Surat District Panchayat High Mast Lighting Octagonal Tower Tender Gujarat 2026 IS 7098 Part 1 XLPE Cables
Progress
Tender Overview
The Surat District Panchayat, Gujarat, seeks procurement of a High Mast Lighting Octagonal Tower for a small area with LED flood lighting system (V2) and XLPE cable rated up to 1.1 kV marked to IS 7098 (Part 1). Estimated value is ₹900,000. Location: SURAT, GUJARAT 394101. Includes installation/commissioning under a rate contract framework with OEM/authorized suppliers. Key differentiators include mandatory service support, local office presence in the consignee state, and an escalation/communication plan. Tender emphasizes compliance, documentation, and performance evidence for similar projects completed in the last three financial years.
Technical Specifications & Requirements
- Product category: High Mast Lighting tower with LED flood lighting for small area; IS 7098 (Part 1) XLPE cable compliance up to 1.1 kV.
- No BOQ items listed; multiple at-need installation/commissioning scope implied by ATC terms.
- EMD: not explicitly disclosed; exemptions provided for NSIC startups and MSEs.
- Rate contract requires prior successful execution of similar projects in the last 3 financial years with orders meeting 35% of estimated bid value (single) or 20% (each of two) or 15% (each of three), with Satisfactory Performance certificates.
- Service/support: dedicated toll-free number, local service office in the state, and an escalation matrix for support.
Terms, Conditions & Eligibility
- Quantity may vary up to 25% at contract award and during currency with extended delivery periods. Delivery period calculations follow a defined formula with a minimum 30 days.
- Exemption/eligibility: NSIC startups and MSEs may receive EMD exemptions per ATC.
- Documentation: ensure upload of all required certificates/documents per bid document/ATC.
- Delivery, installation, and commissioning obligations rest with bidder/OEM or authorized reseller with prior relevant project experience.
- Office presence in the consignee state and dedicated service contact details are mandatory.
Key Specifications
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Product/service names and categories: High Mast Lighting Tower with LED flood lighting (V2)
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Capacities/ratings: XLPE cable rated up to 1.1 kV (IS 7098 Part 1) marked
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Standards/Certification: IS 7098 (Part 1) compliance for XLPE cable; IS-related safety/installation norms as applicable
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Project scope: supply, installation/commissioning, and after-sales service under rate contract
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Experience: prior installations of similar towers/lighting within last 3 financial years with qualifying orders
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Delivery: quantity adjustments up to 25% at contract and during currency; minimum 30 days delivery time
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Support: dedicated toll-free service number and local service office in Gujarat with escalation matrix
Terms & Conditions
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EMD may be required unless exempt for NSIC startups or MSEs
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Turnover criterion: average 3-year turnover at least twice the bid value
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Delivery may extend with option clause; minimum 30 days for extended time
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Rate contract requires prior project orders meeting specified percentages of bid value
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Local service presence and dedicated support contact are mandatory
Important Clauses
Payment Terms
EMD submission required (with exemptions for NSIC startups/MSEs); no explicit payment terms stated beyond standard tender terms
Delivery Schedule
Delivery period calculated from last date of original delivery order; if extended, additional time = ( Increased quantity ÷ Original quantity ) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Penalties not specified in ATC; standard procurement penalties likely apply per contract terms
Bidder Eligibility
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Must have prior installation/commissioning experience for similar lighting towers in last 3 financial years
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Must demonstrate turnover at least double the bid value on average for last 3 years
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Must have a local Gujarat service office and toll-free support line
Tender Data
Bid Details
Quantity
66
Category
High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
4
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2) (Q2) , XLPE Cable for Working Voltage up to and Including 1.1 KV Marked To IS 7098 (Part 1) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
180
Delivery Locations
1
Delivery Cities
Surat
Delivery Pincodes
394250
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pavra Milankumar Jivabhai | 394250,Taluka Panchayat Office Taluka panchayat Building Mahuva | Surat | Gujarat | 394250 | 6 | 180 | - |
Authority Records
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Documents 4
GeM-Bidding-9760454.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
7
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Required Documents
GST registration certificate
PAN card
Experience certificates of similar projects in the last 3 financial years
Financial statements demonstrating turnover (as required by ATC)
EMD submission proof or exemption documentation (NSIC/MSE as applicable)
Technical bid documents and OEM authorization letters
Satisfactory Performance certificates from prior buyers
Certificate of IS/industry standards compliance if applicable
Details of service center location in Gujarat and escalation matrix
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Installation, testing and demonstration((Installation, testing and demonstration work at multiple locations shall follow as per the guidelines of State/Central Govt rules and regulations as applicable) | Yes,Including Civil Work at sites |
| GENERIC | No of LED Luminaires can be fitted in the carriage of each octagonal pole (in Nos) | 6 |
| GENERIC | Lantern carriage Diameter | 1000, 1200, 1500, 2000 Or higher |
| GENERIC | Onsite warranty (in years) | 2, 3, 4, 5 Or higher |
| GENERIC | Height of Octagonal pole (in m) | 10.0 |
| Octagonal Pole Construction | Octagonal pole sheet thickness | 3, 4, 5 Or higher |
| Octagonal Pole Construction | Grades of High Tensile Steel | ISH430LA as per IS:5986 (Grade 355) |
| Base Plate | Width of Base Plate | 300 Or higher |
| Base Plate | Thickness of Base Plate | 16 Or higher |
| Base Plate | Length of Base Plate | 300 Or higher |
| Wind Load | Regional wind withstand capacity which the pole structure support is suitable to withstand (in m/s) | 50, 55 Or higher |
| Electrical System, Cable and Cable connector | Size of Cable(in sq mm) | 16, 25 Or higher |
| LED Flood Light Luminaire | LED Rating/System Wattage/Rated Power (in Watts) | 200 |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for high mast lighting tender in Surat Gujarat 2026
To bid, ensure compliance with IS 7098 Part 1 XLPE cable standards, provide OEM authorizations, and upload all required documents (GST, PAN, turnover certificates, EMD proof or exemption). Confirm local Gujarat service office details and escalation matrix. Adhere to the 25% quantity variation clause and delivery timelines.
What documents are required for IS 7098 based lighting tender in Gujarat
Mandatory documents include GST certificate, PAN, experience certificates for similar projects, financial statements showing turnover, EMD proof or exemption, OEM authorization, and performance certificates from prior buyers. Upload installation/commissioning reports for related towers to strengthen eligibility.
What are the minimum experience criteria for this Gujarat tender
Bidders must demonstrate execution of similar tower lighting projects in the last 3 financial years with either a single order >= 35% of bid value or multiple orders totaling at least 60% of bid value, supported by satisfactory completion certificates.
What is the delivery timeframe and option clause details
Delivery starts after the last date of the original delivery order. If the option clause is exercised, additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; contractor must comply with extended time rules.
How to verify EMD applicability for NSIC startups in this tender
NSIC startups and certain MSEs may be exempt from EMD per ATC. Verify eligibility and attach exemption certificates or NSIC certificate along with bid documents to ensure non-rejection due to EMD absence.
What are the service support requirements for bidders in Gujarat
Bidders must provide a dedicated toll-free service number and establish a local service office in Gujarat with an explicit escalation matrix for prompt support and maintenance after installation.
Which standards govern XLPE cable used in this tender
Cables must be XLPE and marked to IS 7098 Part 1, ensuring up to 1.1 kV working voltage; confirm manufacturer certification and test reports demonstrating IS 7098 Part 1 compliance prior to bid submission.
What is the estimated value and how affects eligibility
Estimated value is ₹9,00,000. Turnover criteria require average 3-year turnover to be at least twice the bid value; bidders should present audited financials showing this capacity to qualify.