Hindustan Petroleum Corporation Ltd Transformer Equipment Supply Tender Visakhapatnam Andhra Pradesh 2026
Bid Publish Date
15-Aug-2026, 4:32 pm
Bid End Date
28-Aug-2026, 3:00 pm
Location
Progress
Key Highlights
- • Transformer-related goods supply to HPCL at Visakhapatnam with 25% quantity variation rights
- • GST-based invoicing requirement; consignee GSTIN must be on all invoices
- • Only supply of goods; no installation or commissioning services
- • ATC document governs terms; BOQ shows zero line items, indicating generic supply
- • Delivery extensions calculated by (increased/original quantity) × original period, minimum 30 days
- • Vendor must be prepared to price with GST and adhere to standard HPCL GST reimbursement approach
Tender Overview
Hindustan Petroleum Corporation Ltd in Visakhapatnam, Andhra Pradesh invites offers for the supply of transformer-related goods with the scope limited to the provision of goods (no installation). The procurement location is Visakhapatnam city, Andhra Pradesh 530001 and the tender includes an option clause allowing a quantity variation of up to 25% of the bid quantity during contract execution. Delivery terms reference an extended delivery period based on the option exercised, with a minimum extension of 30 days. Bidders should align pricing to potential quantity shifts at contracted rates and adhere to GST practices specified by the buyer. The absence of a BOQ indicates a pure supply contract without on-site work. Acknowledgement of GST implications is required, and invoices must be in the consignee’s name with the consignee GSTIN. This opportunity focuses on goods supply only for HPCL.
Key Specifications
-
- Product/service names: transformer-related goods (supply scope only)
-
- Quantities: up to 25% quantity variation allowed during/after contract
-
- EMD/Estimated value: not disclosed; prepare per HPCL norms
-
- Experience: not specified; bidders with transformer-goods supply experience preferred
-
- Compliance: GST invoicing in consignee name with GSTIN; ATC governs terms
Terms & Conditions
-
Key term: Option clause allows ±25% quantity change, delivery extension rules
-
Key term: GST handling on invoicing; reimbursement as actuals or capped rates
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Key term: Invoices must be in consignee name with GSTIN; supply-only scope
Important Clauses
Payment Terms
GST-inclusive pricing; reimbursement as actuals or applicable rates; invoice in consignee name with GSTIN
Delivery Schedule
Delivery period commences from the last date of original delivery order; extended period may apply under option; minimum 30 days
Penalties/Liquidated Damages
Not specified in data; standard HPCL LD norms may apply per contract terms
Bidder Eligibility
-
Experience in supply of transformer-related goods or electrical equipment
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GST registration and compliance with GST invoicing requirements
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Financial capability to sustain supply against potential quantity variability (up to 25%)
Tender Data
Bid Details
Quantity
3
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
TRNSFRMR, CRNT, RSN CST, 2000/1-1A, 54204671
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 28 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
24
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Devaram Nitish Reddy | 530011,HPCL, Visakh Refinery, Refinery Warehouse, Malkapuram, Visakhapatnam - 530011 | Visakhapatanam | Andhra Pradesh | 530011 | 3 | 24 | - |
Authority Records
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Documents 4
GeM-Bidding-9761492.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience/capability certificates for transformer-related goods supply
Financial statements or turnover evidence per HPCL norms
EMD/Security deposit documents (as per HPCL ATC guidance)
Technical bid/compliance documents (as applicable to goods supply)
OEM authorization or dealership certificates (if required by HPCL ATC)
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for HPCL transformer goods tender in Visakhapatnam 2026
Bidders should prepare GST registration details, PAN, and financial statements; submit technical compliance documents per HPCL ATC; ensure invoicing in the consignee name with the Consignee GSTIN. The tender allows a 25% quantity variation, with a minimum 30-day delivery extension; price should reflect GST considerations and option quantities.
What documents are required for HPCL goods supply tender in Visakhapatnam
Submit GST certificate, PAN, experience certificates for transformer-supply, financial statements, and EMD/security as per ATC. Include OEM authorizations if required and technical bid documents. Ensure invoices are raised in the consignee name with the consignee GSTIN; ATC governs special terms.
What are the delivery terms for HPCL Visakhapatnam transformer supply
Delivery starts from the last date of the original delivery order; option-enabled extensions apply based on (increased quantity/original quantity) × original period, with a minimum extension of 30 days. The buyer may extend delivery up to the original period during option exercise.
What are the GST requirements for HPCL procurement in Visakhapatnam
Bidders must apply applicable GST; reimbursement is either actuals or the lower applicable rate, not to exceed quoted GST. Invoices must be in the consignee’s name with the consignee GSTIN; ensure GST compliance during supply and invoicing.
Is there an EMD or security requirement for the HPCL tender 2026
EMD details are not specified in the data; bidders should rely on standard HPCL terms and ATC for security deposit requirements. Prepare the necessary security documents as per the ATC guidance and prevailing tender norms.
What standards or specifications are required for transformer goods tender
The tender data does not specify standard numbers; bidders should demonstrate baseline supplier qualification, transformer-goods supply capability, and compliance with general procurement norms. Check ATC for any explicit OEM or brand requirements and ensure GST-compliant invoicing.
What is the scope of supply in HPCL Visakhapatnam tender 2026
Scope is limited to delivery of goods only; no installation or commissioning. The BOQ shows zero items, indicating a focus on supply of transformer-related equipment or components as per HPCL procurement terms and ATC guidance.
How to handle quantity variation in HPCL tender Visakhapatnam
Bid quantity may be varied by up to 25% during or after contract at contracted rates. Plan pricing and inventory to accommodate potential increases or decreases, and align delivery plans to extended delivery timelines while maintaining adherence to the minimum 30-day extension rule.