capacity (in GB) | 512 |
| Display | Display Size - Diagonal (in Inches) | 58.1 - 63 (22.87" - 24.8") |
| Display | Panel Technology | In Plane Switching (IPS) Or higher |
| Ports | Number of Ports | 1-HDMI, 1-USB 3.0 TYPE A, 1-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1- VGA, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C |
| Generic | Stand | Standard |
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Required Documents
GST registration certificate
PAN card
Experience certificates (minimum 3 years with govt projects)
Financial statements (audited if available)
EMD submission proof
Technical bid documents demonstrating product specs
OEM Authorization/Manufacturer Certification
GST invoice submission plan to consignee GSTIN
Corrigendum Updates
1 Update Update
Extended Deadline
05-Aug-2026, 10:00 am
Opening Date
05-Aug-2026, 10:30 am
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
What documents are required for the All in One PC tender in Western Railway?
Bidders must submit GST registration, PAN, experience certificates (3 years govt supply), financial statements, EMD ₹17,400, OEM authorization, and technical bid documents. Invoices must reflect consignee GSTIN and GST as applicable. Ensure OEM installation capability and vendor authorization to qualify.
How is the 25% quantity variation handled in this tender in India 2026?
The purchaser may increase or decrease quantity up to 25% at contract placement or during currency. Delivery timelines adjust using a calculated formula, with a minimum 30 days extension. Bidder must be prepared to supply at contracted rates and terms across variations.
What are the exact installation requirements for Western Railway PC procurement?
Installation must be performed by OEM-certified personnel or OEM-authorized resellers. Provide installation, testing, and training as applicable per scope. Ensure proper configuration of factory-preloaded OS with required certifications and compatibility with Western Railway infrastructure.
What is the EMD amount and payment terms for this Western Railway bid?
EMD is ₹17,400. GST will be charged per actuals or applicable rate, whichever is lower. Invoicing must be in consignee name with consignee GSTIN; payment terms align with government norms, typically after delivery and acceptance.
Which standards or certifications are required for the All in One PC tender?
OS must be factory preloaded with certification; OEM authorization is required for distributors; no explicit IS/ISO codes listed. Ensure hardware specs align with govt procurement standards and security policies governing hardware procurement.
What is the delivery schedule and extension policy for this procurement?
Delivery begins from the last date of the original delivery order. If extended, the added time uses (increased quantity ÷ original quantity) × original period, minimum 30 days. The buyer may extend to meet the original delivery period contingent on contract terms.
What are the key eligibility criteria for bidders in this govt PC tender?
Must have 3 years of regular govt/PSU supply of similar category products; OEM or authorized reseller status; solid financials; experience proofs showing contracts executed in each year; non-liquidation status.
How should invoicing be handled for GST compliance in this tender?
Invoices must be issued in the consignee’s name with the consignee GSTIN. Include GST at applicable rates or as actuals, with scanned GST invoice copies uploaded on GeM per policy and ensure proper documentary support.
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Documents 3
GeM-Bidding-9620574.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS