Entry and Mid Level Laptop - Notebook,Entry and Mid Level Desktop Computer
Anakkara Grama Panchayat
PALAKKAD, KERALA
Posted:
7 October 2025
Closed:
17 October 2025
GEM
GEM
Thalakkad Grama Panchayat Laptop & Desktop Procurement Kerala 2026 IS0 Office 3-Year Warranty
Bid Publish Date
19-Feb-2026, 1:25 pm
Bid End Date
02-Mar-2026, 6:00 pm
Location
MALAPPURAM , KERALA
Progress
Issue19-Feb-2026, 1:25 pm
AwardPending
Quantity
5
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Categories
1
Tender Overview
Organization: Thalakkad Grama Panchayat (Local Self Government Department, Kerala) seeks procurement of Entry and Mid Level Laptop - Notebook and Entry and Mid Level Desktop Computer (Q2). Quantities and estimated value are not disclosed; however, the bid mandates a 3 Year OEM warranty, inclusion of MS Office, and a required carry case and mouse. Bidders must have a registered office in Kerala, hold a valid GST certificate, and demonstrate relevant experience with similar supply and installation. A product sample must be submitted prior to bid closing, and the brand must be established with OEM authorization. The seller must maintain a functional service centre in the consignee district.
Technical Specifications & Requirements
- Category: Laptop/Desktop computers; Processor details include “Laptop Type” and “Processor Number” as per title.
- Operating System: Factory pre-loaded OS by desktop OEM; MS Office included.
- Memory & Storage: RAM size in GB; Storage drive capacity in GB with SSD/HDD capacities specified; monitor availability and screen size in cm.
- Warranty: On Site OEM Warranty for 3 years.
- Other requirements: Carry case, mouse, installation and training included; service centre in consignee district; OEM authorization letter required; ISO certification and proof to be included in bid.
- Quality/Compliance: Minimum GEM rating of 4 stars; product must satisfy the listed technical specs and a vendor must demonstrate branded, delivered configurations in BOQ compliance.
Terms, Conditions & Eligibility
- Option Clause allows up to 25% quantity variation during contract; delivery periods extend proportionally with added quantity, minimum of 30 days.
- Bidders must provide 3 Year Warranty, possess ISO certification, and upload OEM authorization.
- A registered Kerala address, GST certificate, and office license are mandatory. A product sample must be submitted on/before bid closing.
- Prices must be inclusive of taxes, installation, training, freight, including loading/unloading. Service centre must operate in the consignee district.
- Compliance with all terms plus demonstration of related GEM work orders or similar completed projects is required.
Key Specifications
-
- Product category: Entry and Mid Level Laptop - Notebook; Entry and Mid Level Desktop Computer (Q2)
-
- Operating System: Factory pre-loaded OS by OEM; MS Office included
-
- Memory: RAM size specified in GB; compatible memory configuration
-
- Storage: SSD capacity and HDD capacity in GB as per BOQ; type of storage to be installed
-
- Display/Monitor: Monitor availability and screen size in cm
-
- Warranty: On Site OEM Warranty for 3 years
-
- Accessories: Carry case and mouse included; installation and training included
-
- Compliance: ISO certification proof; OEM authorization letter; Kerala service centre
Terms & Conditions
-
EMD/security deposit requirements as per supplier policy or 0% where not specified
-
Option clause permits up to 25% quantity variation during or after award
-
Delivery timeframe scales with quantity; minimum extension 30 days
-
Bidder must supply a functional service centre in the consignee district
-
3-year on-site warranty with OEM; samples required for evaluation
-
GST registration, Kerala office proof, and ISO certifications required
Important Clauses
Payment Terms
Prices inclusive of taxes, installation, training, freight; payment terms to be as per government policy and contract
Delivery Schedule
Delivery period linked to order date; extended period calculated with option clause, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; subject to contract terms and standard government LD provisions
Bidder Eligibility
-
Registered office in Kerala with valid GST certificate
-
Experience in supply and installation of similar laptops/desktops
-
OEM authorization from the device manufacturer and ISO certification
Documents 4
GeM-Bidding-9011456.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 38.1 to 40.63 (15 In to 15.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates of similar supply & installation
4
Financial statements (balance sheet / P&L)
5
EMD documentation (if applicable per policy)
6
Technical bid documents showing compliance with specs
7
OEM authorization letter / certificate
8
Proof of Kerala registered office
9
MS Office license documentation (for laptops)
10
Sample submission documentation or physical sample
11
Proof of ISO certification (ISO 9001 or relevant) for OEM and bidder
12
Service centre address proof in consignee district
Frequently Asked Questions
How to bid for laptop and desktop procurement in Kerala tender 2026?
Bidders must submit GST registration, PAN, experience certificates, financial statements, OEM authorization, and technical bid. Provide product samples, ensure 3-year OEM warranty, and include MS Office. Kerala address proof and service centre evidence are required, with prices inclusive of installation and freight.
What documents are required for the Thalakkad Grama Panchayat bid in Kerala?
Submit GST certificate, PAN, company registration, experience certificates of similar supply, financial statements, OEM authorization, ISO certificates, Kerala office proof, and product sample. Also attach service centre proof in the consignee district and MS Office license for laptops.
What are the technical specifications for laptops in this Kerala tender?
Spec requires factory pre-loaded OS, 3-year on-site OEM warranty, RAM in GB and SSD/HDD capacities as listed, monitor availability and screen size in cm, plus carry case and mouse. Brand must be established with confirmed OEM authorization.
When is the delivery deadline for the Kerala IT equipment tender?
Delivery timing scales with quantity under the option clause; extended period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days from order date.
What are the payment terms for this Kerala procurement?
Quoted prices must be inclusive of taxes, installation, training, and freight. Payment terms will align with government contract norms; confirm schedule in the purchase order, typically post-delivery and acceptance.
Are OEM certifications and service centres mandatory for bidders?
Yes. Bidders must provide OEM authorization letters and proof of ISO certification for both OEM and bidder, plus functional service centre in the consignee district with address proof.
What is the required warranty period for laptops in this bid?
The bid requires a 3-year on-site OEM warranty for laptops and desktops, ensuring hardware repair/replacement covered at site during the warranty period.
What is included in the sample submission requirement for this tender?
A functional product sample must be submitted on or before the bid closing date, demonstrating compliance with the listed specifications and confirming OEM-made, branded configurations.
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Documents 4
GeM-Bidding-9011456.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS