TenderDekho Logo
GEM

Gujarat Agriculture & Co-operation Department Patan Facility Management Service Tender 2025 – 850000 EMD 25500

Bid Publish Date

31-Dec-2025, 3:39 pm

Bid End Date

15-Jan-2026, 4:00 pm

EMD

₹25,500

Value

₹8,50,000

Location

PATAN , GUJARAT

Progress

Issue31-Dec-2025, 3:39 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

53743

Bid Type

Two Packet Bid

Categories 4

SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT REAL ESTATE SERVICE

Tender Overview

The Gujarat Agriculture and Co-operation Department invites a facility management service bid for Patan, Gujarat (PIN 384110) in the Outcome Based category, with an estimated value of ₹8,50,000 and an EMD of ₹25,500. The procurement emphasizes service delivery within the local state, with an emphasis on contractual flexibility via the 25% option clause for quantity or duration adjustments. The tender requires an on-site service presence in the consignee state and outlines specific EMD/FDR/DD submission options. The BOQ shows no listed items, indicating a framework or services-based contract rather than discrete product quantities. Bidders should prepare for a performance-based engagement with clear SLAs and milestone-driven payments. The tender’s unique feature is the excess settlement facility, enabling add-on charges within defined limits, and the requirement to deliver hard-copy EMD documents within five days of bid opening.

Technical Specifications & Requirements

  • Category: Facility Management Service – Outcome Based
  • Location: Patan, Gujarat (384110)
  • Estimated value: ₹8,50,000; EMD: ₹25,500
  • Standards/Compliance: Not specified; emphasis on service delivery quality and SLA adherence
  • Delivery/Scope: On-site facility management with local office presence; option clause allows up to 25% adjustments; excess settlement for additional charges with documentary support
  • EMD/PS Submissions: EMD via DD or FDR in favor of Assistant Director of A.H., SFSP & TI, Patan; proof must be uploaded and hard copies delivered within 5 days of bid end/opening
  • Performance Security: DD or FDR acceptable as PBG substitute; delivery of hard copy within 15 days for post-award processes
  • Key Differentiator: Local office requirement in the consignee state; flexibility in contract quantity/duration

Terms, Conditions & Eligibility

  • EMD options: Demand Draft or Fixed Deposit Receipt in favor of Assistant Director of A.H., SFSP & TI, Patan (SBIPatan)
  • Office availability: Service provider must maintain an office in Gujarat; documentary evidence required
  • Delivery timeline: Terms reference scheduling tied to the contract; exact dates not specified
  • Payment terms: Not detailed in data; implies milestone-based or SLA-linked payments
  • Penalty/SLAs: Not specified; refer to standard GeM terms and any purchaser-specific penalties
  • Documentation to submit: Scanned copies of EMD, proof of office in-state, and hard copies within specified days; GST/PAN and prior experience documentation typically required
  • Excess Settlement: Add-ons allowed up to a defined percentage; requires documentation for invoicing

Key Specifications

    • Category: Facility Management Service – Outcome Based
    • Location: Patan, Gujarat 384110
    • Estimated value: ₹8,50,000
    • EMD: ₹25,500
    • EMD submission modes: DD or Fixed Deposit Receipt in favor of Assistant Director of A.H., SFSP & TI, Patan; proof uploaded; hard copy delivery within 5 days
    • Performance security: DD or FDR acceptable as PBG; hard copy delivery within 15 days after award
    • Contract flexibility: Option Clause allows up to 25% adjustment in quantity or duration
    • Excess settlement: Additional charges allowed up to specified percentage with supporting documents

Terms & Conditions

  • EMD submission in favor of Assistant Director of A.H., SFSP & TI, Patan; multiple acceptable forms

  • Office of service provider must exist within the consignee state (Gujarat) with evidence

  • 25% contract quantity/duration variation allowed at contract issuance and post-issuance

  • Excess settlement facility for add-on charges within approved limits with documentation

  • Hard copy EMD/PS documents to be delivered within specified timeframes (5 days or 15 days after award)

Important Clauses

Payment Terms

Not explicitly detailed in data; bidders should expect SLA-based payments aligned with service milestones and the excess settlement mechanism requiring supporting documents

Delivery Schedule

On-site facility management delivery in Patan; 25% quantity/duration adjustment allowed; exact calendar not provided

Penalties/Liquidated Damages

Not specified; bidders should anticipate standard GeM terms and purchaser-specific SLAs, with potential LDs for non-performance

Bidder Eligibility

  • Must demonstrate ability to operate a local Gujarat office with documentary evidence

  • Experience in facility management or outcome-based service contracts

  • Ability to submit EMD via DD or FDR and provide hard copies within 5 days

Past Similar Tenders (Historical Results)

5 found

Facility Management Service - Outcome Based

Survey Of India

HYDERABAD, TELANGANA

Posted: 30 April 2025
Closed: 10 May 2025
GEM

Facility Management Service - Outcome Based

Central Council For Research In Ayurvedic Sciences, Kerala

LUCKNOW, UTTAR PRADESH

Posted: 1 May 2025
Closed: 12 May 2025
GEM

North Eastern Railway Facility Management Service - Outcome Based Bid Gorakhpur UP 2025

North Eastern Railway

LUCKNOW, UTTAR PRADESH

Posted: 27 October 2025
Closed: 8 November 2025
GEM

Facility Management Service - Outcome Based

Marketing Division

KOLKATA, WEST BENGAL

Posted: 4 March 2025
Closed: 18 March 2025
GEM

Facility Management Service - Outcome Based

State Bank Of India (sbi)

MUMBAI, MAHARASHTRA

Posted: 20 September 2025
Closed: 30 September 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (facility management or related services)

4

Financial statements (as applicable)

5

EMD submission proof (DD or FDR or alternative as allowed)

6

Technical bid documents (methodology, SLAs, delivery approach)

7

OEM authorizations or service partner credentials (if applicable)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Patan facility management tender in Gujarat 2025?

Bidders must submit EMD of ₹25,500 via DD/FDR in favor of the Assistant Director of A.H., SFSP & TI, Patan, along with scanned proof and hard copies within 5 days. Provide Gujarat-based office evidence and technical bid detailing SLA-based service delivery. Ensure compliance with local office requirements and excess settlement provisions.

What documents are required for Gujarat Patan facility management procurement?

Required documents include GST registration, PAN, experience certificates in facility management, financial statements, EMD proof (DD or FDR), technical bid with SLA plan, and any OEM authorizations. Upload scans with the bid and deliver hard copies to the buyer within the stipulated 5 days.

What is the bid value and EMD amount for this Patan tender?

The estimated contract value is ₹8,50,000 and the EMD is ₹25,500. Submit EMD via DD or FDR in favor of the Assistant Director of A.H., SFSP & TI, Patan, and provide hard-copy proof within 5 days of bid end/opening.

Are there contract quantity adjustments allowed in this Gujarat tender?

Yes. The buyer can modify contract quantity or duration up to 25% at the time of issue, and once issued, adjustments remain limited to the same 25% threshold. Bidders must accept revised terms and continue with the award process.

What is the excess settlement feature in this tender for Gujarat procurement?

Excess settlement allows bidders to include additional charges up to a defined percentage of the item-level total value, including addons. Documentation supporting these charges must be submitted during invoicing, and total invoiced amount cannot exceed the agreed excess settlement percentage.

What evidences are required for the Gujarat service provider office?

Bidders must provide documentary evidence of an in-state office in Gujarat (Patan) to comply with the ‘availability of service provider’ clause. This includes office address proof, contact details, and relevant registrations to verify locality.

When are hard copies of EMD and related documents due after bid end?

Hard copies of EMD proofs must be delivered within 5 days of the bid end date or bid opening date, and post-award, hard copies of performance/security documents should be delivered within 15 days for DD/FDR-based arrangements.

What are the payment terms for the Patan facility management contract?

Specific payment terms are not disclosed in the data; bidders should anticipate milestone-based payments tied to SLA attainment. Ensure clear documentation for invoicing under the excess settlement framework and submission of required performance evidence per contract.