Nagarpalika Gujarat SWADESHI MELA Event Management Tender 2026 Mahesana Outdoor Expo Bid
Progress
Key Highlights
- • Earthquake: Not Applicable
- • EMD amount clearly stated as ₹45,000 via FDR
- • FDR submission with bid and 5-day hard copy delivery requirement
- • Outdoor event: SWADESHI MELA in Mahesana, Gujarat
- • ATC document uploaded by buyer; bidders must review attached terms
- • No BOQ items; scope inferred to event management and expo logistics
- • Vendor eligibility favors prior government outdoor event experience
Tender Overview
The Nagarpalika under the Urban Development And Urban Housing Department Gujarat seeks an Event Management Service for the SWADESHI MELA arranged outdoors in MAHESANA, GUJARAT (382165). Estimated value is not disclosed; the procurement targets a single integrated service covering venue management, stalls, logistics, security, and on-site coordination for a Swadeshi fair held outdoors. The bid emphasizes compliance with the Buyer’s specific EMD mechanics via Fixed Deposit Receipt (FDR), pledged to A/C CHIEF OFFICER,VADNAGAR NAGARPALIKA, with immediate demonstration of FDR upon bid submission and physical copy delivery within 5 days post bid opening. The opportunity requires bidders to align with local governance event standards and deliver a seamless, festival-like expo experience for Swadeshi exhibitors. Unique constraints include the allotted outdoor space, adherence to municipal guidelines, and a formal EMD submission path through bank instruments. This tender is positioned as a government event management engagement focused on credentialed suppliers capable of managing multi-day public exhibitions within Gujarat.
Technical Specifications & Requirements
- Event type: Outdoor Swadeshi Mela management and related services
- Location: Mahesana, Gujarat
- EMD mechanism: ₹45,000 via bank FDR endorsed to the buyer; must be uploaded with bid and hard copy delivered within 5 days of bid end/opening
- ATC/terms: Tender includes a buyer-uploaded AtC document; follow the specific terms therein
- BoQ: No items listed; scope inferred from event management and expo logistics
- Delivery/activation window: Details not published; bidders should prepare for on-site setup during the expo window and post-event wrap-up
- Compliance: Align with government event standards and municipal regulations; no explicit product specs provided
Terms, Conditions & Eligibility
- EMD: ₹45,000 via FDR or equivalent bank instrument; provide scanned proof with bid
- Documentation: Upload FDR proof; submit hard copy to buyer within 5 days of bid end/opening
- Experience: Prior experience in outdoor event management for government-related expos preferred
- Delivery/Completion: On-site management during expo dates with post-event closeout
- Payment terms: Not explicitly stated; anticipate standard government terms per ATC
- Warranty/Support: Not specified; bidders should seek clarification on post-event support
- ATC/ATC-linked terms: Follow Buyer-added terms and any attached ATC file
Key Specifications
-
Event management for outdoor Swadeshi Mela
-
Venue logistics, stalls, security, on-site coordination
-
EMD ₹45,000 via Fixed Deposit Receipt
-
FDR requires withdrawal only on demand or with pledgee sanction
-
Bid submission requires uploading scanned FDR proof
Terms & Conditions
-
EMD of ₹45,000 via FDR; bank endorsement required
-
5-day delivery of hard copy FDR to buyer after bid end
-
ATC document in buyer's uploaded terms; comply fully
-
No BOQ items; interpret scope as full event management
Important Clauses
Payment Terms
Payment terms align with government ATC; specifics not provided; bidders should seek ATC guidance and confirm milestones post-event
Delivery Schedule
On-site setup and logistics delivery during expo window; post-event closeout to follow standard municipal processes
Penalties/Liquidated Damages
No explicit LDs stated; bidders should clarify penalties under ATC and municipal rules
Bidder Eligibility
-
Experience in outdoor government event management or public exhibitions
-
Financial capability to mobilize resources for an outdoor expo
-
Compliance with local municipal guidelines and Gujarat state procurement norms
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
30
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; SWADESHI MELA; SWADESHI MELA; below 25; Outdoor Event
Advisory Bank
Bank of India
Delivery Details
Delivery Locations
1
Delivery Cities
Mahesana
Delivery Pincodes
384355
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sukhaji Sonkaji Thakor | 384355,OPP STATE BANK OF INDIA, BEHIND B.N HIGH SCHOOL, VADNAGAR | Mahesana | Gujarat | 384355 | 1 | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-10036773.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
EMD submission proof (FDR or equivalent)
Copy of FDR endorsement and cover letter
Experience certificates for prior outdoor event management
Technical bid documentation
OEM authorizations or agency confirmations (if applicable)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for outdoor Swadeshi Mela event management in Mahesana Gujarat 2026?
Bidders must register, submit technical and financial bids, and attach an EMD ₹45,000 via FDR endorsed to the buyer. Include scanned FDR proof, then deliver the hard copy within 5 days of bid end/opening. Review ATC terms for compliance and required documents.
What documents are required for the Nagarpalika Swadeshi Mela tender in Gujarat?
Required documents include GST certificate, PAN, EMD proof (FDR), hard copy of EMD delivery, experience certificates for outdoor events, technical bid, and OEM authorizations if applicable. Ensure bid submission aligns with ATC terms uploaded by the buyer.
What are the EMD submission details for this Mahesana tender?
EMD is ₹45,000 payable via Fixed Deposit Receipt; the FDR must be pledged to the buyer and uploaded with the bid. The bidder must deliver the physical FDR to the buyer within 5 days after bid end/opening.
What technical specifications exist for this outdoor Swadeshi Mela bid in Gujarat?
No itemized BOQ; scope implies full event management for an outdoor expo: venue logistics, stalls, security, and on-site coordination. Bidders should align with municipal event standards and ensure robust crowd management and vendor coordination capabilities.
What are the delivery terms for on-site setup in this tender?
Delivery/activation involves on-site setup during the expo window with post-event closeout. Specific dates are not published; bidders should request ATC clarification and prepare for flexible scheduling within local event calendars.
What standards or certifications are required for this Gujarat expo bid?
The ATC requires compliance with government event norms; no explicit ISO/IS standards are listed. Bidders should provide prior government event experience and be prepared to demonstrate organizational and security capabilities per municipal guidelines.
How is payment expected after delivering outdoor event management services?
Payment terms are not explicitly stated in the data; bidders should rely on the ATC terms, seek clarity on milestone-based payments post-event, and ensure compliance with submission of all required documents to trigger payments.