Indian Army Office Software Tender Kangra Himachal Pradesh 2026 – IS0 550/ISO 9001 Capable OS, Office Suite, Antivirus
Bid Publish Date
04-Jul-2026, 6:22 pm
Bid End Date
28-Jul-2026, 7:00 pm
EMD
₹15,500
Location
Progress
RAKey Highlights
- • Brand/OEM requirements: ensure OEM-signed data sheet and 3-year market life verifications
- • Technical standards: data sheet alignment; Malicious Code Certificate required
- • Special clauses: shelf life minimum of 3 years; cloud license portability support
- • Eligibility: 3 years Govt/PSU supply experience; turnover verification over last 3 years
- • Warranty/AMC: OEM support window indicators; updates/patches terms may be specified
- • Penalties: misalignment between data sheet and offered specs may lead to bid rejection
- • Delivery/License: number of devices per license and cloud storage capacity must be explicit
- • Submission: GSTIN, PAN, cancelled cheque, EFT mandate; EMD accompanying bid
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for Operating System Software, Office Suite Software, and Antivirus Software in KANGRA, HIMACHAL PRADESH. The procurement involves software licenses and related cloud/storage considerations, with an EMD of ₹15,500. Bidders must provide data sheets and ensure the product is not end-of-life within its residual market life. The scope emphasizes OEM-backed support and licensing options across multiple device licenses, including cloud portability where applicable.
Technical Specifications & Requirements
- Software categories: Operating System, Office Suite, Antivirus
- Licensing options: Scope of license, cloud license portability, number of devices per license, type of license
- Office Suite: Proprietary suite with integration capabilities and support windows
- Cloud storage: Minimum GB capacity as part of cloud storage provisions; activation type documented
- Data sheet alignment: Uploaded data sheet must match offered specifications; misalignment may lead to rejection
- Eligibility signals: 3 years of Govt/PSU supply experience; OEM/ reseller demonstration; compliance with malicious code certificate; shelf life minimum 3 years at supply
- Support: Years of support for updates and version upgrades may be specified by OEM terms when available
Terms & Eligibility
- EMD: ₹15,500; submission with bid as per tender terms
- Experience: bidders or OEMs must show 3 years of regular supply to Govt/PSU bodies; contracts to be uploaded
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; data sheet alignment verification
- Security certificate: Malicious Code certificate required; no embedded malicious code
- Shelf life: minimum usable shelf life of 3 years at the time of supply
- Turnover: bidders must meet the specified average annual turnover over the last 3 years; audited or CA-certified statements required
- Data integrity: products not declared end-of-life during the residual market life
Key Specifications
-
Software categories: Operating System Software, Office Suite Software, Antivirus Software
-
Licensing: Type of Licence, Cloud Portability, Number of Devices per Licence
-
Office Suite: Proprietary Suite with support for updates
-
Cloud Storage: specify minimum storage in GB and access terms
-
Data Sheet: must match specifications; any mismatch leads to rejection
-
Experience: 3 years Govt/PSU supply of similar products
-
Security: Malicious Code Certificate required; no embedded malicious code
Terms & Conditions
-
EMD of ₹15,500 required with bid submission
-
3 years Govt/PSU supply experience; evidence via contracts
-
Data sheet alignment; Malicious Code Certificate mandatory
-
GSTIN, PAN, cancelled cheque and EFT mandate must be submitted
-
Shelf life minimum of 3 years; turnover verification over last 3 years
Important Clauses
Payment Terms
Payment as per tender terms; verify and attach EFT mandate; no advance without due process
Delivery Schedule
Delivery/activation terms aligned to OEM licensing terms; cloud provisioning where stated
Penalties/Liquidated Damages
Rejection for data sheet mismatch; potential penalties for non-compliance with malicious code certificate
Bidder Eligibility
-
3 years Govt/PSU supply experience for similar software categories
-
Average annual turnover as specified in the bid for last 3 years
-
No liquidation or insolvency proceedings; undertaking to be uploaded
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | CLOUD EDUCATION LEARNING PRIVATE LIMITED Under PMA Winner | ₹7,40,000 | Item Categories : Operating System Software (V3),Operating System Software (V3),Office Suite Software (V3),Antivirus |
| L2 | I-TEK LOGICS PRIVATE LIMITED Under PMA | ₹9,79,100 | Item Categories : Operating System Software (V3),Operating System Software (V3),Office Suite Software (V3),Antivirus |
🎉 L1 Winner
CLOUD EDUCATION LEARNING PRIVATE LIMITED Under PMA
Final Price: ₹7,40,000
Reverse Auction Schedule
Start
20-Aug-2026, 7:00 pm
End
21-Aug-2026, 7:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
92
Category
Operating System Software (V3)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
4
OEM Avg. Turnover
8
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Operating System Software (V3) (Q2) , Office Suite Software (V3) (Q2) , Antivirus Software (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
KANGRA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | KANGRA | KANGRA | - | - | 20 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
GeM-Bidding-9505520.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Corrigendum Updates
1 Update Update
Extended Deadline
28-Jul-2026, 1:30 pm
Opening Date
28-Jul-2026, 2:00 pm
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Data Sheet of offered product
OEM authorization (if applicable)
Audited financial statements or CA certificate showing 3-year turnover
Proof of Govt/PSU supply contracts for last 3 years
Malicious Code Certificate from bidder
Shelf-life commitment document (3 years)
Technical Specifications
4 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Software Description | Operating system software supplied as a digital download. |
| Generic | Operating System Type | Windows |
| Generic | Offered Product are | Windows 11 Pro |
| SCOPE OF LICENSE | Types Of License | Perpetual, 1 year Subscription, 3 year Subscription, 5 year Subscription |
| SCOPE OF LICENSE | Licensing Option | Per Device |
| SCOPE OF LICENSE | Cloud License Portability | Yes, No |
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for OS, Office Suite, and antivirus tender in Kangra Himachal Pradesh?
Bidders must submit PAN and GSTIN, plus an EFT Mandate and cancelled cheque. Include the product data sheet, OEM authorization if required, and an EMD of ₹15,500. Provide 3 years of Govt/PSU supply experience with contracts showing annual turnover and ensure data sheet matches offered specs.
What documents are required for government software tender in Kangra 2026?
Submit PAN, GSTIN, cancelled cheque, and EFT mandate; upload product data sheets, OEM authorizations, and audited turnover statements for last 3 years. Include Malicious Code Certificate and shelf-life confirmation of ≥3 years for supplied parts.
What are the licensing requirements for cloud portable software in this bid?
Licensing must specify Type of Licence, Cloud License Portability, and Number of Devices per Licence. Ensure the cloud storage capacity is stated in GB and activation method; data sheet must reflect these licensing terms and OEM compatibility.
What is the minimum shelf life required for supplied software components?
The tender requires a minimum usable shelf life of 3 years at the time of supply; ensure components and media meet this duration and provide shelf-life certificates during bid submission.
What is the EMD amount for the Indian Army software tender in Kangra?
The EMD amount is ₹15,500 and must be remitted per the bid terms. Include EMD proof with the bid and ensure it is valid through the bid opening date as applicable to the procurement.
What performance/quality certificates are required for software suppliers?
A Malicious Code Certificate is mandatory, certifying no embedded malware that could damage equipment or exfiltrate data; failure to provide or any breach may constitute contract breach and potential disqualification.
What experience criteria must bidders meet for Govt/PSU software supply?
Bidders or OEMs must have at least 3 years of regular supply of similar software to Central/State Govt or PSU bodies, with contract copies for each year; if a consortium bids, the primary high-value product must meet this criterion.
What data submission standards will be used to evaluate bids?
Bids will be evaluated against the data sheet alignment; ensure the supplied product specifications exactly match the uploaded data sheet, otherwise the bid may be rejected during technical evaluation.