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Indian Army Department Of Military Affairs A4 Paper & Stationery Tender 2026 - 35 Item List & 25% Quantity Option

Bid Publish Date

19-Jan-2026, 1:32 pm

Bid End Date

29-Jan-2026, 2:00 pm

Value

₹29,360

Location

JABALPUR , MADHYA PRADESH

Progress

Issue19-Jan-2026, 1:32 pm
AwardPending
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Quantity

1340

Key Highlights

  • • Explicit quantity variation right up to 25% during contract and currency
  • • No itemized technical specs available for 35 items; prepare comprehensive catalog and pricing
  • • Delivery extension mechanism: (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • • ATC document uploaded by buyer; ensure conformity to attached terms
  • • Broad office stationery scope: A4 paper, envelopes, binder clips, pens, tapes, glue, photopaper, etc.
  • • No EMD amount specified in data; verify in bidder pack and terms
  • • Bulk procurement mindset: readiness to fulfill 35 distinct items across major office categories
  • • Compliance with option clause is mandatory for bid submission

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad stationery procurement encompassing A4 Paper, various envelopes, binder clips in multiple widths, V7 pens, highlighters, photopaper, gel pens, tape varieties, glue sticks, stamps, flags, and related office supplies. Estimated value is ₹29,360.00 with a 35-item BOQ, targeting bulk supply to meet general administrative needs. A key differentiator is the option clause allowing quantity variations up to 25% during contract execution, with extended delivery time calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days. This tender emphasizes supply-chain reliability across diverse stationery categories.

  • Organization: Indian Army (Department Of Military Affairs)
  • Location: India (tender location not specified in data)
  • Product category: Office stationery and related consumables
  • Estimated value: ₹29,360.00; 35-item BOQ
  • Unique terms: 25% quantity variation, extended delivery time calculation formula
  • Delivery concept: Based on original delivery period with option-adjusted extensions

Technical Specifications & Requirements

  • No item-level technical specifications provided in the available data
  • BOQ indicates 35 total items with N/A quantities/usages for each item
  • No explicit EMD amount listed; no specific brand/OEM mandates documented
  • The procurement scope appears to cover standard office stationery and consumables across A4 paper to binding clips and misc accessories
  • Buyer-added ATC references exist and a terms document is attached for compliance and option behavior
  • Key implication: bidders should prepare a compliant catalog and pricing for all 35 items and ensure fulfillment capability for bulk administrative supplies

Terms, Conditions & Eligibility

  • Quantity may be increased or decreased by up to 25% at the time of order and during currency with contracted rates
  • Delivery schedule begins from the last date of the original delivery order; extended delivery assumes proportional time based on the option clause
  • Minimum delivery lead-times are governed by the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a floor of 30 days
  • Bidders must adhere to the option clause and submit pricing that accommodates potential quantity adjustments
  • Documentation: refer to ATC and Terms & Conditions for submission requirements and compliance

Key Specifications

  • Product/service names and categories: A4 Paper, Envelopes, Binder Clips (25mm, 19mm, 32mm, 41mm, 51mm), V7 Pens, Highlighters, Photopaper, Gel Pens (Blue/Red/Black), Tape varieties, Glue Sticks, Stamp Pads, U-Pins, Pencils, Flags (Coloured), Plastic Flags, Fevicol 250ml, Transparent Tape sets, Gluestick, Envelope types (Cloth, DO, Legal Size, A4, etc.), JK Bond Paper, Bindew for Cof I, Dak Folder

  • Quantity/Value: 35 item BOQ; estimated value ₹29,360.00; no item-wise quantities published

  • Delivery/Installation: Delivery period governed by original delivery order; adjustments per option clause with minimum 30 days

  • Standards/Certifications: No explicit standards listed in available data; verify in ATC

  • Quality/Testing: Not specified in tender data; bidders should ensure standard office supply quality

Terms & Conditions

  • 25% quantity variation right during contract and currency

  • Delivery period linked to original delivery date with calculation for extensions

  • Must comply with option clause and submit pricing accordingly

Important Clauses

Payment Terms

No explicit payment terms published; verify in ATC and finalize per contract

Delivery Schedule

Delivery starts after the last date of the original delivery order; extended delivery time follows the option clause formula

Penalties/Liquidated Damages

Not specified in available data; check ATC for LD or performance penalties

Bidder Eligibility

  • Proven experience in supplying office stationery to government or large institutions

  • Financial capability to handle baseline value ~₹29,360.00 with liquidity documentation

  • Compliance with option clause and delivery commitments as per ATC

Documents 5

GeM-Bidding-8855409.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 35 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 A4 Paper A4 Paper 5 ream pyarelal 15
2 A4 envelope A4 envelope 150 nos pyarelal 15
3 Binder clip 25 mm Binder clip 25 mm 10 pkt pyarelal 15
4 V7 pen V7 pen 12 pcs pyarelal 15
5 Binder clip 19mm Binder clip 19mm 10 pkt pyarelal 15
6 Binder clip 32 mm Binder clip 32 mm 10 pkt pyarelal 15
7 Binder clip 41 mm Binder clip 41 mm 10 pkt pyarelal 15
8 Binder clip 51 mm Binder clip 51 mm 10 pkt pyarelal 15
9 Stamp Pad Stamp Pad 2 nos pyarelal 15
10 U Pin U Pin 1 pkt pyarelal 15
11 Pencil Pencil 5 pkt pyarelal 15
12 Flag Coloured Flag Coloured 10 pkt pyarelal 15
13 Plastic Flag Coloured Plastic Flag Coloured 10 pkt pyarelal 15
14 Fevicol 250ml Fevicol 250ml 5 nos pyarelal 15
15 Tape Transparent 3x5 Tape Transparent 3x5 5 nos pyarelal 15
16 Tape Transparent 3x4 Tape Transparent 3x4 5 nos pyarelal 15
17 Tape Transparent 3x3 Tape Transparent 3x3 5 nos pyarelal 15
18 Tape Transparent 2x3 Tape Transparent 2x3 10 nos pyarelal 15
19 Gluestick Gluestick 10 nos pyarelal 15
20 Highlighter Highlighter 5 nos pyarelal 15
21 Photopaper Photopaper 2 pkt pyarelal 15
22 Gel Pen Impact Blue Gel Pen Impact Blue 10 nos pyarelal 15
23 Gel Pen Impact Red Gel Pen Impact Red 10 nos pyarelal 15
24 Gel Pen Impact Black Gel Pen Impact Black 6 nos pyarelal 15
25 Envelope with cloth big Envelope with cloth big 50 nos pyarelal 15
26 Tape Brown 0.5 inch Tape Brown 0.5 inch 5 nos pyarelal 15
27 Tape Brown 1 inch Tape Brown 1 inch 5 nos pyarelal 15
28 Tape Brown 2 inch Tape Brown 2 inch 5 nos pyarelal 15
29 Envelope Legal Size Envelope Legal Size 100 nos pyarelal 15
30 Colour paper Colour paper 150 nos pyarelal 15
31 DO Envelope DO Envelope 400 nos pyarelal 15
32 JK Bond Paper JK Bond Paper 1 nos pyarelal 15
33 Envelope A4 Size Envelope A4 Size 300 nos pyarelal 15
34 Binder for Cof I Binder for Cof I 4 nos pyarelal 15
35 Dak Folder Dak Folder 2 nos pyarelal 15

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience certificates for similar stationery supply contracts

4

Financial statements (recent audited) demonstrating liquidity

5

EMD/Security deposit documentation (as per ATC, if applicable)

6

Technical bid documents and product catalogs for all 35 items

7

OEM authorizations or authorized distributor letters (if applicable)

8

Any additional documents specified in Buyer Added Terms and ATC

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the Indian Army stationery tender in India 2026?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD (if required), technical bids, and OEM authorizations as per ATC. Prepare pricing for all 35 items and ensure compliance with the 25% quantity variation and delivery-extension rules. Review the uploaded ATC for any organization-specific conditions.

What documents are required for Indian Army stationery procurement 2026?

Required submissions include GST registration, PAN, experience certificates for similar contracts, audited financials, EMD documentation if applicable, technical catalog for all 35 items, OEM authorizations, and any buyer-added terms. Ensure each document aligns with the Terms and ATC attachments.

What are the delivery terms for the 35-item stationery BOQ tender?

Delivery begins from the last date of the original delivery order. If quantity increases, extended delivery time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Ensure readiness to meet potential delivery extensions under the option clause.

Which items are included in the 35-item stationery BOQ tender?

Items span A4 paper, various Envelopes, Binder Clips in multiple sizes (19mm–51mm), V7 Pens, Highlighters, Photopaper, Gel Pens, Tape sets, Fevicol 250ml, Glue Sticks, Stamp Pads, U-Pins, Pencils, Flags (Coloured), Plastic Flags, JK Bond Paper, and related office supplies; specific quantities are not disclosed in data.

What is the estimated contract value and scope for the Army stationery bid?

Estimated value is ₹29,360.00 for a 35-item BOQ. The scope covers standard office stationery and consumables to support administrative operations, with quantity variation rights up to 25% and standard delivery-time adjustments under the option clause.

Are there any brand or OEM requirements for this tender in India?

The available data does not specify brand or OEM mandates. Bidders should rely on OEM authorizations if required by ATC, and provide compliant product catalogs and certifications for all listed items to meet procurement standards.

What standards or certifications are required for this Army stationery procurement?

No explicit technical standards are published in the available data. Bidders should verify ATC attachments for any mandatory certifications, and ensure product catalogs show compatibility with general government procurement quality expectations for office supplies.

How is price variation handled during the contract for the stationery supply?

Prices may be adjusted for up to 25% quantity variations during the contract term. The extension time follows the formula tied to the original delivery period, ensuring suppliers plan scalable production and delivery while maintaining contracted rates.

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