Indian Army Udampur Jammu & Kashmir Procurement: Cap Radiator, Water Pump Assembly & Related Automotive Parts Tender 2026
Bid Publish Date
09-Sep-2026, 8:07 pm
Bid End Date
19-Sep-2026, 9:00 pm
Location
Progress
Key Highlights
- • Critical: 25% bid quantity flex when exercising the option clause during contract tenure
- • Required GST handling: reimbursement based on actuals or lower applicable rate
- • Financial integrity: non-liquidation/anti-bankruptcy undertakings mandatory
- • Delivery timing: extension calculations anchored to original delivery period, minimum 30 days
- • 23+ automotive spare parts categories including radiators, water pumps, hoses and bearings
- • No explicit site-specific standards listed; assume OEM part compatibility and standard military vehicle norms
Tender Overview
The Indian Army's Department of Military Affairs in Udhamur, Jammu & Kashmir invites bids for a broad range of automotive spare parts, including cap radiators, brake light switches, water pump assemblies, sleeves, rubber hoses, oil seals, bearings, air filters, fuel/oil filters, pipes and transmission components. The BOQ comprises 24 items with unspecified quantities, signaling a multi-item procurement targeting maintenance and overhaul of armored or wheeled platforms. The scope emphasizes standard spare parts compatibility across frontline and support vehicles in the 182101 postal area, with delivery and price adjustments governed by contract terms.
Technical Specifications & Requirements
- Product categories covered: cap radiator, water pump assembly, brake components, oil seals, bearings, air filters, hoses, and associated KM cabling and piping.
- No explicit technical specs listed in the tender text; bidders should rely on OEM part numbers, IS/ISO compliance as applicable to Indian Army standards.
- BOQ details: 24 items referenced; exact quantities not disclosed, suggesting bulk and per-item pricing across a combined order.
- Key compliance notes: GST considerations noted; bidders must quote GST appropriately and may receive reimbursement as per actuals or applicable rates.
- Delivery framework: option clause allows quantity fluctuation up to 25% with rates preserved; delivery timelines anchored to last delivery order date.
- Eligibility cues: bidders should demonstrate financial stability and non-liquidation status; provide undertakings accordingly.
Terms, Conditions & Eligibility
- Option Clause: 25% quantity increase/decrease at contract placement and during currency with calculated time extension: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- GST: bidder bears GST assessment; reimbursement as per actuals or applicable rates, whichever is lower.
- Financial Standing: no liquidation or bankruptcy; bid must include an undertaking to this effect.
- EMD/Submission: details not provided; bidders should prepare standard EMD per bid norms and ensure GST/PAN/GST compliance documents.
- Delivery: delivery period linked to last date of original delivery order; extensions require computation based on options clause.
- Documentation: OEM authorizations and technical compliance where applicable; ensure readiness of multiple category parts for fast-track supply.
Key Specifications
-
Product list: cap radiator, brake light switch, water pump assembly, sleeves, rubber hoses, oil seals, wheel hub bearings, brake shoes, air filter elements, oil/filter, front/rear hoses, KM cables, and related piping
-
Quantities: 24 items in BOQ; exact numbers not disclosed (bulk order potential)
-
Standards: OEM compatibility with military vehicle systems; IS/ISO references not specified
-
Warranty: not specified; bidders should confirm aftermarket support terms in bid submission
-
Delivery: option-based quantity adjustment up to 25% at contracted rates
-
OEM/Brand: explicit brand requirements not stated; emphasize OEM authorizations where applicable
Terms & Conditions
-
Option clause enables up to 25% quantity variation at contract stage and during currency
-
GST risk shared; bidders liable for accurate GST quoting with reimbursements
-
Financial health required; no liquidation or bankruptcy; undertakings mandatory
Important Clauses
Payment Terms
GST handling with reimbursement at actuals or lower applicable rate; standard bid payment terms to be defined in contract
Delivery Schedule
Delivery period linked to last date of original delivery order; extended time proportional to quantity adjustment with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; implied adherence to standard military procurement LD clauses to be confirmed during bid finalization
Bidder Eligibility
-
Not under liquidation or bankruptcy; non-liquidation undertaking required
-
Proven experience in supplying automotive spare parts (24-item category)
-
Ability to fulfill bulk item quantities with OEM authorizations where applicable
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AADINATH & ASSOCIATES Under PMA | - | 16-09-2026 17:32:19 | |
| 2 | GUPTA ENTERPRISES Under PMA | - | 14-09-2026 13:09:46 | |
| 3 | M/S MAHARAJ ENTERPRISES Under PMA | - | 17-09-2026 15:04:29 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | M/S MAHARAJ ENTERPRISES(MSE)( MSE Social Category:General ) Under PMA | Item Categories : Cap radiator,Brake light switch,Water pump assy,Assy sleeve cyl,Rubber hose,Oil seal hub,Front axle | |
| L2 | GUPTA ENTERPRISES (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Cap radiator,Brake light switch,Water pump assy,Assy sleeve cyl,Rubber hose,Oil seal hub,Front axle | |
| L3 | AADINATH & ASSOCIATES (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Cap radiator,Brake light switch,Water pump assy,Assy sleeve cyl,Rubber hose,Oil seal hub,Front axle |
Tender Data
Bid Details
Quantity
53
Category
Cap radiator
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Cap radiator , Brake light switch , Water pump assy , Assy sleeve cyl , Rubber hose , Oil seal hub , Front axle lock washer , Bearing front , Ball bearing , Air filter , Pipe assy , KM cable complete , Hose rear flexible , Assy beaing wheel hub inner , Brake lining assy , Oil seal , Air filter element , Oil filter , Oil filter RE , Brake shoe front , Rubber hose coolant , Hose , Hose inter cooler to adaptor , KM Head
Pre-Bid & Qualification
Pre-Bid Date
14-09-2026 09:00:00
Pre-Bid Venue
Garhi Cantt, Udhampur, J &K
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Udhampur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Udhampur | Udhampur | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9872478.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
24 Items Sign in to view GEM price trends Sign in for GEM prices
Cap radiator
Cap radiator
Brake light switch
Brake light switch
Water pump assy
Water pump assy
Assy sleeve cyl
Assy sleeve cyl
Rubber hose
Rubber hose
Oil seal hub
Oil seal hub
Front axle lock washer
Front axle lock washer
Bearing front
Bearing front
Ball bearing
Ball bearing
Air filter
Air filter
Pipe assy
Pipe assy
KM cable complete
KM cable complete
Hose rear flexible
Hose rear flexible
Assy beaing wheel hub inner
Assy beaing wheel hub inner
Brake lining assy
Brake lining assy
Oil seal
Oil seal
Air filter element
Air filter element
Oil filter
Oil filter
Oil filter RE
Oil filter RE
Brake shoe front
Brake shoe front
Rubber hose coolant
Rubber hose coolant
Hose
Hose
Hose inter cooler to adaptor
Hose inter cooler to adaptor
KM Head
KM Head
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Cap radiator | Cap radiator | 1 | pieces | headclk@536 | 15 | |
| 2 | Brake light switch | Brake light switch | 3 | pieces | headclk@536 | 15 | |
| 3 | Water pump assy | Water pump assy | 1 | pieces | headclk@536 | 15 | |
| 4 | Assy sleeve cyl | Assy sleeve cyl | 1 | pieces | headclk@536 | 15 | |
| 5 | Rubber hose | Rubber hose | 3 | pieces | headclk@536 | 15 | |
| 6 | Oil seal hub | Oil seal hub | 4 | pieces | headclk@536 | 15 | |
| 7 | Front axle lock washer | Front axle lock washer | 4 | pieces | headclk@536 | 15 | |
| 8 | Bearing front | Bearing front | 2 | pieces | headclk@536 | 15 | |
| 9 | Ball bearing | Ball bearing | 2 | pieces | headclk@536 | 15 | |
| 10 | Air filter | Air filter | 2 | pieces | headclk@536 | 15 | |
| 11 | Pipe assy | Pipe assy | 1 | pieces | headclk@536 | 15 | |
| 12 | KM cable complete | KM cable complete | 1 | pieces | headclk@536 | 15 | |
| 13 | Hose rear flexible | Hose rear flexible | 1 | pieces | headclk@536 | 15 | |
| 14 | Assy beaing wheel hub inner | Assy beaing wheel hub inner | 2 | pieces | headclk@536 | 15 | |
| 15 | Brake lining assy | Brake lining assy | 8 | pieces | headclk@536 | 15 | |
| 16 | Oil seal | Oil seal | 2 | pieces | headclk@536 | 15 | |
| 17 | Air filter element | Air filter element | 2 | pieces | headclk@536 | 15 | |
| 18 | Oil filter | Oil filter | 2 | pieces | headclk@536 | 15 | |
| 19 | Oil filter RE | Oil filter RE | 2 | pieces | headclk@536 | 15 | |
| 20 | Brake shoe front | Brake shoe front | 1 | pieces | headclk@536 | 15 | |
| 21 | Rubber hose coolant | Rubber hose coolant | 1 | pieces | headclk@536 | 15 | |
| 22 | Hose | Hose | 3 | pieces | headclk@536 | 15 | |
| 23 | Hose inter cooler to adaptor | Hose inter cooler to adaptor | 3 | pieces | headclk@536 | 15 | |
| 24 | KM Head | KM Head | 1 | pieces | headclk@536 | 15 |
Categories
30
Required Documents
GST registration certificate
PAN card
Experience certificates for similar automotive parts supply
Financial statements demonstrating solvency
EMD submission document (as per bid norms)
Technical bid documents and OEM authorizations
Non-liquidation/solvency undertaking
Any relevant IS/ISO compliance certificates or manufacturer certifications
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the automotive parts tender in Udhamur, JK 2026?
Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD, OEM authorizations, and technical compliance documents. Ensure non-liquidation undertaking and OEM support where required; prepare detailed per-item pricing for the 24 items and confirm GST treatment per the contract terms.
What documents are required to participate in the army parts procurement in JK?
Required documents include GST certificate, PAN, experience certificates for similar supplies, financial statements, EMD submission, technical bid, OEM authorizations, and a non-liquidation undertaking. Prepare per-item BOMs for radiators, hoses, seals, and bearings with OEM part numbers.
What are the eligibility criteria for supplying automotive parts to Indian Army?
Eligibility includes not being under liquidation or bankruptcy, proven track record in supplying similar spare parts, ability to meet bulk quantities, and possessing OEM authorizations where applicable. Financial stability documentation and GST compliance are mandatory.
What are the delivery terms for the Udhamur parts procurement?
Delivery terms hinge on the last date of the original order, with quantity adjustments up to 25% at contracted rates. If exercised, the extended period uses (increased quantity/original quantity) × original delivery period, with a minimum 30 days.
What are the GST implications for this army tender in JK?
Bidders must quote GST accurately; reimbursement will be based on actual GST or the lower applicable rate, subject to contract terms. Ensure GST compliance documentation is uploaded with bid submission.
How to verify OEM authorizations for the 24-item catalog?
Obtain valid OEM authorization letters for each applicable part (radiator, water pump, seals, hoses, bearings, etc.). Include these authorizations in the technical bid and cross-check part numbers against the Army’s required catalogs.
What is the scope of the 24-item BOQ in this tender?
The BOQ comprises 24 automotive parts categories, including radiators, brake components, and filters. Quantities are not disclosed publicly; bidders should prepare per-item pricing and confirm compatibility with military vehicle standards.
What are the key compliance standards expected for parts supply?
While explicit standards aren’t listed, expect OEM compatibility, IS/ISO readiness where applicable, and adherence to standard military procurement terms. Verify part numbers and warranties during bid submission and supplier onboarding.